Download: Form 10a Registration Partner (maat)

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

What is this form for?

You can use Form 10a to register a maximum of 2 people or 2 companies or legal entities as a partner (maat) of a professional partnership (maatschap) . If you want to register more partners, you must use another Form 10a.

Help with filling in

Address

The following rules apply to addresses entered on form 10:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer (in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If your residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality.

If the address in the BAG or BRP is not correct, KVK cannot enter the partner’s registration in the Business Register. Only send form 10a to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send the form by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Does a partner sign this form?

Is that partner a person? Then they must make an appointment to visit a KVK office. Does a director of a partnership or legal entity who is a partner sign the documents? Then give the documents to the person who must visit KVK to register as a partner with form 10a. If no partner has to visit KVK, you can send the documents by post.

Does the partner signing live abroad?

Then there are 3 options:

1. The partner visits KVK.
2. The partner gives the documents to a partner who has to visit KVK to register as a partner with form 10.
3. If no partner has to visit KVK, you can send the documents by post.

How do you make an appointment?

You make an appointment online. If more than 1 partner must visit KVK, make an appointment together.

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to send or bring?

Check which documents you need to send or bring to KVK to register a partner of a professional partnership. The questions below will help you with this.

What does a person who is registering as a partner always need to bring?

• A valid ID
• Form 10a
• Form 32 Registration UBO (ultimate beneficial owner)

What documents does KVK need for a partnership or legal entity being registered as a partner?

• A copy of a valid proof of identity of the official who signed Form 10a for the partnership or legal entity.
• Form 10a.

Is the partner a company or legal entity from abroad?

If so, KVK also requires legalised proof of registration of the company or legal entity. For example, an extract from a foreign Chamber of Commerce. That extract must list the directors.

What should a partner living abroad bring or send?

A partner must bring a valid ID and a legalised proof of residential address abroad to the appointment. If the foreign partner does not come to the appointment, KVK requires a legalised copy of a valid ID and a legalised proof for the residential address.

What is proof of a foreign residential address?

Proof of a foreign residential address abroad can be an original extract from the municipality's foreign population register. Or a legalised copy. A legalised copy from an official agency or bank showing the residential address can also be proof.

What is a legalised copy of a document?

A copy of a document is legalised by a stamp from, for example, a civil-law notary, consulate, embassy, or municipality.

What are the requirements for a foreign document?

The proof must not be older than 1 month. The document must be in Dutch, English, German, or French. If this is not the case, you must have the document translated. KVK will then need the translation and the original document.

Are you registering the maatschap in addition to the partners?

Then you must register the maatschap with form 2a. Bring form 2a and the other documents with you to the appointment with KVK. Do none of the partners need to visit KVK? Then you can send all forms and documents by post.

Is the partner’s authority limited or are they not authorised?

Then KVK needs a contract, agreement, or Form 18 showing that the partner’s authority is limited or that are they not authorised.

Is the partner an ultimate beneficial owner (UBO)?

If so, report this with form 32. It is mandatory to declare UBOs with KVK. If you do not declare UBOs, KVK cannot register the partner. If you report a UBO for a partner of a VOF or CV that is listed in the Business Register, you can do so online.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account.