Have you determined who the UBOs of your stichting (foundation) are? Read what information and documents you need for your report.
Copy or print all documents you need to add to the report
Do you want to submit your UBO report online? Each document must be submitted as a PDF, JPG, PNG, GIF, or BMP file. Maximum 9 MB per document.
Do you want to submit your UBO report by post? Print the documents in A4 format.
Documents showing what interest the UBOs have in the stichting
The interest beneficiary of the capital can be demonstrated with these documents
Purpose statement or liquidation provision in the articles of association.
The interest voting rights can be demonstrated with the following documents
Deed of incorporation (containing the article on amendment of the articles of association), articles of association (containing the article on amendment of the articles of association).
The interest effective control can be demonstrated with the following documents
Management report, part of the articles of association, or part of another notarial deed relating to the UBO.
Are the managing directors of your organisation the UBOs?
Then you do not need to add any documents to the report demonstrating the interest.
You also need a valid proof of identity for the UBOs
A valid identity document is a passport, identity card, Dutch driving licence, or a foreign nationals identity document. Make a copy of this proof of identity. Does one of the UBOs have Dutch nationality and another nationality? Then use a Dutch identity document.
The copied ID must meet these conditions
- the BSN must be clearly visible
- copy front and back
- copy in full colour
- the copy must be the actual size of the ID
These rules only apply when registering new UBOs. Do you want to change the details of registered UBOs or deregister UBOs? If so, you do not need to attach a copy of the UBO's proof of identity.
Which information do you need from the UBO?
- first names and last name
- for UBOs that live in the Netherlands:
- Citizen Service Number (BSN)
- in addition, for UBOs living abroad:
- date of birth, country, and place of birth
- Taxpayer Identification Number (TIN) and the country of issue, if available
- nationality
- residential address
You need this data to register, change, and deregister UBOs.
On to the next step?
This page is part of the UBO report preparation pages. If you want to start over, you can go back to the starting page.