Registering a public legal entity

  • Edited 30 June 2025
  • 1 min

How to register a public legal entity such as a municipality, independent governing body, or university. Public legal entities that engage in commercial activities have to be registered.

1. Download the form

Form 25: ‘registering a public legal entity’
Form 8: ‘legal entity business registration form’

2. Fill in the form and send it to KVK

  • The form states who is authorised to sign the form and which supporting documents you may need to enclose. The form also states whether you have to fill in any other forms.
  • Send the form, with a copy of the signatory’s valid ID, to one of the Netherlands Chamber of Commerce KVK postal addresses.
  • You do not need to visit KVK in person.

3. Next steps

  • Check how long it KVK takes to process your registration. You will not receive any updates in between.
  • Is your start date in the future? Then registration takes place one week before the start of your business.
  • You will receive confirmation of registration and an invoice for the one-off registration fee by post.
  • After registration, you can request a certified extract from the Business Register. You can use this as proof of registration. Some banks and wholesalers ask for an extract.

Frequently asked questions

How quickly we process your change depends on how you communicate your change to us. We process a change you make online faster than a change by post. Check the current processing times on our website. Follow the progress of your online change in My KVK.

The change is not correct

If the information you provide is not correct, we will contact you.

Changes for a date in the future

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future. 

Confirmation

After your change has been processed in the Business Register and/or UBO register, you will receive confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.