Have you determined who the UBOs are for your VOF, CV or maatschap (general, limited, or professional partnership), EEIG, or rederij (shipping company)? Read what information and documents you need for your report.
Copy or print all the documents you need to add to your report
Do you want to submit your UBO report online? Each document must be submitted as a PDF, JPG, PNG, GIF, or BMP file. Maximum 9 MB per document.
Do you want to submit your UBO report by post? Print the documents in A4 format.
Documents demonstrating the interest of the UBOs in the organisation
The interest due to beneficiaries of capital is demonstrated with the following documents.
The complete partnership contract. If that document does not exist, you can send a UBO document. Are there 2 partners (vennoten or maten) and are they both entitled to 50% of the assets? Then you may also send a KVK Business Register Extract.
Sometimes someone has an interest in the organisation via another legal entity. This is called an 'indirect interest'. In that case, please also add an organisational chart. Such an overview will clarify exactly what interest the UBO has within the organisation.
The interest due to voting rights is demonstrated with the following documents.
The complete partnership contract. If that document does not exist, you can send a UBO document.
The interest due to effective control is demonstrated with the following documents
The complete partnership contract. If that document does not exist, you can send a UBO document.
Are the managing directors of your organisation the UBOs?
Then you do not need to add any documents to the report demonstrating the interest.
You also need a valid proof of identity for the UBOs
A valid identity document is a passport, identity card, Dutch driving licence, or document for aliens. Make a copy of this proof of identity. Does one of the UBOs have Dutch nationality and another nationality? Then use a Dutch identity document.
The copied identity document must meet the following conditions
- The BSN must be clearly visible
- Copy front and back
- Copy in colour
- The copy must be the actual size of the ID
These rules only apply when registering new UBOs. Do you want to change the details of registered UBOs or deregister UBOs? In that case, you do not need to add a copy of the UBO's identity document.
Which information do you need from the UBO?
- first names and last name
- for UBOs that live in the Netherlands:
- Citizen Service Number (BSN)
- in addition, for UBOs living abroad:
- date of birth, country, and place of birth
- Taxpayer Identification Number (TIN) and the country of issue, if available
- nationality
- residential address
You need this data to register, change, and deregister UBOs.
On to the next step?
This page is part of the UBO report preparation pages. If you want to start over, you can go back to the starting page.