KVK forms for registration and reporting changes

A few basics

• You can fill in a PDF form on your computer, but you cannot send it digitally.
• When you fill in an English form, the attached Dutch version is automatically filled in.
• After filling in the form on-screen, you must print it - including the attached Dutch form.
• Remember to also sign the Dutch version of the form.
• Please note that if you fill out free text fields, like for your business activities, you must provide a Dutch translation. 
• The form pages state whether you can send it by post or must bring it in person. 
• If you have to deliver the form in person, you need to make an appointment. 
• If you send a form by post, you must always include a copy of a valid proof of identification of the person signing the form.

Forms to register a business, organisation, legal entity, or establishment

Form 1: Register an eenmanszaak (sole proprietorship)

You use Form 1 to register an eenmanszaak (sole proprietorship). You also use this form to report that an existing company has a new owner. After the owner's death, you can also use the form to register a new owner or co-owner of the sole proprietorship. You can also fill in this form online (only available in Dutch).

Form 2: Register a VOF, CV, or rederij

Use Form 2 to register a VOF (general partnership), CV (limited partnership), or rederij (shipping company). You can also fill in this form online (only available in Dutch).

Form 2a: Register a maatschap

You use Form 2a to register a maatschap (professional partnership). You can also fill in this form online (only available in Dutch).

Form 3: Register a BV or NV

With Form 3, you register a BV (private limited company) or NV (public limited company). 

Form 4: Register a Coöperatie or onderlinge waarborgmaatschappij

Form 4 is used to register a coöperatie (cooperative) or onderlinge waarborgmaatschappij (mutual insurance association). 

Form 5: Register a Stichting, vereniging, or VvE

With Form 5, you register a stichting (foundation), vereniging (association), or VvE (owners' association. You can also use this form to report that an informal vereniging has changed into a formal vereniging.

Form 6: Register a Dutch establishment of a foreign partnership or legal entity

With Form 6, you register a foreign legal entity or foreign partnership.

Form 7: Register a BV or NV in oprichting

With Form 7, you register a BV (private limited company) or NV (public limited company) in oprichting (in the proces of incorporation).

Form 8: Register the business of a legal entity

With Form 8, you register a business of a legal entity.

Form 9: Register an establishment of a business

With Form 9, you register an establishment (business location) of a company. You can also do this online (only available in Dutch).

Form 9a: Register an establishment of a vereniging, stichting, or legal entity under public law without a business

With Form 9a, you register an establishment (business location) of a vereniging (association), stichting (foundation) or public law legal entity. You can also do this online (only available in Dutch).

Form 20: Register a European Economic Interest Grouping

You use Form 20 to register a European Economic Interest Grouping (EEIG).

Form 23: Register a European Company

Use Form 23 to register a European Company (SE). You also use this form to report that you are continuing an existing company in the form of an SE.

Form 24: Register a European Cooperative Society

You use Form 24 to register a European Cooperative Society (SCE). You also use this form to pass on that you are continuing an existing company in the form of an SCE.

Form 25: Register a legal entity under public law

With Form 25, you register a publiekpersoon (legal entity under public law) in the Business Register. Such an entity carries out government functions.

Form 27: Register a kerkgenootschap

You use Form 27 to register a religious organisation with the legal form kerkgenootschap in the Business Register. A religious organisation is an umbrella organisation, a kerkgenootschap (religious association), or an independent religious body such as a school, convent, or mission.

Form 28: Register other legal entities under private law

With Form 28, you register a private legal entity such as a boermarke, fundatie, buurschap, or gilde. If you want to register another private legal entity for which there is no form, please contact KVK.

Form 18: Add or change information for other forms

Use Form 18 if you do not have enough space on a KVK registration or change form to fill in the requested details.

Forms to register an official or representative

Form 10: Register partners of a VOF, CV, or rederij

Use Form 10 to register one or more vennoten (partners) of a VOF (general partnership), CV (limited partnership), or rederij.

Form 10a: Register partners of a maatschap

Use Form 10a to register one or more maten (partners) of a maatschap (professional partnership).

Form 11: Register officials for a legal entity

With Form 11, you register one or more directors, supervisory directors, trustees, or an only shareholder for a legal entity.

Form 12: Register officials for a BV i.o., NV i.o, or eenmanszaak

With Form 12, you register an official who is authorised to act on behalf of a BV (private limited company) or NV (public limited company) in oprichting (in the process of incorporation). You can also use this form to register a co-owner of an eenmanszaak.

Form 13: Register an authorised representative or business agent

With Form 13, you register one authorised representative or businessagent. The authorised representative may perform certain acts on behalf of a company or legal entity. Print the form and send it by post. You can also register an authorised representative for a stichting (foundation) or vereniging (association) online (only available in Dutch).

Form 19: Register holders of partly paid-up shares

Form 19 is used to register one or more holders of partly paid-up shares of an NV (public limited company), a European Company (SE), or a European Cooperative Society (SCE). A holder of partly paid shares can be either a natural person or a legal entity (such as a BV, stichting, or vereniging).

