What information does the Dutch Commercial Register contain?

The Commercial Register (Handelsregister) lists all businesses, legal entities and other organisations that participate in economic transactions in the Netherlands. It is a public register, that is consulted millions of times per year. The Commercial Register is of importance to the legal security in trade transactions: it shows you who you are dealing with, who is authorised to sign on behalf of the company and whether perhaps the company has gone into liquidation.

What is in the Commercial Register?

KVK records several details, such as the name, contact data and officers of the company. Each registration receives its unique KVK number. Most of the details are public, so that it is possible to verify if a company exists, who is liable, and where it is located. This is also true of deregistered companies and organisations, that may still be subject to liability and debt issues from the past. Some details can only be viewed by authorised persons, such as lawyers, notaries, court bailiffs, or judicial services. The Dutch Commercial Register Act (Handelsregisterwet) details which data are restricted.

The public information includes the following:

  • name of the company or organisation;
  • contact details, such as the address, telephone number, fax number, email address, and internet address;
  • details of branches;
  • officers and authorised signatories;
  • the insolvency practitioner, in case of bankruptcy;
  • the number of employees.

The UBO register is part of the Commercial Register. The names of UBOs are also public.

How do I find company information in the Commercial Register?

You can search for information in the Commercial Register by trade name, address or Chamber of Commerce number (only in Dutch). Searches are free of charge. If you want to order information, such as extracts or financial statements, costs are involved.

How to search for an entry in the Commercial Register

Go to the Search page (in Dutch). Fill in the name of the business you're looking for in the frame underneath 'Zoeken', and press enter. All entries of Dutch companies bearing the name you entered will appear.

Besides searching the Dutch Commercial Register, you can find and order registrations of the owner, legal entity, (former) trade names, head office and ancillary locations, annual financial statements such as year reports and (deposit) history, concern relations/group structure and an overview of authorised signatories. You can order these products online. This way you will receive data about a specific Dutch company or type of company. To finalise payment for your product you will be redirected to a Dutch language payment environment. If you need help navigating this Dutch environment, you can call KVK at +31 88 58515 85.

Unsolicited mailings or phonecalls

The Commercial Register's main goal is to offer legal certainty. But some companies and organisations use the details in the register for direct marketing purposes. This is the downside of public transparency. No-one welcomes unsolicited mail or email, telesales phonecalls or door-to-door vendors. However, this is part of being an entrepreneur; and for some companies, this is the way to find new customers. If you want to limit the amount of unsolicited sales approaches, there are options. For instance, the non-mailing indicator, that limits physical mail and visits to your company address.

Private addresses in the Commercial Register

The private addresses of business owners and officers are registered in the Commercial Register. Some private addresses, for instance those of sole proprietorships and partnerships, are public. This is due to the fact that in these cases, the owner of the company is personally liable. If the company is a legal entity, for instance a private limited company (bv), only the business address is public. If the business adress is the same as the private address, it will remain public. It can only be shielded off under special circumstances. Read more about the disclosure of private addresses in the Commercial Register (only in Dutch).

Are you registered as a UBO? Your private address is not public, and will not be included on the KVK UBO register extract.

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