Registering a Dutch BV

  • Edited 15 May 2023
  • 1 min

A civil-law notary sets up a BV for you. This legal structure is directly comparable to a private limited company in other countries. Usually, the civil-law notary registers all the necessary information for the BV with KVK. For example, for the KVK Business Register and the UBO register. This means you do not also have to visit KVK.

The process for the civil-law notary 

The civil-law notary first draws up a notarial deed for the BV containing the articles of association. This is official proof of establishment. Then the civil-law notary arranges the registration in the KVK Business Register and registers its UBOs. You can later view and change the data via My KVK. Do you want to set up the BV yourself? You can arrange this digitally (in Dutch). You will need a deed of incorporation drawn up by a notary. 

Confirmation of registration 

After registering in the Business Register, you will receive a letter by post with your KVK number. We will also send you an invoice for the registration fee. These will be sent to the BV's postal address. You can also order an extract from the Business Register. You use this as proof of registration. 

KVK will notify the Netherlands Tax Administration 

You will receive a notification from the Tax Administration (Belastingdienst) by post within 2  weeks. If required, they also send you a VAT identification number (VAT ID) and a VAT tax number (omzetbelastingnummer). 

Apply for eHerkenning 

You file the tax return for the BV via Mijn Belastingdienst Zakelijk. To use this, you need to log in with eHerkenning. There is a fee to apply for an eHerkenning account. 

FAQ

How quickly we process your change depends on how you communicate your change to us. We process a change you make online faster than a change by post. Check the current processing times on our website. Follow the progress of your online change in My KVK.

The change is not correct

If the information you provide is not correct, we will contact you.

Changes for a date in the future

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future. 

Confirmation

After your change has been processed in the Business Register and/or UBO register, you will receive confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.