Registering a director, supervisory board member, sole shareholder, or liquidator of a legal entity
- Edited 17 January 2025
- 1 min
How to register a director, supervisory board member, sole shareholder, liquidator, etc. of a private limited company (BV), limited partnership (NV), cooperative (coöperatie), mutual society (Onderlinge Waarborgmaatschappij), SE, SCE, or foundation (stichting) or association (vereniging) with a business. And how to register an authorised representative for one of these legal forms.
1. Download the forms
Form 11: Officer registration form for legal entity
Form 19: (this is only needed for alimited partnership [NV]]): Registration form for shareholders of partly-paid shares
Form 13: Authorised representative registration form
2. Post the forms or visit KVK?
Send forms to KVK
- Commissioners or sole shareholders do not need to visit KVK in person. If the officer you wish to register is a legal entity (for instance a BV or NV, you need not visit in person either. In this case, you can simply send in a form. The form states who is authorised to sign the form and which supporting documents you may need to enclose. If a shareholder or commissioner was not registered by the notary, a certified deed of share transfer must always be submitted when registering a new or existing sole shareholder.
- Send the form, with a copy of a valid ID of the person who signed the form, to one of the KVK’s mailing addresses.
Visit the Netherlands Chamber of Commerce KVK
- Directors and authorised representatives must visit KVK in person to register. Liquidators need only visit in person if they were not registered as a director for the legal entity in question.
3. Make an appointment at KVK to complete your registration
- You can make an appointment at any KVK office.
- Plan your appointment well in advance. here may be waiting times at busy KVK offices
- Bring valid proof of identity and the necessary forms and supporting documents. After making your appointment, you will receive an e-mail with an overview of what you need to bring.
- Log in with DigiD to make an appointment
FAQs
How quickly we process your change or deregistration depends on how you communicate it to us. We process a change or deregistration you make online faster than by post. Check the current processing times on our website. Follow the progress of your online change or deregistration in My KVK.
The change or deregistration is not correct
If the information you provide is not correct, we will contact you.
Changes or deregistration for a date in the future
Are you submitting a change or deregistration for a future date? Then you will only see it in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future.
Confirmation
After your change or deregistration has been processed in the Business Register and/or UBO register, you will receive confirmation by letter, or digitally via your Message account. Are you submitting the change or deregistration online? Then you will also receive confirmation by email.
You will find all frequently asked questions about making an appointment in Help and Contact.
Follow the form. It takes you through all the questions you need to answer, one by one. That makes it easy to fill it in. Are you not confident? Or are you having difficulty because you do not speak Dutch? Ask someone you know who does understand Dutch to help you.
Is your question not included? More frequently asked questions can be found on our Help and contact page. It also states how you can contact us.