Download: Form 25 Registration Legal entity under public law

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

Help with filling in

Address

The following rules apply to addresses entered on form 25:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer (in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If your residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality. 

If the address in the BAG or BRP is not correct, KVK cannot enter the SCE’s registration in the Business Register. Only send form 25 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send the form by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Has a member of the board of directors signed this form?

Then you can send the form and other documents to KVK by post.

Do you have an appointment with KVK for another form?

Then bring the documents you can send by post to that appointment.

How to make an appointment

Make an appointment online.

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to bring or send?

Check which documents you need to send or bring to KVK. The questions below will help you with this.

What do you always need to send?

• A copy of the proof of identity of the person who signed form 25. Make sure the photo is unrecognisable. If you have an appointment, bring a valid proof of identity. 
• A legal entity under public law must always appoint an authorised representative. Use form 18 to do this. State the name or position of the authorised representative on the form. Also include the contents of the authorisation.
• Form 25.

Does the legal entity under public law have more than 1 non-commercial establishment?

Register each establishment separately using form 9a.

Does the legal entity under public law have a company?

Then register the company using form 8. You must register the (managing) directors and supervising authorities of the legal entity under public law with a company. To do so, use form 26.

Does the legal entity under public law have more than 1 company establishment?

Register each establishment separately using form 9a.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account.