Private address in the Commercial Register

The Commercial Register (Handelsregister) contains both business and private addresses. Anyone can view these details. The business address is the place where a company conducts its business activities. The business address is always public. The private address is where you live. The private address can be the same as the business address: for instance, a baker who lives above the bakery, or a hairdresser who works from home. In some cases, these private addresses are in the public domain. It depends on the business's legal form. This has been laid down in the Dutch Commercial Register Act (Handelsregisterwet).

Note: in the fall of 2021, all private residential addresses will be shielded, due to an amendment (in Dutch) to the Commercial Register Decree (Handelsregisterbesluit).

Private addresses in the public domain

If the business is a sole proprietorship, commercial partnership (VOF), limited partnership (CV) or public partnership (maatschap), the private addresses of the owner, partners and associates are in the public domain. The reason for this is that they are jointly and severally liable for the business. If the business has authorised representatives or trustees, their addresses are also in the public domain. The KVK Extract from the Commercial Register contains these addresses. Anyone can order or view an extract from the Commercial Register. 

The private addresses are not included in address database files. Under special circumstances, it is possible to shield off a private address in the Commercial Register.

Private addresses not in the public domain

The private addresses of officers of legal entities (such as the managing director of a private limited company, BV) are not in the public domain. Under the Dutch Commercial Register Act, only employees of administrative bodies, lawyers, civil-law notaries and bailiffs may view this information. If the private address and the business address are one and the same, the address will be listed in the Commercial Register as the business address.

Private addresses of UBOs are shielded off as well. Only employees of certain authorised parties, such as investigative authorities, are allowed to view these details.

What does the Chamber of Commerce do with my private address?

The private addresses of owners, partners and associates are stated on the extract of your company. The public can view these extracts. Private addresses are not provided in address files.

What if my private address is also my business address?

Your business address is stated on the extract and is included in address files. Internet directories and internet maps, such as Google Maps, also use these address files. If you do not want your private address, which also is your business address, to appear on Google Maps, for instance, you can activate a non-mailing indicator.

The Commercial Register is a public register, because it is important for reasons of legal certainty to be able to check business details. For economic transactions, the business address is not blocked. If a private address is blocked in the Commercial Register, this does not mean that the same address, which also is the business address, will automatically be blocked. If you do not want your private address to be viewed in the Commercial Register, you could consider registering your business under another address and blocking your private address.

Can I block my private address?

Yes, this is possible, if the disclosure of your private address could lead to a threatening situation. You need to submit a petition stating your motivation. To request a petition form for blocking your private address in the Commercial Register, call 088 585 1585, or send a message via our contact page. These are the conditions you must meet:

  • there is a probable threat;
  • your private address cannot be found via other resources than the Commercial Register;
  • your phone number is not public;
  • you have taken measures to make your private address less visible. For instance, your private address is indicated as 'secret' in the Persons Database (Basisregistratie Personen, BRP). To get this indication, you can contact your municipality of residence. Also, make sure your private address cannot be found on your website, through digital phone or address guides, or social media. 
If you meet the conditions, your private address will be blocked in the Commercial Register. However, employees of administrative bodies, lawyers and bailiffs will still be able to view your private address.

Officers of legal entities do not need to follow this procedure. Their private addresses are blocked in the Handelsregister by default.

Tips

This is what you can do if you want to prevent having your private address included in the Commercial Register:

  • make sure you have a separate business address and private address;
  • do not include a reference to your name in the business name;
  • establish a private limited company (bv).

Viewing private addresses for officials

Are you an official with an administrative body, a lawyer, a bailiff or a notary? You can request authorisation to view private addresses (in Dutch).

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