Filing financial statements yourself

  • Edited 9 December 2025
  • 1 min

File your financial statements digitally with KVK. This is called Zelf Deponeren Jaarrekening portal.

File your financial statement

What is the Zelf Deponeren Jaarrekening portal?

This is an online portal where the micro and small business classes can prepare and file their financial statements with KVK. For the medium and large business classes, you can upload financial statements to KVK that have been adopted.

How does it work?

You can file your financial statements yourself in several ways:

  • Log in with email address and password. You must be authorised to file. Medium-sized and large organisations can only file by logging in with email address and password. 
  • Log in with an eHerkenning token with at least security level 2 (EH2).
  • Log in with an access code that is linked to the legal entity for which you are filing financial statements.

You can find more details in the Filing Financial Statements Yourself instructions (PDF).

Zelf Deponeren Jaarrekening for intermediaries

You can use the Zelf Deponeren Jaarrekening portal if you are an intermediary and file one or more financial statements each year. You file using email address and password or using eHerkenning. You always need authorisation from your client. If you file financial statements for several BVs (private limited companies), it is also possible to link these to a single eHerkenning token (EID token). Your clients authorise you in writing or using their own eHerkenning token. If you submit large numbers of financial statements each year, filing will be easier and more efficient for you with financial software (SBR).

Personal information when filing

KVK requests the organisation responsible for filing to be cautious in including (special) personal information in the financial statements. This is because the financial statements can be viewed by anyone. Examples include a handwritten signature or photos of directors, employees, or customers. More information: What is personal data?

What happens after filing with the portal?

  • You receive immediate confirmation by email with a PDF copy of your financial statements.
  • Your financial statements are immediately visible, retrievable, and verifiable in the Business Register.
  • Your financial statements will be available in a standardised universal format (XBRL). This only applies to the micro and small business classes if you prepare the financial statements yourself in the portal.

Check whether your filed financial statements have been received

Want to know whether your financial statements have been received by KVK? You can easily check yourself whether the filing has been processed.

 

Frequently asked questions

  • Log in to the Zelf Deponeren Jaarrekening portal. Request the authorisation. Repeat these steps for all businesses for which you want to file financial statements.
  • Once authorisation for a business has been requested, the financial administration of that business will receive a letter. They must then approve or reject the request.
  • You will know that the request has been approved if you see the option 'File financial statements' after logging in.

Applying for authorisation to file using an email address and password account is free of charge. Are you filing using eHerkenning? Then you can arrange authorisation via an eHerkenning provider. This often involves a fee.

Choose one of the following options:

Log in with an email address and password

  • Make an account and add the businesses to it. 
  • Then request authorisation to file financial statements.
  • Log out after filing financial statements.
  • Log in again and choose the next business.

Log in with eHerkenning

Within eHerkenning, you can apply for authorisations to file financial statements of multiple BVs.

Log in using your access code and password

You need an access code and password for each BV if you use this login method.

Do you want to retract your own authorisation? Then choose the business via the Zelf Deponeren Jaarrekening online tool and click ‘Remove authorisation’ ('Verwijder machtiging').

You can connect several BVs to one 'eHerkenningsmiddel' using eHerkenning. If you are an intermediary, your client can authorise you in writing or via their own eHerkenning. 

You can correct adopted financial statements in the following way: go to the Zelf Deponeren Jaarrekening (ZDJ) portal, and in the financial statements you want to adjust, click on the icon with the pen.

To file corrected financial statements, take the following steps:

  • Go to the ZDJ portal dashboard.
  • Go to the financial statements you want to correct.
  • At Status van aanlevering, click on the copy icon, the financial statements will appear under Te verzenden jaarrekening.
  • Click on the pen icon to edit the financial statements. The statements will now open.
  • Go to the Informatie over de rapportage page.
  • Under Heraanlevering van het document op basis van inhoudelijk en onoverkomelijke onjuistheden, enter Ja (this is optional).
  • Correct the report and press Voltooi.
  • The financial statements are now again visible under Te verzenden jaarrekening.
  • Micro/small class businesses can now submit the annual accounts.
  • For business class medium, you must send the corrected financial statements to the auditor. Then upload the 3 files (financial statements, audit report and the auditor's signature).

Disclosure of data

Are you filing corrected annual accounts? Then you will see both financial statements online. We cannot remove the first filed annual accounts because of data disclosure.

 

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