Form 21: Register officials for a European Economic Interest Grouping

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

You can also register a director of an EEIG online (in Dutch).

Why use this form?

You can use Form 21 to register one or more directors of a European Economic Interest Grouping (EEIG) in the Business Register. A director can be a natural person, but also a partnership or legal entity.

A partnership is a VOF, CV, or maatschap (professional partnership). A legal entity is a BV, NV, cooperative, mutual insurance association, stichting (foundation) or vereniging (association).

To register officials of an association or foundation without commercial activities or an owners' association use Form 22. For officials of a legal entity with commercial activities use Form 11. You register officials of a legal entity under public law with Form 26.

Help with filling in

Address

The following rules apply to addresses entered on form 2i:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer (in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If your residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality.

If the address in the BAG or BRP is not correct, KVK cannot enter the director’s registration in the Business Register. Only send Form 21 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Make an appointment or send by post

Check whether you need to visit KVK or can send the documents by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Does a director or authorised representative of a partnership or legal entity that is a director sign this form?

All people who sign Form 21 must make an appointment to visit KVK

Does a director or authorised representative live abroad?

Then there are 3 possibilities:

1. The director or authorised representative visits KVK.
2. The director or authorised representative gives all documents to a director or authorised representative who does have to visit KVK.
3. If no director or authorised representative has to visit KVK, you can send the documents by post.

How to make an appointment?

Make an appointment online. If more than one director or authorised representative needs to visit KVK, make an appointment together.

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to bring or send?

Check which documents you need to send or bring to KVK. The questions below will help you with this.

What documents does KVK always need?

• A copy of a valid identity document of all people who have signed Form 21. The photograph should be made unrecognisable. People present at the appointment must bring a valid ID.

• Form 21

Are you registering an EEIG as well as directors?

Then you must register the EEIG with Form 20. Bring that form and the other documents to the appointment with KVK. Does no director need to visit KVK? Then you can send all the forms and documents by post.

Is a director an ultimate beneficial owner (UBO)?

If so, report this with Form 32. You must report UBOs to KVK. If you do not declare UBOs, KVK cannot register the official. If you report a UBO for an official of a legal entity that is listed in the Business Register, you can do so online.

Is the director a foreign partnership or legal entity?

If so, KVK requires proof of registration of the foreign partnership or legal entity. For example an extract from the foreign business register. This proof may not be older than 1 month.

In which language must the proof of registration be written?

The proof of registration must be in Dutch, English, German, or French. If this is not the case, you must have the proof translated. KVK will then need the translation and the original document.

Is the director a natural person and does not live in the Netherlands but in the European Union?

Then KVK needs an extract from the population register in that EU country. The extract may not be older than 2 months. Is the document not in Dutch, English, German, or French? Request an extract and a 'multilingual model form' from the register. This is a translation that the population register adds to the extract. Read for each country what proof must be provided on the website of Netherlands Worldwide.

Is the director a natural person and lives outside the European Union?

If so, KVK requires an extract from the foreign population register. The extract may not be older than 2 months. Legalisation of the extract is almost always required as well. Is the document not in Dutch, English, German, or French? Then a sworn translator must translate the extract. A translation must also be legalised. Unless the document was translated in the Netherlands. KVK needs the translation and the original extract. Read for each country what proof must be provided on the website of Netherlands Worldwide.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account.