Reporting a board change for a stichting, vereniging, or VvE

Important to know when reporting a change in the board

• Report changes within 1 week.
• Only an official who is already registered with the KVK may register new board members.
• There is a difference between reporting a change in the board of a stichting (foundation), vereniging (association) or VvE (owners' association) with and without a business.

How do I report a board change? 

You can report a change via My KVK, online, or using KVK Business Register forms.

Do you have a vereniging, stichting, or owners’ association that is not a business and/or does not engage in commercial activities? Then report your changes online (in Dutch).

In one session online, you can: 

• register up to 5 new officials. 

• deregister up to 10 current officials. 

• change the details of up to 10 officials. 

Follow the steps and upload files when prompted. 

Online signature

You have to sign all board changes you wish to submit with DigiD. If using a PDF form, all signatures must be handwritten.

Deregistering an official

If you are deregistering an official, the official leaving the business or another official who is still registered must sign the form for approval. 

If you are the official leaving the business and someone else will be taking your seat, sign up the new official before deregistering yourself. After you are deregistered as an official, you will no longer be able to approve the registration of the new official. 

Registering an official

When you register one or more new official online, each new official will receive an email from KVK with a link to a form for the new official to sign for approval. After all new officials have signed, a registered official will also receive an email with a link. After they sign too, the change will be submitted to KVK.

Vereniging, stichting, or VvE with commercial activities

Does your stichting, vereniging, or owners’ association engage in commercial activities or is it a business? Report the changes online (in Dutch). After that, each new officer must visit a KVK office in person to identify themselves.

Note: Change of address 

If the address of your stichting, vereniging, or owners’ association is the same as the address of a departing official, you must submit a change of address (procedure is in Dutch) for the organisation. At the same time, you can check whether all other contact details are still up to date.

Check consequences for your UBOs

First register new officials as board members and only then as UBOs.

Is an official leaving? First deregister them as a UBO and then as an official.

If your stichting or vereniging has UBOs listed in the UBO register, you have to make sure that their records stay up to date. You can use the online UBO report to check whether your new official is a UBO, as well as to submit changes to the UBO register or deregister UBOs if necessary. 

It is not possible to register UBOs for owners’ assocations and for verenigingen with limited legal capacity. 

Impact on (financial) institutions 

Changing officials may affect the municipal permits, financing, insurance, pension fund, or bank account of your stichting or vereniging. The website of the (financial) institution in question will inform you what to do if you decide on a board change.