Download: Form 24 Registration European Cooperative Society (SCE)

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

What is this form for?

A civil-law notary usually registers a European Cooperative Society (SCE) with its registered office in the Netherlands in the Business Register. Do you want to do this yourself? Then ask for advice.

You can use form 24 to:

• Register a new SCE with its registered office in the Netherlands.
• Report that you are taking over an existing company or establishment and continuing it as an SCE with its registered office in the Netherlands.

Help with filling in

Address

The following rules apply to addresses entered on form 24:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer (in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If your residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality. 

If the address in the BAG or BRP is not correct, KVK cannot enter the SCE’s registration in the Business Register. Only send form 24 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send the form by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Does a director sign this form?

The person who signs form 24 must make an appointment to visit KVK. Ask for advice from a specialist.

Does the director who signs this form live abroad?

Then there are 3 possibilities:

• The director visits KVK.
• The director gives all documents to a director who does have to visit KVK or authorised representative who has to visit KVK to register with form 11.
• If no director or authorised representative has to visit KVK, you can send the documents by post.

How to make an appointment

Make an appointment online. If more than one director must visit KVK, make an appointment together.

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to bring or send?

Check which documents you need to send or bring to KVK. The questions below will help you with this.

What must the person signing Form 24 bring to the appointment?

• Valid proof of identity. Are you sending the documents to KVK or giving them to someone else to bring to KVK? If so, include a copy of your proof of identity. Make sure the photo is unrecognisable.
• Form 24 for registering the SCE.
• Form 11 for registering the (managing) director.
• The articles of association of the SCE, authenticated by a civil-law notary.
• A bank or auditor's statement.
• An agreement with the arrangements concerning the involvement of employees as set out in Article 4 of EU Directive 2001/86/EC. Or a decision on this matter as set out in Article 3 of that Directive. Or a statement that the period for negotiations has expired without an agreement having been concluded as set out in Article 5 of that Directive.

Are you registering an SCE after a relocation of the registered office?

Then bring proof that the registered office has been relocated in accordance with the rules. Also bring proof that the SCE may be registered in the Netherlands.

Are you registering an SCE after a merger?

Then bring proof that the merger has been carried out in accordance with the rules.

Are you registering a holding SCE?

Then bring proof that the conditions of Articles 32 and 33 of Regulation No 2157/2001 have been met.

Has the issued capital not been paid out in full?

Then you must report the shareholders of the partly-paid shares to KVK using form 19 

Do you need more space to describe the different types of shares in the SCE?

If so, please use form 18.

Do you want to register directors or supervisory directors for the SCE?

Register directors and supervisory directors using form 11.

Is a director an ultimate beneficial owner (UBO)?

If so, report this using form 30. You must report all UBOs to KVK. If you do not report all UBOs, KVK cannot register the SCE.

Has the SCE taken over a business or establishment?

Then the former owner of the business or branch must report this to KVK. For an eenmanszaak (sole proprietorship) or establishment, you can do this using form 14. For a VOF (general partnership), CV (limited partnership), or maatschap (professional partnership), use form 17. For a legal entity, use form 17a. KVK requires the original form, not a copy or scan.

Does the SCE have more than I establishment in the Netherlands?

Then register each establishment separately using form 9.

Do you want to register an authorised representative or authorised commercial agent for the SCE?

Register that authorised representative or authorised commercial agent using form 13.

Does the SCE not use the home address of a director as its visiting or postal address?

If so, KVK requires proof showing that the SCE is allowed to use the specified visiting or postal address.

Is a director a partnership or legal entity from abroad?

If so, KVK also requires legalised proof of registration of the partnership or legal entity. For example, an extract from a foreign Chamber of Commerce. That extract must list the directors.

What should a director living abroad bring or send?

A director must bring a valid ID and a legalised proof of residential address abroad to the appointment. If the foreign director does not come to the appointment, KVK requires a legalised copy of a valid ID and a legalised proof of the residential address.

What is proof of a foreign residential address?

Proof of a foreign residential address abroad can be an original extract from the municipality's foreign population register. Or a legalised copy. A legalised copy from an official agency or bank showing the residential address can also be proof.

What is a legalised copy of a document?

A copy of a document is legalised by a stamp from, for example, a civil-law notary, consulate, embassy, or municipality.

What are the requirements for a foreign document?

The proof must not be older than 1 month. The document must be in Dutch, English, German, or French. If this is not the case, you must have the document translated. KVK will then need the translation and the original document.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You musto have a KVK number to apply for a Message Box account.