Register, change or remove officials of a legal entity

If a director, partner, authorised representative, or other officer of your business or legal entity changes, you must notify KVK. You do this by filling in a form.

Download the forms in English

Does the new official have to visit KVK?

In most cases, the new official must visit KVK in person, bringing the completed form and a valid proof of identity. Only associations and foundations without commercial activities, and owners' associations can send the form by post.

You have to make an appointment to visit KVK. When you visit, a member of staff will check your proof of identity and whether you satisfy the conditions for registration. Make an appointment online.

Frequently asked questions

It is free to submit a change. For a registration of a new business or for a continuation, acquisition, merger, or demerger that involves a new entry in the Business Register with a new KVK number, you must pay a registration fee.

New KVK extract

After the change is made, you can order a KVK Business Register Extract. There is a fee for this.

How quickly we process your change depends on how you communicate your change to us.

  • Are you submitting the change online? We process digital changes within 2 days.
  • Are you submitting the change by post? We will process it within 10 working days after receiving it.

If the information you provide is not complete, we will contact you.

After your change has been processed in the Business Register, you will receive official confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.

We cannot provide information about the status of the processing between the time of receipt and processing.

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. The Business Register always shows the current situation.