Export documents: current developments

Submit your proof for export documents on time

When you apply for export documents at KVK, you need to prove the origin of products. The proof is valid for a limited time. And you must renew it at least every 2 years. You submit new proof to KVK before 31 January 2026. Or send it along as an attachment to the application for a new export document. This way, you avoid delays in issuing your export document. Read how to submit proof of export documents to KVK.

PEM Revised Rules since 1 January 2026

Do you export to pan-Euro-Mediterranean countries? Since 1 January 2026, you use the revised rules of preferential origin of the PEM Regional Convention. You can find these rules of origin in the text of the agreement between the EU and the PEM countries. You can see which processing a product must have for it to be of preferential origin. Check that your product meets the right rules.

There are 3 countries for which the revised PEM rules do not yet apply. These are Algeria, Lebanon, and Syria. Do you export to any of these countries? If so, contact the Export Documents Department.

• Email: Exportdocumenten regio West
  Telephone: 088 585 18 87
• Email: Exportdocumenten regio Oost/Zuid
  Telephone: 088 585 18 89

New supplier’s declarations

Do you use preferential supplier’s declarations as proof of preferential origin for PEM countries? If so, ask your supplier for a new supplier’s declaration. Download the texts of these.

Have KVK check preferential origin

Are you not sure if your product is of preferential origin? You can have KVK check this  via a Genesis certification. You can do this for invoice declarations and preferential supplier’s declarations.

New overview of invoice declarations

With an invoice declaration, you pay lower import duties if you import goods from abroad. Or your foreign customer pays lower import duties if you export goods. The products on the invoice must be of preferential origin. For this, you put a standard text on your invoice. The exact text depends on the country you are importing from or exporting to. Download the KVK Invoice declarations, TE and REX sample texts.

Printing Certificate of Origin on blank paper

Since 31 March 2025, you can print a Certificate of Origin (CVO) on blank paper. You no longer need pre-printed coloured forms. Several businesses in the Netherlands are already working this way. Foreign organisations accept the forms without any problems.

How it works

You request your CVOs digitally from KVK. This is done in the same way as before. Once your request has been approved, you will receive a PDF file containing all the information from the CVO. The difference is that the standard layout of the CVO form is now also included in the PDF. The CVO is valid with the digital signature and the KVK issue number. You can check this on the ICC Verification platform. There is a QR code on the CVO that allows you to easily verify this.

Advantages

Printing on blank paper has the following advantages:

• You can forward the PDF file to customers, organisations, etc.
• Everyone can print the CVO themselves.
• There is no longer any need to scan the printed CVO.
• You do not need a separate printer or printer tray.
• It saves costs, because you do not use pre-printed CVOs.

First contact KV

Would you also like to print CVOs on blank paper? KVK will first adjust the settings for printing CVOs for you. Please contact the Export Documents department for this.

• Email: Exportdocumenten regio West
  Telephone: 088 585 18 87
• Email: Exportdocumenten regio Oost/Zuid
  Telephone: 088 585 18 89

Printing on blank paper only applies to CVOs. For EUR.1 and EUR-MED certificates, you must continue to use pre-printed forms.