Register, change or remove officials of a legal entity

If a director, partner, authorised representative, or other officer of your business or legal entity changes, you must notify KVK. You do this in My KVK or by filling in a form.

You can also submit your changed activities via the online change form (in Dutch). Or by downloading a PDF form in English:

Sign the changes at a KVK office

To sign the change, the new official usually has to visit KVK with a printout of the data entered online, and with a valid proof of identity.

In these cases, the new official does not need to visit KVK in person

The new official may sign the form online if they:

  • work for a vereniging (association) or stichting (foundation) without a company, or for a VvE
  • are a foreign official
  • are a legal entity (BV, NV, stichting, vereniging)
  • are a liquidator
  • are a sole shareholder
  • are a supervisory director

Please note: deregistering an official has consequences

It may, for example, have consequences for permits from the municipality, insurance policies, or the bank account of your business or organisation. Make sure you check this before deregistering the official with KVK.

Frequently asked questions

It is free to submit a change. Are you registering a new business, a continuation, an acquisition, a merger, or a demerger? And will you get a new KVK number? Then you must pay a registration fee.

New KVK extract

After the change is made, you can order a KVK Business Register Extract. There is a fee for this.

How quickly we process your change depends on how you communicate your change to us. We process a change you make online faster than a change by post. Check the current processing times on our website. Follow the progress of your online change in My KVK.

The change is not correct

If the information you provide is not correct, we will contact you.

Changes for a date in the future

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future. 

Confirmation

After your change has been processed in the Business Register and/or UBO register, you will receive confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.