Registering a church organisation (congregation)
- 7 Jul 2023
- Edited 15 May 2023
- 2 min
To register a church organisation, follow these steps.
Would you like to register an independent body of a church organisation (a member of Interkerkelijk Contact in (CIO, in Dutch)) in the Business Register? Or change the details of any such independent body? Please contact the church organisation in question.
1. Download and fill in the form
Download Form 27 (in Dutch): ‘church organisation registration form’. The form states who is authorised to sign the form. Please consider the following:
Directors and authorised representatives
Directors and authorised representatives are not registered in the Business Register, even if the church organisation runs a business. For a detailed explanation, please refer to the Explanatory to the Business Register Decree. The church organisation’s record in the Business Register may not contain any details that can be traced back to a natural person. For example, in order to prevent discrimination on the basis of religion.
The organisation’s phone number may not be the private phone number of a member of the congregation, as this would be personally identifiable information.
2. Collect supporting documents
- The church statute, signed by at least 2 directors. If the church has no statute, bring a written statement from several members of the congregation to demonstrate the existence of a congregation. This statement must be signed by at least 2 members of the congregation and specify the name of the congregation and its objective.
- Minutes of the board meeting or letters of appointment showing that the person signing the form is also a director. At least 2 directors must sign the minutes.
- A copy of the lease, purchase, or rental agreement, which is signed by 2 parties. Or a declaration of consent for the visiting address. A statement of consent must also be accompanied by a copy of a valid ID belonging to the owner of the property. The visiting address of a church organisation may not be the private address of one of the members of the congregation. An address of an independent third party, such as an accountant or notary, is allowed.
If the congregation is required to be registered in the Business Register and it is not part of a Dutch umbrella organisation (i.e. there is no higher level of aggregation), you must also register the congregation’s UBOs. Please complete form 34 (in Dutch) and bring it to the appointment along with the requested supporting documents.
4. Visit a branch of KVK to complete your registration
- Although no directors are registered, the signatory (director) must visit a branch of the Netherlands Chamber of Commerce KVK in person.
- You must make an appointment to visit KVK. During your visit, a KVK employee will check your ID and determine whether you meet the registration requirements. Make an appointment by clicking the ‘Make an appointment’ button below, and log in with DigiD.
- Complete and sign the form and bring it to the appointment along with a valid ID.
- Registration is free for church organisations.
How quickly KVK processes your change depends on how you communicate your change to us.
- If you notify us of a change correctly and completely by post, we will process it in the Business Register within 10 working days after receiving it.
- Have you submitted the change online? We process digital changes within 2 days.
If the information you provide is not complete, we will contact you.
After your change has been processed in the Business Register, you will receive official confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.
We cannot provide information about the status of the processing between the time of receipt and processing.
Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. The Business Register always shows the current situation.