Form 11: Register officials for a legal entity

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

Is this not the form you need? Find the right one on this overview page for KVK forms.

Why use this form?

Use Form 11 to register one or more officials of a legal entity with a company (rechtspersoon met onderneming) in the Business Register. You can use the form to:

• register directors
• register supervisory directors
• register members of the board of supervisors
• register members of a supervisory body
• register a sole shareholder

An official can be a person, partnership, or legal entity. A partnership is a VOF (general partnership), CV (limited partnership) or maatschap (professional partnership). A legal entity is a BV (private limited company), NV (public limited company), coöperatie (cooperative), onderlinge waarborg maatschappij (mutual insurance association), or stichting (foundation) and vereniging (association) with commercial activities.

To register officials of an association or foundation without commercial activities or an owners'association (VvE), use Form 22. For officials of a legal entity under public law, use Form 26. You can register (managing) directors of a European Economic Interest Group (EEIG) with Form 21.

Help with filling in

Address

The following rules apply to addresses entered on Form 11:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer(in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If a residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality. 

If the address in the BAG or BRP is not correct, KVK cannot enter the official’s registration in the Business Register. Only send Form 11 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Make an appointment or send by post

Check whether you need to visit KVK or can send the documents by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Are you registering a partnership or legal entity as a director?

Then you can send the documents to KVK by post. If you have an appointment with KVK for another reason, please bring all the documents with you. 

Are you registering a natural person as a director?

Then the new director must make an appointment to visit KVK and bring all the documents with them.

Does a director live abroad?

Then there are 3 possibilities:

1. The director visits KVK.
2. The director gives all documents to a director who does have to visit KVK.
3. If no director has to visit KVK, you can send the documents by post.

Are you registering a supervisory director, sole shareholder, member of the board of supervisors, or member of a supervisory body?

Then send the documents to KVK. If you have an appointment at KVK for another reason, please bring all the documents with you.

How to make an appointment?

Make an appointment online. If more than one director needs to visit KVK, make an appointment together.

What is KVK’s postal address?

Find the right postal address.

Which documents and forms do you need?

Check which documents you need to send or bring to KVK. The questions below will help you with this.

What documents do you always need?

• A copy of a valid identity document of all people who have signed Form 11. The photograph should be made unrecognisable. People present at the appointment must bring a valid ID.
• Form 11.

Is the official a partnership or legal entity from abroad?

If so, KVK also requires legalised proof of registration of the partnership or legal entity. For example, an extract from a foreign business register. This proof must be older than 1 month.

In which language must that proof of registration be written?

The proof of registration must be written in Dutch, English, German, or French. If this is not the case, you must have the proof translated. KVK then needs the translation and the original document.

Is the official a natural person and does not live in the Netherlands but in the European Union?

Then KVK needs an extract from the population register in that EU country. The extract may not be older than 2 months. Is the document not in Dutch, English, German, or French? Request an extract and a 'multilingual model form' from the register. This is a translation that the population register adds to the extract. Read for each country what proof must be provided on the website of Netherlands Worldwide.

Is the official a natural person and lives outside the European Union?

If so, KVK requires an extract from the foreign population register. The extract may not be older than 2 months. Legalisation of the extract is almost always required as well. Is the document not in Dutch, English, German, or French? Then a sworn translator must translate the extract. A translation must also be legalised. Unless the document was translated in the Netherlands. KVK needs the translation and the original extract. Read for each country what proof must be provided on the website of Netherlands Worldwide.

Are you registering a legal entity as well as an official?

Then you must register the legal entity with a different form. Bring this form and the other documents with you to the appointment with KVK. Does no director need to visit KVK? Then you can send all forms and documents by post.

Are you registering a new sole shareholder?

If so, KVK requires a notarial deed of share transfer. The notarial deed must be signed by a civil-law notary.

Is the official an ultimate beneficial owner (UBO)?

If so, report this with form 30, 31, 32, or 33. You must report UBOs to KVK. If you do not declare UBOs, KVK cannot register the official. If you report a UBO for an official of a legal entity that is listed in the Business Register, you can do so online.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account.