Registering an official for other legal forms

  • Edited 15 May 2023
  • 1 min

How to register a new official or authorised representative for a European Economic Interest Group (EEIG) or other private legal entities, such as a ‘gilde’ (guild) or ‘rederij’ (shipping company).

1. Download the form

For the EESV

Form 20: ‘Registration form for a European Economic Interest Group’

Form 21: ‘Registration form for a director of a European Economic Interest Group’

Form 13: ‘Registration form for an authorised representative '

For other private legal entities

Form 29: 'Registration form for officials for other private legal entities’

Form 13: ‘Registration form for an authorised representative'

2. Complete the form and send it to KVK

  • The form states who is authorised to sign the form and which supporting documents you may need to enclose.
  • Send the form, with a copy of a valid ID belonging to the signatory, to one of KVK’s mailing addresses.
  • You do not need to schedule an appointment with KVK.

Frequently asked questions

How quickly we process your change depends on how you communicate your change to us. We process a change you make online faster than a change by post. Check the current processing times on our website.

If the information you provide is not correct, we will contact you.

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future. 

We cannot provide information about the status between the time of receipt and processing.

After your change has been processed in the Business Register and/or UBO register, you will receive official confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.

You can see the details of all organisations you are currently registered with via My KVK. You also see the UBOs of an organisation for which you are allowed to file a report. And you can see your own UBO details if you yourself are listed as a UBO in the UBO register.