Download: Form 6 Registration Non-resident legal entity/company

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

What is this form for?

With form 6, you can register a Dutch establishment of a foreign company or legal entity in the Business Register. Does the foreign company or legal entity have no Dutch establishment, but occasionally hires out personnel in the Netherlands for payment? Then use form 6 to comply with the Waadi Act.

You can use Form 6 to:

• Register a new Dutch establishment of a foreign company or legal entity.
• Report that you are taking over an existing company or establishment and continuing it as a Dutch establishment of a foreign company or legal entity.
• Comply with the Waadi Act by reporting that a foreign company or legal entity without a Dutch establishment occasionally hires ou personnel in the Netherlands for payment.

Help with filling in

Address

The following rules apply to addresses entered on form 6:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer (in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If your residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality. 

If the address in the BAG or BRP is not correct, KVK cannot enter the foreign company or legal entity's registration in the Business Register. Only send form 6 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send the form by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Does a director, partner, or authorised person sign this form?

If the director, partner, or authorised person is a person then they must make an appointment to visit a KVK office. Is  it a partnership or legal entity? Then you give the documents to a director, partner, or authorised person who does have to visit KVK. If no managing director, partner, or authorised person needs to visit KVK, you can send the documents.

Does the person who signs this form live abroad?

Then there are 3 possibilities:

• The person visits KVK.
• The person gives all documents to a director, partner, or authorised person who does have to visit KVK.
• If no director, partner, or authorised representative has to visit KVK, you can send the documents by post.

How to make an appointment

Make an appointment online. 

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to bring or send?

Check which documents you need to send or bring to KVK. The questions below will help you with this.

What does KVK always need?

• A valid proof of identity of the person who signed Form 6 or an authenticated copy thereof. Make the photo on the copy unrecognisable.
• Form 6.
• An authenticated copy of a proof of registration of the company or legal entity in a foreign register.
• An authenticated copy of the deed of incorporation and articles of association of the foreign company or legal entity.

What is a legalised copy of a document?

A copy of a document is legalised by a stamp from, for example, a civil-law notary, consulate, embassy, or municipality.

What are the requirements for a foreign document?

The proof must not be older than 1 month. The document must be in Dutch, English, German, or French. If this is not the case, you must have the document translated. KVK will then need the translation and the original document.

Are you registering an establishment of a foreign legal entity?

Then you register the officials of the foreign legal entity with form 11.

Are you registering the establishment of a foreign company?

Then you register the partners of the foreign company with form 10.

Do you want to register an authorised person or authorised commercial agent for the Dutch establishment in the Business Register?

Register this authorised person or authorised commercial agent using form 13.

Have you provided a visiting or postal address of the Dutch establishemnt?

If so, KVK requires proof that you are allowed to use the specified visiting or postal address.

Does the foreign company or legal entity have more than 1 establishment?

Register each branch using form 9.

Has the foreign company or legal entity taken over another company or establishment?

The ex-owner of the company or establishment must report this to KVK. For an eenmanszaak or branch office, they may use form 14. To report the end and takeover of a partnership (a VOF, CV, or maatschap), they can use form 17. To dissolve a legal entity (a BV, NV, or cooperative), they can use form 17A. KVK needs the original form (no copy or scan).

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You musto have a KVK number to apply for a Message Box account.