Reporting a board change for a stichting, vereniging, or VvE

  • Edited 2 September 2025
  • 2 min

Find out how to register a new official, deregister an official, or change the details of an official.

Important to know when reporting a change in the board

  • Report changes within 1 week.
  • Only an official who is already registered with the KVK may register new board members.
  • There is a difference between reporting a change in the board of a stichting (foundation), vereniging (association) or VvE (owners' association) with and without a business.

How do I report a board change? 

You can report a change via My KVK, online, or using KVK Business Register forms.

Do you have a vereniging, stichting, or owners’ association (VvE) that is not a business and/or does not engage in commercial activities? Then report your changes online (in Dutch).

In one session online, you can: 

  • register up to 5 new officials. 

  • deregister up to 10 current officials. 

  • change the details of up to 10 officials. 

Follow the steps and upload files when prompted. 

Online signature

You have to sign all board changes you wish to submit with DigiD. If using a PDF form, all signatures must be handwritten.

Deregistering an official

If you are deregistering an official, the official leaving the business or another official who is still registered must sign the form for approval. 

If you are the official leaving the business and someone else will be taking your seat, sign up the new official before deregistering yourself. After you are deregistered as an official, you will no longer be able to approve the registration of the new official. 

Registering an official

When you register one or more new official online, each new official will receive an email from KVK with a link to a form for the new official to sign for approval. After all new officials have signed, a registered official will also receive an email with a link. After they sign too, the change will be submitted to KVK.

Vereniging, stichting, or VvE with commercial activities

Does your stichting, vereniging, or owners’ association engage in commercial activities or is it a business? Report the changes online (in Dutch). After that, each new officer must visit a KVK office in person to identify themselves.

Note: Change of address 

If the address of your stichting, vereniging, or owners’ association is the same as the address of a departing official, you must submit a change of address (procedure is in Dutch) for the organisation. At the same time, you can check whether all other contact details are still up to date.

Check consequences for your UBOs

First register new officials as board members and only then as UBOs.

Is an official leaving? First deregister them as a UBO and then as an official.

If your stichting or vereniging has UBOs listed in the UBO register, you have to make sure that their records stay up to date. You can use the online UBO report to check whether your new official is a UBO, as well as to submit changes to the UBO register or deregister UBOs if necessary. 

It is not possible to register UBOs for owners’ assocations and for verenigingen with limited legal capacity. 

Impact on (financial) institutions 

Changing officials may affect the municipal permits, financing, insurance, pension fund, or bank account of your stichting or vereniging. The website of the (financial) institution in question will inform you what to do if you decide on a board change. 

Want to know more about registering or deregistering (managing) directors of a VvE, association or foundation?

> How to register and deregister directors for a owners' association

> How to register and deregister directors for an association

> How to register and deregister directors for a foundation

No board

If your association, foundation or homeowners' association does not have a board, read what you need to do for each legal structure.

Frequently asked questions

Organise a members' meeting. At this meeting, appoint the board. Then register the new board via a form you download from our website. Only a legally appointed director (according to the articles of association) or a Dutch civil law notary may register this statement.

The new board member handles the registration

If the new board member handles their own registration for this role, they must provide proof that it is a legally valid appointment. This can be a signed declaration from the members' meeting.

Rules for appointing the board

It is important that the membership records are correct and that the invitation to the membership meeting and appointment are done according to the rules. You can find these rules in the association's articles of association. Is it an informal association and are there no articles of association? Then comply with the association’s house rules.

Registration at KVK

To register a new board member, we require the following documents:

Send the signed and completed forms together with the above documents to the KVK postal address.

Please note: does the association have a registered business and are the new members natural persons? Then the new board members(s) must identify themselves in person at a KVK office. Make an appointment to do so.

Change of visiting address, postal address, or contact details

Does the visiting address, postal address, telephone number, or email address of the association also change? Use Form 14 Change business/branch details.  Send the signed and completed forms together with the above documents to the KVK postal address.

UBO register

An association with full legal capacity or an association with limited legal capacity with a registered business are obliged to register UBOs in the UBO register. You can use the step-by-step plan on our website to determine who the association’s UBOs are.

Are there still board members, but are they no longer available?

In that case, organise a members' meeting. The articles of association state how you can dismiss a board member. You can then appoint a new board.