Have you determined who the UBOs are for your VOF, CV or maatschap (general, limited, or professional partnership), EEIG, or rederij (shipping company)? Read what information and documents you need for your report.
Copy or print all the documents you need to add to your report
Do you want to submit your UBO report online? Each document must be submitted as a PDF, JPG, PNG, GIF, or BMP file. Maximum 9 MB per document.
Do you want to submit your UBO report by post? Print the documents in A4 format.
Documents demonstrating the interest of the UBOs in the organisation
The interest due to beneficiaries of capital is demonstrated with the following documents.
A part of the contract which demonstrates the UBO status, or an extract from the Business Register if there is no contract.
In addition, in case of an indirect interest, add an organisational chart to make clear what relationship the UBO has with the organisation for which you are submitting the report.
The interest due to voting rights is demonstrated with the following documents.
Part of an organisational contract (such as the partnership contract).
The interest due to effective control is demonstrated with the following documents
Part of an organisational contract (such as the partnership contract).
Are the managing directors of your organisation the UBOs?
Then you do not need to add any documents to the report demonstrating the interest.
You also need a valid proof of identity for the UBOs
A valid identity document is a passport, identity card, Dutch driving licence, or document for aliens. Make a copy of this proof of identity. Does one of the UBOs have Dutch nationality and another nationality? Then use a Dutch identity document.
The copied identity document must meet the following conditions
- The BSN must be clearly visible
- Copy front and back
- Copy in colour
- The copy must be the actual size of the ID
These rules only apply when registering new UBOs. Do you want to change the details of registered UBOs or deregister UBOs? In that case, you do not need to add a copy of the UBO's identity document.
Which information do you need from the UBO?
- first names and last name
- for UBOs that live in the Netherlands:
- Citizen Service Number (BSN)
- in addition, for UBOs living abroad:
- date of birth, country, and place of birth
- Taxpayer Identification Number (TIN) and the country of issue, if available
- nationality
- residential address
You need this data to register, change, and deregister UBOs.
On to the next step?
This page is part of the UBO report preparation pages. If you want to start over, you can go back to the starting page.