Form 31 Register UBOs for a stichting

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

The Dutch Form 31 has recently been updated. A new version of the English form will be available soon.

Submit information about an UBO online

If the stichting is already registered in the Business Register, you can register the UBOs online.

Why use this form?

On form 31, you fill in what interests a UBO has in the stichting. Under European legislation and the Business Register Act, all stichtings must register UBOs.

Ultimate beneficial owners (UBOs) are the ultimate owners of an organisation or persons who make the final decisions in an organisation. A UBO is always a natural person: a human being. Read how to determine who is the UBO of a stichting.

KVK will enter the information you provide on form 31 in the UBO register. This register helps to combat money laundering, fraud, and the financing of terrorism. 

Help with filling in

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

UBO legislation came into force on 27 September 2020. If a person already met the conditions to be a UBO of the stichting before that date, enter 27 September 2020 on Form 31 as the date on which the person became the UBO.

Make an appointment or send by post

Check whether you need to visit KVK or can send the form by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Does a director or authorised representative sign this form?

Then send Form 31 and the other documents to KVK by post. 

Do you need to visit a KVK office for another form?

If so, please bring all the documents you need to send, including Form 31, with you to that appointment.

How to make an appointment

Make an appointment online. 

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to bring or send?

Check which documents you need to send or bring to KVK. The questions below will help you with this.

What do you always need to send?

• A valid proof of identity (ID) of the person who has an appointment at KVK. Or a copy of the ID of the person who has signed Form 31. The copy must be in colour, A4 size, and of both sides of the identity document. For a passport, KVK needs a copy of the page with the name and the page with the citizen service number (BSN). Make sure the photo is unrecognisable. 
• A copy of the ID of each UBO named on the form. The copy must be in colour, A4 size, and of both sides of the identity document. For a passport, KVK needs a copy of the page with the name of the UBO and the page with the BSN of the UBO. Make sure the photos are unrecognisable. 
• Form 31

Is a person a UBO because they hold voting rights or have an economic interest?

Then KVK needs proof of the UBO's interest in the stichting. This proof must state the size of the interest.

Is a person a UBO because they are the person having effective control?

Then KVK needs proof that the UBO can make important decisions independently.

Is a person a UBO because they are a managing director?

Then that person must be registered in the Business Register as a statutory (managing) director. If this is not the case, you must register the managing director in the Business Register.

Do you want to shield the details of a UBO in the register because the UBO is under guardianship or in receivership?

Then KVK needs an extract from the Central Guardianship and Administration Register showing that the UBO is under guardianship or in receivership. You can download this extract from rechtspraak.nl (in Dutch).

Do you want to shield the details of a UBO in the register because the UBO is under police protection?

KVK then needs the registration number of the Surveillance and Protection System (in Dutch) as proof that the UBO is receiving police protection. Does the UBO not have a registration number? Then KVK is not allowed to shield the details on the grounds of police protection.

Are you registering officials of a stichting as well as 1 or more UBOs?

Then you must register them using other forms. Combine Form 31 and all other documents.

Does a UBO not live in the Netherlands, but in the European Union?

Then KVK needs an extract from the population register in that EU country. The extract may not be older than 2 months. Is the document not in Dutch, English, German, or French? Request an extract and a 'multilingual model form' from the register. This is a translation that the population register adds to the extract. Read for each country what proof must be provided on the website of Netherlands Worldwide.

Does a UBO live outside the European Union?

If so, KVK requires an extract from the foreign population register. The extract may not be older than 2 months. Legalisation of the extract is almost always required as well. Is the document not in Dutch, English, German, or French? Then a sworn translator must translate the extract. A translation must also be legalised. Unless the document was translated in the Netherlands. KVK needs the translation and the original extract. Read for each country what proof must be provided on the website of Netherlands Worldwide.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You must have a KVK number to apply for a Message Box account.