Download: Form 8 Registration Company of a legal entity

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

Is this not the form you need? Find the right one on this overview page for KVK forms.

What is this form for?

Use Form 8 to register a company of a legal entity in the Business Register. A legal entity is a private limited company (BV), public limited company (NV), cooperative, onderlinge waarborgmaatschappij (mutual insurance association), stichting (foundation) or vereniging (association).

You can use this form for:

• Registering a new company of a legal entity.
• Reporting that you are taking over an existing company and continuing it as a company of a legal entity.

Help with filling in

Address

The following rules apply to addresses entered on form 8:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer (in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) (in Dutch) of the Dutch municipalities. If your residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality. Otherwise, KVK cannot register the eenmanszaak in the Business Register.

If the address in the BAG or BRP is not correct, KVK cannot enter the company’s registration in the Business Register. Only send form 8 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send the form by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Does a director or authorised representative sign this form?

Then you must send the documents by post to KVK.

Are you registering the legal entity as well as the company?

Then you must register the legal entity with a different form. To do so, you must visit a KVK office. The director or authorised representative who signed form 8 should then also bring form 8, a valid ID and the other documents to that appointment.

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to send?

Check which documents you need to send to KVK to register a company of a legal entity. The questions below will help you with this.

What do you always need to send?

• A copy of the ID of the person who has signed form 8. Make the photo unrecognisable.
• Form 8

Does the company not use the home address of a director as its visiting or postal address?

If so, KVK requires proof showing that the company is allowed to use the specified visiting and postal address. Is the address recorded in the Business Register with the legal entity you are registering the company for? Then proof is not required.

Does the company have more than 1 branch?

Register each branch using form 9.

Has the legal entity taken over another company?

The ex-owner of the company must report this to KVK. For an eenmanszaak or branch office, they may use form 14. To report the end and takeover of a partnership (a VOF, CV, or maatschap), they can use form 17. To dissolve a legal entity (a BV, NV, or cooperative), they can use form 17A. KVK needs the original form (no copy or scan).

Do you want to register an authorised representative or authorised commercial agent for the company in the Business Register?

Register the authorised representative or commercial agent using form 13.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account.