How do I register a new official?

  • 10 July 2023
  • Edited 12 August 2025
  • 1 min

You fill in an online registration form to register a new official, or officer. Sometimes the new official will need to visit a KVK office to finalise the registration.

Please note: You cannot register a second owner or partner for an eenmanszaak (sole proprietorship). Doing so would require changing your legal structure. In this case, please make an appointment to takeover or continue the business.

Which form do I need to fill in to register a new official?

Please fill in the online registration form. You can immediately make an appointment with KVK if it is necessary. Registering a new official is free of charge.

Register a new official (in Dutch)

Do I need to visit KVK to finalise the registration?

Whether you need an appointment depends on the role of the official.

You do not need to make an appointment for:

  • supervisory board members, not even for a private limited company 
  • sole shareholders
  • liquidators who are already directors
  • directors of a vereniging or stichting without a business
  • directors of an owners’ association
  • a legal entity, such as a NV (public limited company) or BV (private limited company)

You do need to make an appointment for:

  • Directors of a:
     - BV
     - NV
     - coöperatie (cooperative) 
     - stichting (foundation) or vereniging (association) with a business
  • partners
  • authorised representatives

How do I make an appointment with KVK?

You can make an appointment by logging in with DigiD.

  • The new offcial may come to the appointment alone, without an official already registered with the company. 
  • You can make an appointment at any KVK office.
  • Do you want to register more than 1 new official? Make a separate appointment for each person.

Bring to the appointment

The new official should bring the following:

  1. A valid ID.
  2. A registration form, completed as fully as possible, signed by an official already registered with the business.
  3. A copy of a valid ID belonging to this official.

Make an appointment (in Dutch)

Frequently asked questions

You register new UBOs via the UBO report. Follow the steps to make the change.

Yes, you can. Anyone with a DigiD can make an appointment for themselves or a friend, family member, or client to register a new official for a company. Do keep in mind the following:

  • The new official must identify themself at a KVK office.
  • They must bring a fully completed form signed by an already registered official.
  • They  must bring a copy of that official's identification.

You can reschedule or cancel your appointment until the last minute. Keep in mind that if you reschedule or cancel your appointment at the last minute, you are keeping the time slot occupied for others.

The moment you make an appointment, you will receive a confirmation email from KVK. This email contains a link with which you can view your appointment details. You can also reschedule or cancel your appointment via the link. Cannot find the email? To be sure, also check your spam box.

Follow the form. It takes you through all the questions you need to answer, one by one. That makes it easy to fill it in. Are you not confident? Or are you having difficulty because you do not speak Dutch? Ask someone you know who does understand Dutch to help you. 

Is your question not included? More frequently asked questions can be found on our Help and contact page. It also states how you can contact us.

Frequently asked questions about DigiD

The DigiD website tells you what to do. Go to Login with DigiD app or Login with SMS verification.

There are several reasons why you may see an error message when logging into DigiD,

The DigiD app disconnects if you are inactive for 15 minutes or more. Try to log in again.

Are you still unable to connect? Then go to the DigiD website for more information. There you can check if there is a problem. And you can read more about possible solutions.

If logging in with DigiD continues to fail, please see Logging in with DigiD app or Logging in with SMS verification.

Is it still not working? Watch the DigiD tutorial videos.

If you have forgotten your DigiD username, you must request a new DigiD. You can do this via the DigiD website.

Apply for DigiD via www.digid.nl. You need your citizen server number (BSN) to apply.

Do you live outside the Netherlands and do not have a DigiD? Check which situation applies to you.

  • You have Dutch nationality. You can apply for a DigiD. The DigiD website tells you how to do this.
  • You do not have Dutch nationality. Follow these steps to apply for a DigiD:
    • First register with the Non-Residents Records Database (RNI).
    • After registration with the RNI, you will immediately receive a citizen service number (BSN).
    • With this BSN you can apply for a DigiD. The DigiD website tells you how to do this.

Is your question about DigiD not listed here? Check out the DigiD website for more frequently asked questions and answers.