Download: Form 19 Registration Holders of partly paid shares

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically.

What is this form for?

Use form 19 to register 1 or more holders of partly paid shares of a public limited company (NV), a European Company (SE) or a European Cooperative Society (SCE) in the Business Register. A holder of partly paid shares can be a natural person but can also be a legal entity.

A legal entity is a private limited company (BV), public limited company (NV), association, foundation, mutual insurance association, or religious organisation.

Help with filling in

Address

The following rules apply to addresses entered on form 19:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer (in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If your residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality.

If the address in the BAG or BRP is not correct, KVK cannot enter the shareholders in the Business Register. Only send form 19 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send the form by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Does a director or authorised representative sign this form?

Then you must send the documents to KVK by post.

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to send?

Check which documents you need to send or bring to KVK. The questions below will help you with this.

What do you always need to send?

• A copy of a valid identity document of the person who has signed form 19. The photograph should be made unrecognisable.
• Form 19
• Proof of the share transfer

Is the holder of the partly paid shares a partnership or legal entity from abroad?

If so, KVK also requires proof of registration in a foreign business register. That extract must list the officials of the partnership or legal entity.

Does the holder of the partly paid shares live abroad?

Then you must send a legalised proof of residential address abroad of the shareholder.

What is proof of a foreign residential address?

Proof of a foreign residential address abroad can be an original extract from the municipality's foreign population register. Or a legalised copy. A legalised copy from an official agency or bank showing the residential address can also be proof.

What is a legalised copy of a document?

A copy of a document is legalised by a stamp from, for example, a civil-law notary, consulate, embassy, or municipality.

What are the requirements for a foreign document?

The proof must not be older than 1 month. The document must be in Dutch, English, German, or French. If this is not the case, you must have the document translated. KVK will then need the translation and the original document.

Is the NV, Se or SCE not yet registered in the KVK Business Register?

Register an NV with form 3, an SE with form 23 and an SCE with form 24.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account.