Download: Form 20 Registration European Economic Interest Grouping (EEIG)

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

Is this not the form you need? Find the right one on this overview page for KVK forms.

What is this form for?

A European Economic Interest Grouping (EEIG) based in the Netherlands must be registered in the KVK Business Register. Use form 20 to:

• register a new EEIG
• report that you are taking over an existing company or branch and continuing it as an EEIG

Help with filling in

Address

The following rules apply to addresses entered on form 20:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer (in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If your residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality.

If the address in the BAG or BRP is not correct, KVK cannot enter the EEIG’s registration in the Business Register. Only send form 20 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send the documents by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Does a director or authorised representative sign this form?

Then the director or authorised representative must make an appointment to visit a KVK office. Is a director signing for a legal entity that is a director or authorised representative of the EEIG? Then give the documents to a director or authorised representative who has to visit KVK to register as a director with form 21 or authorised representative with form 13. Are all directors and authorised representatives legal entities? Then you can send the documents to KVK by post.

Does a director live abroad?

Then there are 3 possibilities:

1. The director visits KVK.
2. The director gives all documents to a director who does have to visit KVK or authorised representative who has to visit KVK to register with form 21.
3. If no director or authorised representative has to visit KVK, you can send the documents by post.

How to make an appointment?

Make an appointment online. If more than one director or authorised representative needs to visit KVK, make an appointment together.

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to bring or send?

Check which documents you need to send or bring to KVK. The questions below will help you with this.

What documents does a person who is a director always need?

• A copy of a valid identity document of all people who have signed Form 20. The photograph should be made unrecognisable. People present at the appointment must bring a valid ID.
• Form 20
• Form 21 to register a person as a director
• Form 32 to register the director as an ultimate beneficial owner (UBO)

What documents does KVK need from a partnership or legal entity that is a director of the EEIG?

• A copy of a valid identity document of the director who signed Form 20 for the partnership or legal entity.
• Form 20 for registering the EEIG.
• Form 21 for registering the partnership or legal entity as a director.

Does the European Economic Interest Grouping have articles of association?

If so, KVK needs a copy of the articles of association authenticated by a civil-law notary. Has the EEIG been set up without a notarial deed? Then KVK needs a copy of the articles of association signed by all (managing) directors. This must be an original document, not a copy or scan.

Does the EEIG not use a director's home address as its visiting or postal address?

KVK needs a document that proves that the EEIG has permission to use the visiting or postal address entered on the form.

Is the director a partnership or legal entity from abroad?

If so, KVK also requires legalised proof of registration of the partnership or legal entity. For example, an extract from a foreign Chamber of Commerce. That extract must list the directors.

What should a director living abroad bring or send?

A director must bring a valid ID and a legalised proof of residential address abroad to the appointment. If the foreign director does not come to the appointment, KVK requires a legalised copy of a valid ID and a legalised proof of the residential address.

What is proof of a foreign residential address?

Proof of a foreign residential address abroad can be an original extract from the municipality's foreign population register. Or a legalised copy. A legalised copy from an official agency or bank showing the residential address can also be proof.

What is a legalised copy of a document?

A copy of a document is legalised by a stamp from, for example, a civil-law notary, consulate, embassy, or municipality.

What are the requirements for a foreign document?

The proof must not be older than 1 month. The document must be in Dutch, English, German, or French. If this is not the case, you must have the document translated. KVK will then need the translation and the original document.

Is a director an ultimate beneficial owner (UBO)?

If so, report this with a different form. You must report UBOs to KVK. If you do not declare UBOs, KVK cannot register the official. If you report a UBO for an official of a legal entity that is listed in the Business Register, you can do so online.

Does the EEIG have branch offices in the Netherlands?

If so, register each branch with commercial activities using form 9 and each branch without commercial activities with form 9a.

Do you want to register an authorised representative or authorised commercial agent for the EEIG in the Business Register?

Register that authorised representative (someone who may sign and act on behalf of the company) or authorised commercial agent using form 13.

Has the EEIG taken over a business or branch office?

Then the former owner of the business or branch must report this to KVK. For an eenmanszaak (sole proprietorship) or branch office, you can do this using form 14. For a VOF (general partnership), CV (limited partnership), or maatschap (professional partnership), use form 17. For a legal entity, use form 17a. KVK requires the original form, not a copy or scan.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account.