Deregistering a BV

Are you ending a BV? You need to deregister it with KVK. If the BV does not have assets (money or goods), you can use a fast-track liquidation to dissolve and deregister the BV in one go. You can use My KVK to do so.
Deregistering is final and has consequences. So, read the information carefully. 

Does the BV have assets?

This determines the steps in the deregistration process. 

No: you can deregister the BV with fast-track liquidation

Fast-track liquidation is a fast way to report the dissolution and deregistration to KVK in one go. This page will tell you how it works. 

Yes: you have to dissolve and deregister the BV in several steps

Start by dissolving the BV. Then start tdividing the assets and paying off debts. This is called liquidation. When this is done, you can deregister the BV. Read exactly how to dissolve and deregister a legal entity (such as a BV) with assets. 

What are assets?

Examples of assets are:

• money in the business bank account or in the petty cash
• money you are owed by clients or the Netherlands Tax Administration, for example
• equipment, such as tools, materials, computers, storage cabinets, company cars or vans
• shares in an operating company

How does fast-track liquidation via My KVK work?

1. Take the decision to dissolve the BV

The shareholders decide together to dissolve the BV, in a shareholders'  meeting for example. They have to document this decision in writing. If there is more than one shareholder, the decision has to be taken in the way described in the articles of association. 

The shareholders fix the date of dissolution when they make the decision to dissolve. Usually, the date on which the shareholders made the decision is the dissolution date. They can also choose a date in the future, but they cannot choose a date in the past. 

2. Gather the documents

You need the following documents for a fast-track liquidation:

• dissolution decision. This must contain this information:
  • the dissolution date
  • signatures of the persons appointed in the articles of association or in the shareholders' meeting 
• balance sheet: overview of debts and the equity capital of the BV at the moment of the dissolution decision
• statement of income and expenditure: list of money coming in and going out in the last financial year. Also called the profit and loss statement

3. Report the fast-track liquidation to KVK online

A director does this in MY KVK and is automatically appointed custodian of books and records. 

4. Inform creditors that the BV has been dissolved

Also tell them that they can request the financial statement, the balance sheet and the statement of income and expenditure at KVK. 

Do you have questions or do you worry about the BV's debts? The experienced advisers of the KVK Advice Team can help you.

5. KVK deregisters the BV

The deregistration date is the date you report. You can expect this: 

• Within 2 work days, your deregistration is entered into the Business Register.
• You receive a letter form KVK within 1 week. Save it carefully. It is your proof of deregistration. 
• We report your deregistration to the Netherlands Tax Administration (Belastingdienst).
• The Belastingdienst sends you a letter on how to file your final VAT return. Note: check whether there are other tax returns you have to file in Mijn Belastingdienst Zakelijk. File them in time and avoid a fine.

What do you need  for a fast-track liquidation in My KVK?

• Your DigiD
• scans of these documents (max 9 MB per document; file type pdf, jpg/jpeg, or bmp):
  • the balance sheet
  • the statement of income and expenditure
  • the signed dissolution decision
• explanation of the situation: you have to fill in on the form why the BV did not have any assets left on the dissolution date. And, if the debts have not been paid off, why this is so. 

Start the fast-track liquidation deregistration 

Report the deregistration in My KVK.