Apply for access code
- Edited 1 December 2025
- 1 min
With an access code you can order products from the Business Register with a credit or via direct debit. You can also file your financial statements.
When do I need an access code?
- If you want to order products from the Business Register. This can be done by credit or direct debit.
- If you want to file financial statements. But you only use an access code if your business falls into the micro or small class. Read more about filing financial statements.
- If you want to request authorisation to view protected data. You will then always need an access code for business use.
Please note: you do not need an access code to order a paper or digitally certified extract. You then pay directly via iDeal or credit card and do not receive an invoice.
How does it work?
- Click on the 'Apply for an access code' button at the top of this page
- Choose 'Voor bedrijven en organisaties' (business use) or 'Voor persoonlijk gebruik' (private use). Click the 'Aanvragen' (request) button under each of these headings.
- Log in with your access code and password
Business use
Do you want to request an access code on behalf of an organisation? Each employee who wants to order a product or request authorisation needs their own access code. We therefore issue 1 access code per person. An access code is personal and may not be shared.
When requesting a business access code, we check whether the email address is the same as the email address with which the company is listed in the Business Register. Does this check succeed? Then you will soon receive the access code by email. Is the check unsuccessful? Then we will send you the access code by post.
You can then order products with a credit or via direct debit.
Did you opt to receive the code by post, and did you do so on a working day before 15:00 hours? Then we will send it to you the same day. PostNL will deliver it within 5 working days.
Private use
Would you like to order products for private use? Then you can order products with a credit or direct debit. The access code will be sent by email.
What can I do when I am logged in?
Business use
- Order products
- File financial statements
- Change payment method to direct debit
- Request digital invoice
- Viewing orders
- Change password
Private use
- Ordering products
- Deposit credit to pay for orders
- Change payment method to direct debit
- Viewing orders
- Change password
Frequently asked questions
Choose the situation that applies to you below. We will then restore your access to the Business Register as soon as possible.
- I lost my (in Dutch).
- I lost my access code. For your security, you can only request a new access code.
- I do not have an access code yet and want to request an access code.
You cannot block or close an access code yourself. Contact KVK and we will block or close the access code within one working day.
Does your company or organisation have a KVK account manager? Send an email to account@kvk.nl. Put your access code, your personal details and your company or organisation details in the email. Also indicate why you want to block or close the access code.
If you are unable to log in with your access code, please try the following:
- Check that you have entered your access code correctly. Check the numbers and letters, such as 0 (number) and O (letter), 1 and I (capital letter i) and l (lowercase letter l). Your access code begins with W.
- Pay attention to the caps lock key when entering the password.
- Are you logging in on the correct page? For example, “Order extract” or “File financial statement”?
Still unable to log in? Request a replacement password and use it to log in. Use the email address you used when requesting the access code. You can only change your password if you know your current password or if you have received a replacement password. Go to Log in > Order extract. On the My Account page, select My details > Change password or Wijzig wachtwoord.
There are 5 potential reasons:
1. You have failed to pay an invoice
Have you failed to pay an invoice from KVK, even after a reminder and a summons? Then your access code is blocked. KVK will only unblock the access code after you have paid the invoice.
2. The access code is for a large company
Certain large companies can only apply for an access code via a special KVK department.
3. Error when applying for an access code
During the application process, does the notification ‘Technische storing’ (technical error) appear? Usually, one of the following 3 things is the matter:
In het Handelsregister is:
- the number of the residential address in the Business Register has more than 8 digits
- the suffix to the number of the residential address (for example a or bis) is longer than 4 characters
- the postal code exceeds 6 characters
Check that you have entered these details correctly. Do you keep having trouble? Contact KVK.
4. The application is for a company with a branch office abroad
When the application concerns a foreign branch office, sometimes applying for an access code does not work. There are several reasons for this. Contact KVK.
5. A branch office has closed
Every access code in the KVK system is linked to a specific branch office of an organisation. Has a branch office closed? Then we also close the access code linked to that branch office. And you cannot apply for a new access code for that branch office. Contact KVK.
Are you unable to order a product from the Business Register? If so, there may be maintenance taking place. This usually happens on working days between 21:00 and 08:00, or at weekends. We always post a notification on the website when this is the case.
Is there no notification on the website? Please contact the service centre.
Did you deposit too much credit? Request a refund by filling out the refund form (in Dutch).
How you change the invoice address depends on how you receive your invoices.
Invoices by post
Your invoice address is always the registered office or postal address of your business or organisation, as shown in the Business Register. We usually change the invoice address automatically if you notify us that the address of your business or organisation has changed. You can do this via My KVK or via Report a change.
Has the invoice address not been updated by us? Fill in the enquiry form on our website: 'stel een vraag online' (ask a question online, in Dutch). Select ‘Bestellingen en facturen’ (Orders and invoices). Enter the new and old billing address.
Digital invoices
Do you receive your invoices digitally and has your email address changed? From the email you received with your invoice, go to the payment portal. Under contact details, you can change the email address. You will receive a confirmation of this on your old email address.
Use 'stel een vraag online' (ask a question online, in Dutch) to request a copy of an invoice, quoting the invoice number and entering your business details. A pdf copy of the invoice will be sent to the email address you have specified.
Do you already receive the invoices by email? Then you can use the 'go to payment portal' button to view the outstanding invoices directly. Please note that this contains the invoices from 31 May 2025 and after.
If you pay for your order directly with iDEAL or by credit card, it is anonymous and we cannot send you a copy of the invoice. You can use the bank or credit card statement as proof of payment. The product is exempt from (Belastingdienst, in Dutch).
