KVK office Groningen

You register your business via KVK.nl/registration. Click on the 'Start your registration' button, choose the legal structure, and then follow the on-screen steps. You must fill in the (online) forms completely*. Then make an appointment at a KVK office to complete the registration. Registering can be done at any KVK office in the Netherlands.

You make an appointment online by logging in with DigiD. You choose the date, time, and location. You can make an appointment up to 8 weeks in the future. You will receive confirmation by email. Please read and keep this confirmation.  

* Please note: the online registration forms are only available in Dutch. An English-Dutch form is available as a PDF. You can use this as help aid to fill in the online form. Or you can take the completed and signed English-Dutch form to your appointment. Please follow the instructions in the form carefully to make sure you take all required documents to your appointment.

You deregister your business via a form on our website. It depends on your legal structure which option you choose:

• Via My KVK: you can do this for:
  • an eenmanszaak (sole proprietorship)
  • a legal entity in incorporation
  • an establishment of a foreign company in the Netherlands
  • a fast-track liquidation of a BV (private limited company) and if the person filing the dissolution is a natural person who is director and also becomes the custodian of books and records.
• By post with a PDF form: for a BV that is not a fast-track liquidation, and all other legal structures.

More information

You often have a lot to arrange when you are going to stop. Read the Ending your Business Checklist first so that you are well prepared. 

Register your business 1 week before or after the start of business activities. Prepare your registration online. Then make an appointment for the identification check and the completion of your registration. You will then immediately receive your KVK number. Registering is possible at any KVK office in the Netherlands.

You can also visit us earlier for the check of your pre-completed details and proof of identity. This is possible up to a maximum of 3 months before your start date. In this case, you will receive your KVK number by post in the week prior to your start date. You can schedule an appointment up to 8 weeks in advance.

You must report a change within 1 week. Has more than a week already passed? Report your change as soon as possible. Failing to do so will have consequences, for example, for your company's liability. The change will not be valid until it is recorded in the Business Register.

You can use the following documents as valid proof of identity:

• A Dutch or foreign passport
• Dutch driving licence or moped licence (category AM)
• a European identity document (ID card from an EEA country)
• A Dutch foreign nationals document (residence document, Foreign Nationals Identity Document, or a Diplomatic Identification card)
• Dutch aliens passport
• Dutch refugee passport

Please note: the document you use as ID must be valid. The validity date appears on the ID. An emergency passport is not a valid form of identification.

Copy of proof of identity 

If you have to send a copy of your proof of identity with a form, copy or print the front and back of your proof of identity. You may - for your privacy - make your photo and nationality illegible with a sticker or marker, for example. Or you can use the KopieID app (in Dutch) from the national government. We do not need your photo and nationality to assess the declaration. You may not mask out other data, such as the number of your passport, driving licence or identity card. Driving licences do not show your nationality.

Copy of proof of identity for an UBO

To register UBOs in the UBO register, you must also enclose colour copies (front and back) of the IDs of the UBOs. You are not permitted to block out the nationality on the ID copies. You are permitted to block out the photo. Do not block out the document number of the passport, driving licence, or ID card. Print the copy on a sheet of A4 paper or scan the ID document in actual size.

You can report a change of address via My KVK.

Additional documentation

If the visiting address is not the same as your home address, submit 1 of the following documents to show that you are permitted to use this address as a visiting address for your business or organisation:

• a copy of the rental, purchase, or lease agreement, signed by both parties; or
• a certificate from the Dutch Land Registry Office (Kadaster); or
• a declaration  of consent. Only use this for a residential address and owner or resident signs the declaration.

Private address

If your private address is also changing, you should first notify your local Personal Records Database (BRP) of the municipality.