What is a valid proof of identity?

If you live abroad you should preferably provide proof of your identity at one of our branches in the Netherlands.

A valid proof of identity is:

  • a passport
  • a Dutch driving licence
  • a European identity document
  • a Dutch aliens document

Note:

  • Your proof of identity must not have expired.
  • If you are required to send a copy of your proof of identity to the Chamber of Commerce together with a form, you may render your photograph unrecognisable and your nationality illegible, as the Chamber of Commerce does not require your photograph and nationality to assess your submission. You are not permitted to hide other details. No nationality is stated on driving licences.

When do I need to provide proof of identity?

  • If you register a business in the Commercial Register.
  • If you will be taking up a position at a business that is already in the Commercial Register. For instance as director, partner or authorised representative of a business.
  • If you accompany a person registering as entrepreneur, partner, director or authorised representative, and act as spokesperson or interpreter/translator in that connection.

How can I provide proof of my identity if I live abroad?

If you live abroad you should preferably provide proof of your identity at one of our branches in the Netherlands. You should bring a valid proof of identity, together with an original extract from the foreign population register of your municipality, or an original other supporting document, such as from an official institution or a bank, on which your private address is stated, provided that proof is no older than one month. If that is not possible for you, send in the following documents together with your registration:

  • A legalised copy of a valid proof of identity.
  • An original extract (or a legalised copy thereof) from the foreign population register of your municipality, or another supporting document, such as from an official institution or a bank, on which your private address is stated, provided that proof is no older than one month.
  • Your private address must be legible and not consist of Chinese characters, for instance. To be legible, your address details must be translated into English, German, French or Dutch. That translation is not required to be produced by a sworn translator.

How can I provide proof of my identity if I live on a Wadden Sea Island?

If you live on one of the Wadden Sea Islands (Waddeneilanden), you should preferably provide proof of your identity at one of our branches. If that is not possible for you, you can download your registration and send it in completed and signed, together with a copy of your proof of identity certified by the municipality.

Why am I required to provide proof of my identity?

Proof of identity is obligatory to be able to guarantee that details of persons who are registered in the Commercial Register are correct. In addition, a person who accompanies a person wishing to register and who acts as spokesperson or interpreter/translator is also required to provide proof of identity. That is because we want to know who the person is who in effect handles the registration for another.

What is a legalised copy?

This is a copy with an official stamp, for instance from a civil-law notary, consulate, embassy or municipality.

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