KVK forms for registration and reporting changes

Registering a business or reporting changes can be done online in most cases (in Dutch). Click on the buttons below to start the online process. Otherwise, you can download the relevant form and send it by post. Most KVK forms are also available in English. You can find links to all KVK forms on this page.

A few basics

  • You can fill in a PDF form on your computer, but you cannot send it digitally.
  • When you fill in an English form, the attached Dutch version is automatically filled in.
  • After filling in the form on-screen, you must print it - including the attached Dutch form.
  • Remember to also sign the Dutch version of the form.
  • Please note that if you fill out free text fields, like for your business activities, you must provide a Dutch translation. 
  • The form states whether you can send it by post or must bring it in person. 
  • If you have to deliver the form in person, you need to make an appointment
  • If you send a form by post, you must always enclose a copy of a valid identification document of the person signing the form.

Forms to register a company or legal entity

Forms to register an official or representative

Forms to report a change in a company's or official's details

UBO registration forms

Use the forms below to register your organisation's UBOs. Please note: at this time, you cannot use the English forms for the actual registration. You can only use them to understand what is asked of you on the Dutch form. You need to fill in the Dutch form to register your UBOs. 

For a bv, nv, SE, or SCE

30: UBO registration for a bv, nv, SE, or SCE

Preparation for UBO registration for a new bv, NV, SE, or SCE (in Dutch)

For a foundation

31: UBO registration for a foundation

Preparation for UBO registration for a new foundation (in Dutch)

For a cv, vof, professional partnership, EESV, or shipping company

32: UBO registration for a cv, vof, professional partnership, EESV, or shipping company

Preparation for UBO registration for a new cv, vof, professional partnership, EESV, or shipping company (in Dutch)

UBO document (in Dutch)

For an association, cooperative, or mutual insurance society

33: UBO registration for an association, cooperative, or mutual insurance society

Preparation for UBO registration for an association, cooperative, or mutual insurance society (in Dutch)

 

Frequently asked questions

The instructions on the form will tell you whether you should post it to us or visit us in person. Complete the form digitally, then print it, sign it, and send it to us.

You can notify us of many changes digitally. If you have to visit us in person, bring the form with you. You can only visit us by appointment. Book your appointment at an office of your choice.

Our offices are usually quite busy. So book an appointment to register your company in plenty of time. Bear in mind that you may have to wait more than a week for an appointment.

How quickly KVK processes your change depends on how you communicate your change to us.

  • If you notify us of a change correctly and completely by post, we will process it in the Business Register within 10 working days after receiving it.
  • Have you submitted the change online? We process digital changes within 2 days.

If the information you provide is not complete, we will contact you.

After your change has been processed in the Business Register, you will receive official confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.

We cannot provide information about the status of the processing between the time of receipt and processing.

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. The Business Register always shows the current situation.

You do not need to register separately with the Tax Administration. You submit information when preparing your registration, which the KVK forwards in digital form to the Tax Administration. You will receive a letter of confirmation for your registration with the Tax Administration. After around 10 working days, you will receive a notification from the Tax Administration.