Register, change, or remove officials

  • 9 October 2016
  • Edited 20 April 2026
  • 2 min

If a director, partner, authorised representative, or another official from your business or organisation changes, you must notify KVK.

You can deregister an official or change an officials details online via My KVK. You log in with DigiD.

You can register officials via kvk.nl/en/report-a-change/. During the registration process, you will be informed whether the new official needs to provide proof of identity at a KVK office, and which documents you will need.

You can also register an official and also deregister an official or change an official's details by filling in the online change form (in Dutch). Or by downloading a PDF form in English:

Sign the changes at a KVK office

To sign the change, the new official usually has to visit KVK with a printout of the data entered online, and with a valid proof of identity. They have to make an appointment to visit KVK.

In these cases, the new official does not need to visit KVK in person

The new official may sign the form online if they:

  • work for a vereniging (association) or stichting (foundation) without a company, or for a VvE
  • are a foreign official
  • are a legal entity (BV, NV, stichting, vereniging)
  • are a liquidator
  • are a sole shareholder
  • are a shareholder holding partly paid-up shares
  • are a supervisory director

Does the director live abroad?

And are they unable to visit a KVK office? In that case, please send a printout of the information you have entered online to KVK by post. Please also send us:

  • A legalised copy of a valid identity document for the managing director. Legalisation must be carried out by a civil-law notary, consulate, embassy or the municipality in the country where the official resides. The signature of the (new) official may be scanned onto the forms.
  • Please enclose one of the following two documents as proof of residential address. Please note: this document must not be more than one month old. It must be written in standard letters, such as a, b, c. If this is not the case, please translate the document into Dutch, English, French or German. This does not need to be a certified translation.
    • An original extract, or a certified copy thereof, from the foreign population register, or
    • A certified copy from another official body, such as a bank or energy company, showing the residential address

Please note: deregistering an official has consequences

It may, for example, have consequences for permits from the municipality, insurance policies, or the bank account of your business or organisation. Make sure you check this before deregistering the official with KVK.

Frequently asked questions

It is free to submit a change. Are you registering a new business, a continuation, an acquisition, a merger, or a demerger? And will you get a new KVK number? Then you must pay a registration fee.

New KVK extract

After the change is made, you can order a KVK Business Register Extract. There is a fee for this.

How quickly we process your change or deregistration depends on how you communicate it to us: online or by post. Check the current processing times on our website. Follow the progress of your online change or deregistration in My KVK.

The change or deregistration is not correct

If the information you provide is not correct, we will contact you.

Changes or deregistration for a date in the future

Are you submitting a change or deregistration for a future date? Then you will only see it in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future. 

Confirmation by letter

You usually receive a confirmation letter when all changes have been processed.

Digital confirmation

Do you have a Message Box for businesses? Then you will receive the letter from the Business Register there.
Do you have a Message Box MijnOverheid (for private individuals)? Then you will receive the letter from the UBO register there.

This is only the letter about your personal UBO registration, change, or deregistration.

Confirmation by email

Do you make the change online? Then you will also receive a confirmation via email.

You register new UBOs via the UBO report. Follow the steps to make the change.

DigiD is required to confirm your identity. In this way, we ensure that only authorised persons have access to data from an organisation.

Apply for DigiD via www.digid.nl. You need your citizen server number (BSN) to apply.

Do you live outside the Netherlands and do not have a DigiD? Check which situation applies to you.

  • You have Dutch nationality. You can apply for a DigiD. The DigiD website tells you how to do this.
  • You do not have Dutch nationality. Follow these steps to apply for a DigiD:
    • First register with the Non-Residents Records Database (RNI).
    • After registration with the RNI, you will immediately receive a citizen service number (BSN).
    • With this BSN you can apply for a DigiD. The DigiD website tells you how to do this.