Appointment: registering a new official

Do you want to register a new official for your business? Follow the steps below to register the new official as quickly and as smoothly as possible.

Important! You cannot register a second owner or partner for an ‘eenmanszaak’ (sole proprietorship). Doing so would require changing your legal form. In this case, please make an appointment to takeover or continue the business.

Step 1: check if you have a registration form

If you have already completed a form to register a new official, go to step 2. 

If you have not completed a form yet, click on the link in the ‘register a new official’ section below and follow the steps. When you reach the final step, you can make an appointment to finalise the registration right away, if necessary. 

Register a new official (in Dutch)

Step 2: determine if you need to make an appointment

If you have completed the form, you can determine whether you need to make an appointment with KVK to finalise the registration. 

When is no appointment needed?

The following officials of a foundation, association, or owners’ association do not have to identify themselves personally, so no appointment is needed.

• supervisory board members
• sole shareholders
• liquidators who are already directors
• directors of a ‘vereniging’ or ‘stichting’ without a business
• directors of an owners’ association

Similarly, if the official is a legal entity, such as a ‘naamloze vennootschap’ (nv) or ‘besloten vennootschap’ (bv), no appointment is needed. 

You can finalise the registration process by post. To complete your registration, post an envelope containing the following:

1. The registration form, completed as fully as possible, signed by an official already registered with the business, as well as the new official(s).
2. A copy of a valid ID belonging to the registered official.
3. A copy of a valid ID belonging to the new official(s). 
4. Send the documents to KVK by post.

Appointment needed

In the following cases, the new official will have to visit a KVK office in person to identify themselves. To schedule an appointment, click on ‘Log in with DigiD’.

• directors of a bv (PLC), nv (LLC), or ‘coöperatie’ (cooperative) and ‘stichtingen’ (foundations)/’verenigingen’ (associations) with a business
• partners in an nv, bv, vof (general partnership), or cv (limited partnership)
• partners in a ‘maatschap’ (professional partnership)
• authorised representatives
• liquidators who are not yet directors

What to bring to your appointment

The new offcial does not have be joined at the appointment with KVK by a registered official. The new official should bring the following:

1. A valid ID.
2. A registration form, completed as fully as possible, signed by an official already registered with the business.
3. A copy of a valid ID belonging to this official.

Your appointment

• You can make an appointment at any KVK office.
• Make sure to reserve plenty of time for your appointment. When it gets busy at a KVK office location, you may have to wait.