Download: Form 13 Registration of authorised representative or business agent

With form 13, you can register an authorised representative or business agent. Do you want to register an authorised representative or business agent for a legal entity under public law? For example, a municipality or province. Then use Form 18.

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

Authorised person or authorised business agent

An authorised person is a person, partnership, or legal entity authorised to perform acts or make decisions for a company or legal entity.

An authorised business agent is an independent entrepreneur who establishes contact and makes appointments with customers on behalf of a company or legal entity. In this article, “authorised person” also means “authorised business agent”.

Mandatory registration

Registering an authorised person is mandatory:

• If the articles of association of the legal entity include the contents of a power of attorney.
• If the authorised person is an administrator in the Netherlands for a foreign company or legal entity.

Registering an authorised representative also makes sense in other cases. For example, because others can then see in the Business Register who can take important decisions.

Appointment or send in by post?

Check whether you need to visit KVK or can send the form by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Making an appointment

When should an authorised person visit KVK to register in the Business Register?

If the authorised person is a natural person (a human being) and lives in the Netherlands, they must make an appointment with KVK. This is not necessary if a natural person is an authorised person of a foundation or an association without a company. That person can send the documents.

Is the authorised person a natural person who lives abroad?

Then there are 3 possibilities:

1. The authorised person visits KVK.
2. You can send the authorised person’s documents together with this form to KVK. 
3. Do you have an appointment with KVK because of another form? Then you can bring the authorised person's documents along with this form. 

Do you have an appointment with KVK because of another form?

Then bring all forms and documents with you to your appointment, even if you could send them by post.

How do you make an appointment?

Make an appointment online.

Sending by post

When do you or the authorised person need to send documents?

You can send this form and accompanying documents to KVK if:

• The authorised person is a partnership or legal entity.
• The authorised person is a natural person living abroad.
• You register a natural person as an authorised person of a foundation or an association without a company.

What is the postal address?

Find the right postal address.

Which documents and forms do you need?

Check which documents and forms you or the authorised person need to bring to the appointment or send to KVK. The questions below will help you.

What should an authorised person always bring to the appointment?

- A valid proof of identity (not a copy).
- A copy of the ID of the person who signed Form 13. The photograph must be made unrecognisable. This only applies if that person is not present at the appointment. If that person is present at the appointment, they must also bring a valid proof of identity.
- Form 13.

What do you always need to send?

- A copy of a valid identity document of all persons who have signed Form 13. Photos must be made unrecognisable.
- Form 13.

More documents

Do you have a document, such as articles of association, which states the contents of power of attorney?

Then add that document to Form 13.

Did you use Form 18 because you had too little space on Form 13 to fill in all the information?

If so, add Form 18 to Form 13.

Is the authorised person a company or legal entity from abroad?

If so, you must also send proof of registration in a foreign business register. That registration must list the officials of the company or legal entity.

Does a natural person living abroad have an appointment with KVK?

Then the natural person must bring proof of their residential address abroad in addition to a valid proof of identity.

Does a natural person living abroad send documents?

Then KVK needs a legalised copy of the proof of identity. KVK also needs proof of the residential address abroad.

What is proof of a foreign residential address?

Proof of a foreign residential address abroad can be an original extract from the municipality's foreign population register. Or a legalised copy. A legalised copy from an official agency or bank showing the residential address can also be proof.

What is a legalised copy of a document?

A copy of a document is legalised by a stamp from, for example, a civil-law notary, consulate, embassy, or municipality.

What are the requirements for a foreign document?

The proof must not be older than 1 month. The document must be in Dutch, English, German, or French. If this is not the case, you must have the document translated. KVK will then need the translation and the original document.

More forms

Do you want to register more than 1 authorised person?

Then you need to complete a form 13 for each authorised person. If you must visit a KVK office, the authorised persons can make an appointment together, but this is not necessary.