E-commerce in the United Kingdom

With a population of over 66 million, the United Kingdom (UK) has the highest online turnover in Europe. In 2019, e-commerce sales amounted to more than €200 billion. Globally, the UK is one of the most developed e-commerce markets. That’s why this country is a large and interesting sales market for your online shop.

British consumers expect fast and accurate delivery. Home delivery is not required. Picking up parcels at collection points is part of the daily routine of British consumers. In this article, you can read what to consider if you want to attract British customers with your online shop. And what changes for you now that the UK is a 'third country' outside the EU.

Lower the threshold

The UK has the highest online turnover in Europe. Compared to other European consumers, the British consumer is cautious about buying foreign products online. Read up on the local legislation before you start selling online. With these 6 tips, you can lower the threshold for your British customer:

  • Set up your website in correct business English.
  • Be transparent; Britons like to know who is behind an online shop.
  • Provide detailed product information.
  • Apply for a UK domain name.
  • Use UK sizing systems for clothing and shoes.
  • Use a payment system and currency that the UK consumer is familiar with, such as the British pound (GBP) instead of euros.
Read more about online sales.

Apply for a local domain name

When doing business online in the UK, register an online shop with a .uk domain extension at the British non-profit organisation Nominet. Your registration is done through 'registrars', online companies that sell domain names and other services. To apply you sign a contract with both Nominet and a provider. Nominet will then register you as an official domain name holder.

Quality mark for your online shop

In addition to a membership with IMRG, the trade association that represents the UK's e-commerce business, the following online shop quality marks (in Dutch) are worth considering when doing business internationally with UK consumers:

  • Trusted Shops: a European quality mark for online shops that checks whether a web-based shop respects the rights of customers. It ensures that consumers get their money back in case of disputes or non-delivery and offers customer reviews.
  • SafeBuy: a specific British quality mark for online stores which, among other things, checks whether an online shop complies with British and European legislation.
Please note: in May 2022, new EU rules for online shops and online platforms will enter into force. They should do more to protect customers.

Payment options

Use a payment system that UK consumers are familiar with. UK consumers prefer to pay in British pounds (GBP) using PayPal or a credit or debit card.

Brexit is a fact

The UK is no longer part of the EU and is now a 'third country', meaning a country outside the EU. This has administrative consequences for your export. Think of product requirements, import and export declarations, VAT rules, and export documents.

Find practical examples of Brexit situations here.

Product requirements

As a third country, the UK sets local product requirements and the CE marking is no longer recognised. This is replaced by the UKCA mark. This stands for UK Conformity Assessed, a new product marking for goods marketed in Great Britain (England, Wales, and Scotland). It is expected that this new marking will apply to product groups that now have CE marking. For the sale of toys on the British market, for example, you need a UKCA mark in addition to the CE marking.

Note: Northern Ireland remains in the EU. For this country you need a CE mark or UKNI mark.

Customs

For all goods that you sell and ship to consumers in the UK, you file an export declaration at customs in the Netherlands and an import declaration at UK customs. You need an EORI number for the export declaration. The processing at customs takes longer than before. You also pay more costs such as import VAT and handling costs. Check whether you need export documents. A carrier or freight forwarder (in Dutch) can support you in this process.

VAT

On 1 January 2021, the long-distance sales scheme expired for deliveries from your online shop to UK consumers. Since the UK is now a third country, deliveries fall under export to countries outside the EU.

For export, you apply the 0% rate for VAT in the Netherlands. You do not owe Dutch VAT. You do, however, state the turnover in your periodic VAT return. You do this under heading 3a, deliveries to countries outside the EU (export).

Deliveries up to £135

For deliveries up to a value of £135, you must pay UK import VAT. This applies to all shipments entering the UK that are destined for consumers. It also applies to orders received in 2020 but delivered in 2021.

Deliveries from £135

For deliveries from £135, your customer must pay import VAT. Your business does not need VAT registration in the UK. Your UK customer may be required to pay import duties and customs clearance fees. If your products are of preferential EU origin, paying import duties is not necessary.

Registration

If you have to pay UK VAT on your sales, register your business in the UK for VAT with the British Tax Authorities HMRC (Her Majesty's Revenue & Customs). You can complete the online registration in 2 steps. In the first step you open a ‘Government Gateway Account’. When you have this number, the VAT registration starts automatically.

Tip: you do not always know in advance whether you will stay below £135 per shipment. Beforehand, consider whether a VAT registration or appointing a tax representative in the UK is sensible. In any case, this is more customer-friendly because it guarantees that your customer does not need to pay any import VAT. You pay the VAT and can request a refund via your English VAT return, if relevant. Discuss with your accountant or financial advisor what the best solution is for your situation.

More information about the VAT changes can be found on the website of the UK government.

Reverse-charge import VAT

Just like in the Netherlands, you can also reverse-charge the import VAT to your declaration in the UK. When importing into the UK, you pay the English VAT at customs upon import. This payment coincides with the import declaration. If you do a lot of business with the UK and are liable for VAT, you may be able to reverse-charge this import VAT to your declaration. You can request permission for this reverse charge at HM Revenue & Customs. This system resembles the reverse-charge mechanism, referred to as ‘the Article 23 permit’ in the Netherlands.

British EORI number

To declare your deliveries up to £135, you need a British EORI number in addition to a British VAT number. You can request this customs number from the British government. The EORI number that you use for the export declaration does not apply to customs clearance in the UK. For this you need the new number from the British government.

B2B deliveries

Online shops often sell directly to consumers. When you sell B2B, your business customers have their own VAT number. For export, you apply the 0% rate for VAT in the Netherlands. You do not owe Dutch VAT. Registration for VAT in the UK is not necessary. Your business customer handles this themselves upon import. Please note the Incoterm® (in Dutch) that you have agreed upon for the delivery. For example, if you have agreed to deliver under Incoterm® DDP (in Dutch), you will need a tax and customs registration in the UK. In this case, the seller is responsible for customs clearance and pays any UK import charges, such as import duties or import VAT.

Returns

The Dutch embassy in London (in Dutch) notes that Britons return an average of 50% of their orders. There is a chance that your English customer will also return a product. Practice shows that returning goods is more difficult for a company than sending them.

This is how you arrange returns

Discuss in advance with your logistics service provider how to organise the returns process. This can be done, for example, using the British government's returned goods relief form (pdf). Together with your logistics partner, create an online form for your own online shop based on the returned goods relief. Have your customer complete this form and a 'commercial invoice' online or do this together with your customer. For example by telephone or via chat. Your customer will include the completed forms in the return shipment. The original tracking code that your logistics provider used for the shipment will also be used for the return journey.

The forms enclosed make it clear that the products are being returned. Your logistics partner settles the paid import duties and VAT in the UK. You pay nothing in the UK. Based on the form and the tracking code, Dutch Customs can see that these are exported goods being returned. You do not owe import duties and VAT. You do have to pay any handling costs involved.

Numbers

Retail association Interactive Media in Retail Group (IMRG) publishes reports with figures and developments on the e-commerce market in the UK. These reports are only accessible to members. Figures can also be found on the website of the UK Office for National Statistics.

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