Download: Form 3 Registration Private/public limited company (BV/NV)

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK.

What is this form for?

Use form 3 to:

• register a new BV or NV.
• report that you ate taking over an existing business or branch office and continuing it as a BV or NV. 

Help with filling in

Address

The following rules apply to addresses entered on form 3: 

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG)
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer (in Dutch) to check whether the address in the BAG is correct. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) (in Dutch) of the Dutch municipalities. If your residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality.

If the address in the BAG or BRP is wrong, KVK cannot register the BV or NV in the Business Register. Do not send form 3 to KVK until the data in the BAG and BRP are correct.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send form 3 by post. The following questions will help you settle this.

Has a civil-law notary signed this form?
If the civil-law notary signs and sends the documents to KVK, you do not need to do anything. 

Does a director sign form 3? 
Is this director a person? If so, they must make an appointment to visit a KVK office. Is a director signing for a legal entity that is a director of the BV or NV? Then give the documents to a director who has to visit KVK to register as a director using form 11. Are all the directors legal entities? Then you can send the documents to KVK.

Does a person who lives abroad have to visit a KVK office?  
There are 3 options: 

1. The director visits KVK.
2. The director gives the documents to a director who has to visit KVK to register as a director using form 11.
3. If no director has to visit KVK, you can send the documents by post. 

How do you make an appointment?
Make an appointment at kvk.nl/en/appointment. You can combine this visit with those of other directors of the BV or NV who have to make an appointment to visit KVK and make a joint appointment.

What is the postal address?
View our postal addresses.

Which documents do you need to bring or send?

Check which documents you need to bring or send to KVK. The questions below will help you with this.

What must a person always bring to the appointment? 

• Valid proof of identity. 
• Form 3 to register the BV or NV.
• Form 11 to register the person as a director.
• Form 30 to register the director as a UBO (ultimate beneficial owner).

Which documents does KVK always require from a legal entity that is a director of the BV or NV? 

• A copy of a valid proof of identity of the director who signs form 3 on behalf of the legal entity. 
• Form 3 to register the BV or NV.
• Form 11 to register the legal entity as a director.

Are you registering a BV? 
Then KVK needs a copy of the articles of association, certified by the civil-law notary.  

Are you registering an NV? 
Then KVK needs a copy of the articles of association, certified by the civil-law notary, plus a statement from the bank or accountant.

Does the BV or NV not use a director's home address as its visiting or postal address? 
KVK needs a document that proves that the BV or NV has permission to use the visiting or postal address entered on the form. 

Is one of the directors a foreign legal entity?  
In that case, KVK also needs proof of registration of the legal entity. For example, an extract from a foreign chamber of commerce. This extract must list the foreign legal entity's directors. 

What must a (managing) director who lives abroad bring with them, provide or send?
A (managing) director must bring valid proof of identity and legalised proof of their residential address abroad to the appointment. If the foreign (managing) director does not make an appointment, KVK will require a legalised copy of valid proof of identity and legalised proof of their residential address.

What is accepted as proof of a foreign residential address?
Proof of a residential address abroad can be an original extract from the foreign population register of the municipality. Or a certified copy of such an extract. A certified copy from an official authority or a bank stating the residential address can also serve as proof.

What is a certified copy of a document?
A copy of a document is certified by a stamp from, for example, a civil-law notary, consulate, embassy, or municipality.

What requirements must a document from abroad meet?
The proof must not be older than one month. The document must be written in Dutch, English, German, or French. If it is not in one of those languages, you must have the document translated. KVK will then need the translation and the original document.

Does the BV or NV have branch offices?
If so, register each branch using form 9.

Do you want to register an authorised representative or authorised commercial agent for the BV or NV in the Business Register?
Register that authorised representative (someone who may sign and act on behalf of the company) or authorised commercial agent using form 13.

Do you want to register (managing) directors, supervisory directors, or a sole shareholder?
If you are registering a BV or NV, you must also register (managing) directors, a sole shareholder, or supervisory directors using form 11.

Has the BV or NV taken over a business or branch office?
Then the former owner of the business or branch must report this to KVK. For an eenmanszaak (sole proprietorship) or branch office, you can do this using form 14. For a VOF (general partnership), CV (limited partnership), or maatschap (professional partnership), use form 17. For a legal entity, use form 17A. KVK requires the original form.

Is a (managing) director an ultimate beneficial owner (UBO)? 
If so, report this using form 30. It is mandatory to report UBOs to KVK. If you do not register any UBOs, KVK cannot register the BV or NV. If you want to register a UBO for a BV or NV that is already listed in the Business Register, you can do so online.

Is the issued capital of the public limited company not fully paid up?
Then you must register the shareholders of partly paid shares separately. Use form 19 for this.

Do you not have enough space on form 3 to write down all the information?
Use form 18 for the information that you cannot fit on form 3.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account. 

Need a different form?

Is this not the form you need after all? Find the right one on this overview page for KVK forms.