Form 21: Register officials for a European Economic Interest Grouping

With Form 21, you register one or more officials of a European Economic Interest Grouping (EESV). An official can be either a natural person or a partnership or legal entity. You can also register a director online (only available in Dutch).

Form 22: Register officials for a stichting or vereniging without a business

With Form 22, you register officials for a stichting (foundation) or a vereniging (association) without a business or a VvE (association of owners) in the Business Register. This can also be done online (only available in Dutch).

Form 26: Register officials for a legal entity under public law with a business

Use Form 26 to register officials of a managing or supervisory body for a publiekrechtelijk rechtspersoon met onderneming (legal entity governed by public law with a business).

Form 29: Register officials for a boerenmarke, hofje, gilde, buurschap, kerspel, or fundatie

You can use Form 29 to register members of the governing body and members of the supervisory body of a boerenmarke, hofje, gilde, buurtschap, kerspel, or fundatie. An official can be a natural person, partnership, or legal entity

Form 18: Add or change information for other forms

Use Form 18 if you do not have enough space on a KVK registration or change form to fill in the requested details.

Forms to report a change for a business, organisation, establishment, or official

Form 14: Change the details of a business or establishment

Use Form 14 to change details of a business or establishment (business location) in the Business Register. This can also be done online (only available in Dutch). Use this form to report that an eenmanszaak (sole proprietorship) or branch office has been transferred or ended.

Form 15: Change the details of a legal entity or partnership

With Form 15, you report changes for a legal entity or business. For example, if the amount of capital or the articles of association have changed. You can use this form for a VOF (general partnership), maatschap (professional partnership), CV (limited partnership, BV (private limited company, NV (public limited company), coöperatie (cooperative), onderlinge waarborgmaatschappij (mutual insurance association), stichting (foundation), vereniging (association), owners' association (VvE), foreign legal entity, legal entity under public law, or religious organisation.

Form 16: Change details of officials or deregister officials

With Form 16 you change the details of officials or deregister officials. An official can be a vennoot/maat (partner), sole shareholder, director, supervisory director, or authorised representative. You can also do this in My KVK in some cases. 

Form 18: Add or change information for other forms

Use Form 18 if you do not have enough space on a KVK registration or change form to fill in the requested details.

Forms to deregister a company or legal entity

These forms allow you to dissolve a company or legal entity. Dissolving means that the company or legal entity stops all activities. But the legal entity continues to exist to settle the remaining assets and debts.

Form 14: Change the details of a business or establishment

Use Form 14 to change details of a business or establishment (business location) in the Business Register. This can also be done online (only available in Dutch). Use this form to report that an eenmanszaak (sole proprietorship) or branch office has been transferred or ended.

Form 17: Reporting a dissolution of a VOF. CV, maatschap, or rederij

With Form 17, you report that a VOF (general partnership), CV (limited partnership, maatschap (professional partnership) or rederij (shipping company) has been dissolved.

Form 17a: Reporting a dissolution of a legal entity

With Form 17a, you report that a legal entity has been dissolved. A legal entity is, for example, a BV (private limited company), coöoperatie (cooperative), onderlinge waarborgmaatschappij (mutual insurance association), stichting (foundation), or vereniging (association). Does the legal entity no longer have any income (assets) at the time of dissolution? Then you can also fill in the help form for fast-track liquidation.

Form 17b: Reporting the end of a legal entity after liquidation

With Form 17b, you report that a legal entity no longer exists. This requires that the legal entity has been dissolved and the assets and debts have been liquidated. You must have previously reported the dissolution to the KVK with Form 17a.

Help form for fast-track liquidation

Help form: Extra information for a fast-track liquidation

This form will help you collect documents needed when ending a legal entity with fast-track liquidation. This is only possible if the legal entity has no assets.

UBO registration forms

Use the forms below to register your organisation's UBOs (ultimate beneficial owners). Is your company in the Business Register? Then register your UBO's online, but be aware: most of the procedure is in Dutch. To register UBO's for a new company or legal entity use one of the forms below.

For an NV, BV, SE, or SCE

Form 30: UBO registration for a new NV, BV, SE, or SCE

Use form 30 to register a UBO for a BV (private limited company), NV (public limited company), European public limited company  (SE), or European cooperative society (SCE).

For a stichting

Form 31: UBO registration for a stichting

With Form 31, you register a UBO for a stichting (foundation).

For a CV, VOF, maatschap, EESV, or rederij

Form 32: UBO registration for a CV, VOF, maatschap, EESV, or rederij

Use Form 32 to register one or more UBOs of a VOF (general partnership), CV (limited partnership), maatschap (professional partnership), European Economic Interest Grouping (EEIG), or rederij (shipping company). Is there no evidence of the UBO's interest in the VOF, CV, maatschap, EEIG, or rederij? Then you must also complete a UBO document.

For a vereniging, coöperatie, or onderlinge waarborgmaatschappij

Form 33: UBO registration for a vereniging, coöperatie, or onderlinge waarborgmaatschappij

Use Form 33 to register a UBO for a vereniging (association), coöperatie (cooperative), or onderlinge waarborgmaatschappij (mutual insurance association).

For a religious organisation

Form 34: UBO registration for a religious organisation

Use Form 34 to register a UBO for a religious organisation.