Authorisations to view non-public data

At the Netherlands Chamber of Commerce KVK, we handle personal data with care. You can only view non-public Business Register data and non-public UBO register data if you have an authorisation to do so. You need an authorisation for:

• View non-public and protected Business Register data and/or UBO register data.
• Report incorrect UBO data.
• Search for a natural person in the Business Register and/or UBO register.

In this article you can read which authorisations you can request from KVK.

Handle non-public data with care

With an authorisation to access non-public and/or protected data in the Business Register and/or UBO register, you have privacy-sensitive personal data that are not public. It is therefore important that you handle this data with care.

Be careful when distributing this data internally or externally. For instance, do not share the data in files to which third parties also have access. Nor should you simply forward this data to external parties.

Furthermore, you are responsible for always keeping access codes and authorisations up to date. You may only make these available to those authorised to do so within your organisation. This reduces the risk of unauthorised use of authorisations. This prevents privacy-sensitive data from becoming public and reduces the risk of a data leak.

Examples of personal data

• Business Register
  • Non-public personal data: citizen service number (BSN), gender, place and country of birth of owners.
  • Non-public private and restricted, and non-public visiting addresses of owners, partners, officers, and entities.
  • Search the Business Register by natural person.
• UBO register
  • All UBO data including shielded and non-public UBO data, such as BSN, foreign tax identification number, date of birth (including month/year), place and country of birth, state of residence, and nationality.

Application for authorisation

A separate application form is available for each target group on which the authorisation(s) available for the target group are listed. Before filling in, please read the authorisation conditions on the form or at the bottom of this page. KVK will only process the application if it is completed fully and if all required documents are included. We aim to process the authorisation within 5 working days of receiving a complete application. You will receive confirmation from us by email.

After granting the requested authorisation(s), the relevant options will be available via KVK.nl.

There are no additional costs for viewing information including non-public and/or protected data via KVK.nl.

UBO data and authorisations

Since Tuesday 22 November 2022, UBO data are no longer public and it is no longer possible to apply for a KVK UBO Register Extract. Minister Kaag of the Ministry of Finance has asked KVK to temporarily stop providing information extracts from the UBO register. This decision was taken following the European Court of Justice ruling.

How do you apply for authorisations for KVK.nl?

• Please note: for authorisation to view non-public and/or protected Business Register data and UBO register data, you need a personal access code.
• Choose your application form below.
• Fill it in digitally.
• Print it out.
• Sign it with a pen.
• Send your application form, registration list (if required), and a copy of your proof of identity by post or via mSafe to KVK. More information on how to send the application can be found on the application form.

Application forms (in Dutch)

• Lawyers - Aanvraagformulier advocaten and Registratielijst advocaten.
• Bailiffs* - Aanvraagformulier deurwaarders and Registratielijst deurwaarders.
• Civil-law notaries - Aanvraagformulier notarissen and Registratielijst notarissen.
• Government authorities- Aanvraagformulier overheden and Registratielijst overheden.

* Bailiffs employed by a municipality should use the 'Government authorities' application form.

How do you apply for authorisations for KVK Dataservice?

Complete the application form authorisation(s) KVK Dataservice (in Dutch) to apply for authorisation. Read more about KVK Dataservice. 

Withdrawal of authorisation(s) to view non-public data

If, due to a job change, leaving employment, or another reason, there is no longer any right to authorisation on legal grounds, this should be terminated immediately. The responsibility for having the authorisation withdrawn lies with the organisation itself.

To have the authorisation withdrawn, please send an email to profielen@kvk.nl with 'Intrekken authorisatie' in the subject line.

Include in it:

• your initial(s) and surname
• the KVK number

And the details of the relevant user:

• the access code
• initial(s) and surname
• the authorisation(s) to be withdrawn
• the desired revocation date (maximum 2 weeks in the future)
• indicate whether the access code is also to be revoked.

With an access code without authorisation, users can still retrieve public data.

After receiving the request with all details, we aim to process the withdrawal of authorisation in our system within 2 working days. You will receive an e-mail confirmation from us.

Authorisations

These are the authorisations you can apply for.

View private, restricted and non-public visiting addresses in the Business Register

• Authorisation - View private, restricted, and non-public visiting addresses in the Business Register (‘Inzien privéadressen en afgeschermde en niet-openbare bezoekadressen in Handelsregister’ (IPA)).
• Data/Description - Non-public private and shielded and non-public visiting addresses of owners, partners, associates, officers and entities, respectively.
• Available from: www.kvk.nl and KVK Dataservice.

View privacy-sensitive personal data in the Business Register

• Authorisation - Viewing privacy-sensitive personal data in the Business Register (‘Inzien privacygevoelige persoonsgegevens in Handelsregister’ (IPP)).
• Data/Description - Non-public personal data: citizen service number, gender, place of birth, and country of birth of owners.
• Available from: www.kvk.nl (place and country of birth only) and KVK Dataservice.

Search for Natural Person in the Business Register

• Authorisation - Search by Natural Person in the Business Register (‘Zoeken op Natuurlijk Persoon in het Handelsregister’ (ZNP)).
• Data/Description - Searching the Business Register by natural person.
• Available from: www.kvk.nl (in Dutch).

Terms and conditions of authorisation

Business Register/UBO register via KVK.nl and KVK Dataservice

• These authorisation conditions apply to the granting, use, and termination of authorisations received by the user within the framework of Commercial Register legislation (both Handelsregisterwet and Handelsregisterbesluit). The organisation or its employees may only use the authorisations in the capacity that justifies obtaining the authorisation. This is because of the sensitivity of the data processed, which is non-public in certain circumstances.
• The organisation has demonstrably implemented technical and organisational security measures to ensure that the data to be processed is used only for this purpose and not for other purposes.
• KVK should be informed immediately in writing if one or more users within the organisation are no longer entitled to the authorisations. For example, because no authorised professionals are employed, as referred to article 51 in the Commercial Register Act, because an authorised person leaves the organisation, or because the organisation is no longer an authorised administrative body, as referred to in article 28 of the Commercial Register Act.
• The organisation is aware that access and codes obtained are strictly personal and non-transferable. The organisation ensures that personalised access and codes are not (or cannot be) used when the relevant user is no longer employed by the organisation.
• The organisation is fully responsible and liable for compliance with these conditions. KVK is permitted to terminate authorisations and to refuse new requests for authorisation if the organisation fails to comply with one or more of these conditions.
• KVK has the right to unilaterally change these authorisation conditions. If KVK amends (part of) the authorisation conditions, KVK will make these amended authorisation conditions available to the organisation.
• These authorisation conditions shall not affect the possible applicability of other KVK conditions of use, such as the conditions of use that apply to the provision and use of Business Register data.