KVK forms for registration and reporting changes
- 31 October 2017
- Edited 11 December 2023
- 4 min
Registering a business or reporting changes can be done online in most cases (in Dutch). Click on the buttons below to start the online process. Otherwise, you can download the relevant form and send it by post. Most KVK forms are also available in English. You can find links to all KVK forms on this page.
A few basics
- You can fill in a PDF form on your computer, but you cannot send it digitally.
- When you fill in an English form, the attached Dutch version is automatically filled in.
- After filling in the form on-screen, you must print it - including the attached Dutch form.
- Remember to also sign the Dutch version of the form.
- Please note that if you fill out free text fields, like for your business activities, you must provide a Dutch translation.Â
- The form states whether you can send it by post or must bring it in person.Â
- If you have to deliver the form in person, you need to make an appointment.Â
- If you send a form by post, you must always enclose a copy of a valid identification document of the person signing the form.
Forms to register a company or legal entity
- 1: Eenmanszaak (sole proprietorship)
- 2: vof or cv (general or limited partnership)
- 2a: Maatschap (professional partnership)
- 3: BV or NV (private or public limited company)
- 4: Coöperatie or onderlinge waarborgmaatschappij (cooperative or mutual insurance society)
- 5: Stichting or vereniging (foundation or association)
- 6: Non-resident legal entity company
- 7: BV in oprichting (private limited company under incorporation)
- 8: Company of a legal entity
- 9: Company branch (with commercial activities)
- 9a: Branch (without commercial activities) of a legal entity
- 20: European Economic Interest Group (EESV)
- 23: European Company (SE)
- 24: European Cooperative Society (SCE)
- 25: Legal entities under public law
- 27: Religious organisation (in Dutch only)
- 28: Other Legal entities under private law
- 18: Additional information
Forms to register an official or representative
- 10: Partner (vennoot)
- 10a: Partner (maat)
- 11: Official of a legal entity
- 12: Other officials
- 13: Authorised representative business agent
- 19: Holders of partly paid shares
- 21: Director for a European Economic Interest Group
- 22: Executive staff member of a foundation or association without a company
- 26: Official of a legal entity under public law
- 29: Officials of other legal entities under private law
- 18: Additional information
Forms to report a change in a company's or official's details
- 14: Business/branch details
- 15: Details of a partnership/legal entity
- 16: An official’s details
- 17a: Dissolution of a legal entity or 17a: Dissolution of a partnership or shipping company
- Attachment to form 17a in English:Â Factsheet: dissolution of a legal entity
- 17b: Termination of a legal entity
- Fast-track liquidation form
- 18: Additional information
UBO registration forms
Use the forms below to register your organisation's UBOs. Please note: at this time, you cannot use the English forms for the actual registration. You can only use them to understand what is asked of you on the Dutch form. You need to fill in the Dutch form to register your UBOs.Â
For a bv, nv, SE, or SCE
30: UBO registration for a bv, nv, SE, or SCE
Preparation for UBO registration for a new bv, NV, SE, or SCE (in Dutch)
For a foundation
31: UBO registration for a foundation
Preparation for UBO registration for a new foundation (in Dutch)
For a cv, vof, professional partnership, EESV, or shipping company
32: UBO registration for a cv, vof, professional partnership, EESV, or shipping company
UBO document (in Dutch)
For an association, cooperative, or mutual insurance society
33: UBO registration for an association, cooperative, or mutual insurance society
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Frequently asked questions
The instructions on the form will tell you whether you should post it to us or visit us in person. Complete the form digitally, then print it, sign it, and send it to us.
You can notify us of many changes digitally. If you have to visit us in person, bring the form with you. You can only visit us by appointment. Book your appointment at an office of your choice.
Our offices are usually quite busy. So book an appointment to register your company in plenty of time. Bear in mind that you may have to wait more than a week for an appointment.
How quickly we process your change depends on how you communicate your change to us.
- Are you submitting the change online? We process digital changes within 2 days.
- Are you submitting the change by post? We will process it within 10 working days after receiving it.
If the information you provide is not complete, we will contact you.
After your change has been processed in the Business Register, you will receive official confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.
We cannot provide information about the status of the processing between the time of receipt and processing.
Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. The Business Register always shows the current situation.
You do not need to register separately with the Netherlands Tax Administration. You submit information when preparing your registration, which the KVK forwards in digital form to the Tax Administration. You will receive a letter of confirmation for your registration with the Tax Administration. After around 10 working days, you will receive a notification from the Tax Administration.
