Download: Form 7 Registration B V or NV (Private/public limited company) under incorporation

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

What is this form for?

You register a BV or NV (private/public limited company) under incorporation before a civil-law notary has drawn up an incorporation deed. You do this, for example, if the BV or NV under incorporation needs to conclude contracts such as ordering goods or renting business premises. You register a BV or NV when the incorporation deed has been drawn up and signed by a civil-law notary.

You can use form 7 to:

• register a new BV or NV under incorporation.
• report that you are taking over an existing business or branch office and continuing it as a BV or NV under incorporation.

Help with filling in

Address

The following rules apply to addresses entered on form 7:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer (in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If your residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality.

If the address in the BAG or BRP is not correct, KVK cannot enter the registration of the BV or NV under incorporation in the Business Register. Only send form 7 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send the form by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Does an authorised representative of the BV or NV under incorporation sign this form?

Is that authorised representative a person? Then they must make an appointment to visit a KVK office. Is a partnership or legal entity authorised to represent the BV or NV under incorporation? Then the director of the partnership or legal entity who signs Form 7 must make an appointment to visit a KVK office

Does a person who lives abroad have to visit KVK?

Then there are 3 options:

• The person visits KVK.
• The person gives the documents to someone who has to visit KVK to register as an authorised representative with form 12.
• If no partner has to visit KVK, you can send the documents by post.

How do you make an appointment?

You make an appointment online. If more than 1 person must visit KVK, make an appointment together.

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to send or bring?

Check which documents you need to send or bring to KVK to register a BV or NV under incorporation. The questions below will help you with this.

What do you always need to bring?

• A valid ID
• Form 7
• Form 12 to register a person, partnership or legal entity as an authorised representative for a BV or NV under incorporation

Does the BV or NV under incorporation not use the home address of an authorised representative as its visiting or postal address?

Then KVK needs proof that the BV or NV under incorporation may use the address as its visiting and/or postal address.

Is the authorised representative a company or legal entity from abroad?

If so, KVK also requires proof of registration of the company or legal entity. For example, an extract from a foreign Chamber of Commerce. That extract must list the directors.

What should a person living abroad bring or send?

A person living abroad must bring a valid ID and a legalised proof of residential address abroad to the appointment. If the foreign person does not come to the appointment, KVK requires a legalised copy of a valid ID and a legalised proof for the residential address.

What is proof of a foreign residential address?

Proof of a foreign residential address abroad can be an original extract from the municipality's foreign population register. Or a legalised copy. A legalised copy from an official agency or bank showing the residential address can also be proof.

What is a legalised copy of a document?

A copy of a document is legalised by a stamp from, for example, a civil-law notary, consulate, embassy, or municipality.

What are the requirements for a foreign document?

The proof must not be older than 1 month. The document must be in Dutch, English, German, or French. If this is not the case, you must have the document translated. KVK will then need the translation and the original document.

Does the civil-law notary declare the incorporation of the BV or NV under incorporation in a separate document?

To register the BV or NV under incorporation the KVK requires a declaration from a civil-law notary. That statement must show that the civil-law notary is responsible for incorporating the BV or NV. You can supply this declaration in 2 ways:

• The civil-law notary declares on form 7 that they are charged with incorporating the BV or NV.
• The civil-law notary declares in a separate document that they are charged with incorporating the BV or NV. Bring that document with you to the appointment with KVK.

Does the BV or NV under incorporation have branch offices in the Netherlands?

If so, register each branch using form 9 .

Do you want to register an authorised representative or authorised commercial agent for the BV or NV under incorporation in the Business Register?

Register that authorised representative or authorised commercial agent using form 13.

Has the BV or NV under incorporation taken over a business or branch office?

Then the former owner of the business or branch must report this to KVK. For an eenmanszaak (sole proprietorship) or branch office, you can do this using form 14. For a VOF (general partnership), CV (limited partnership), or maatschap (professional partnership), use form 17. For a legal entity, use form 17a. KVK requires the original form, not a copy or scan.

Is a director an ultimate beneficial owner (UBO)?

If so, report this with form 30. You must declare UBOs with KVK. If you do not declare UBOs, KVK cannot register the BV or NV under incorporation. If you report a UBO for a BV or NV that is alreadyt listed in the Business Register, you can do so online.

Is the issued capital of the NV not fully paid up?

Then you must report the holders of not partly paid shares separately. To do so, use form 19.

Is there not enough space on Form 7 to include all the information?

Then use form 18 for the information you cannot put on form 7.

Do you want to register an official who can act for the BV or NV under incorporation ?

You register an official who acts for the BV or NV under incorporation with form 12.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account.