Download: Form 29 Registration Officials of a boerenmarke, hofje, gilde, buurtschap, kerspel, or fundatie

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

What is this form for?

Boerenmarke, hofje, gilde, buurtschap, kerspel, and fundatie are Dutch legal entities in public law. (In English they are comparable to, respectively, farming landowners' association, court of houses, guild, neighbourhood, parish community, and foundation.) Do you want to register officials of a private legal entity for which there is no form? If so, contact KVK.

An official can be a natural person, a human being, as well as a partnership or legal entity. Are you registering an official of a new boerenmarke, hofje, gilde, buurtschap, kerspel, or fundatie? If so, please combine this form with form 28. Do you want to change the details of an official? Then use form 16.

Help with filling in

Address

The following rules apply to addresses entered on form 29:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer(in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If a residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality. 

If the address in the BAG or BRP is not correct, KVK cannot enter the official’s registration in the Business Register. Only send form 29 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send the documents by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Has a member of the governing body signed this form?

Then you can send the form and other documents to KVK by post.

Do you have an appointment with KVK for another form?

Then bring Form 29 and the documents you can send by post to that appointment.

How to make an appointment

Make an appointment online.

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to bring or send?

Check which documents you need to send or bring to KVK. The questions below will help you with this.

What do you always need to send?

• Form 29
• Proof of the decision to appoint each official you want to register
• A copy of the proof of identity of the person who signed form 29. Make sure the photo is unrecognisable. If you have an appointment, bring a valid proof of identity. 

Is an official you register with Form 29 a natural person?

If so, please enclose a copy of a valid ID. Make the photograph unrecognisable.

Is the official you register with Form 29 a foreign partnership or legal entity?

If so, KVK requires proof of registration of the partnership or legal entity. For example, an extract from a foreign business register.

Does an official live abroad?

Then KVK needs legalised proof of the residential address.

What is proof of a foreign residential address?

Proof of a foreign residential address abroad can be an original extract from the municipality's foreign population register. Or a legalised copy. A legalised copy from an official agency or bank showing the residential address can also be proof.

What is a legalised copy of a document?

A copy of a document is legalised by a stamp from, for example, a civil-law notary, consulate, embassy, or municipality.

What are the requirements for a foreign document?

The proof must not be older than 1 month. The document must be in Dutch, English, German, or French. If this is not the case, you must have the document translated. KVK will then need the translation and the original document.

Are you registering a legal entity under private law as well as an official?

Then you must register the legal entity under private law with with form 28. Send this form and the other documents together to  KVK.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account.