Authorisations for the Business Register

Are you a lawyer, civil-law notary, bailiff, or do you work for a government organisation? Then you are sometimes allowed to see and use protected data for certain aspects of your work. This also applies to employees of institutions enforcing the Prevention of Money Laundering and Financing of Terrorism Act (Wet ter voorkoming witwassen en financieren van terrorisme, WWFT). 

KVK handles personal data with care. We make sure that only people with the right authorisation can access such data. You can arrange these authorisations at KVK

Authorisation Business Register

You can gain access to non-public and/or protected data in the Business Register in 2 ways: by logging in at kvk.nl or via the KVK Dataservice. With KVK Dataservice , you connect your organisation's systems directly to the Business Register.

Types of authorisation

There are several types of authorisation. They all give access to different types of data in the Business Register.

IPA: Private Addresses

You see:

• non-public and protected residential addresses (private addresses) of owners, partners, and officials
• protected visiting addresses of businesses or organisations
• telephone numbers of businesses or organisations

IPP: View privacy-sensitive personal data

If you request access via kvk.nl, you will then see, the non-public personal data: place of birth and country of birth of owners, partners, and officials.

If you request access via KVK Dataservice, you will see the non-public personal data: gender, place of birth and country of birth of owners, partners, and officials. You will only receive the citizen service number (BSN) if its processing is part of your statutory duties.

ZNP: Search by Natural Person

You can search the Business Register for a natural person (in Dutch).

Applying for authorisation from the Business Register via kvk.nl

You can apply for authorisation to view non-public and/or protected Business Register data via kvk.nl. To do so, follow these steps:

Step 1: Apply for an account

To apply for authorisation, you need a KVK account with an access code. If you do not yet have an account, create one first. You must apply for each authorisation separately, but you can do so using a single form.

Step 2: Apply for authorisation

• Choose the application form for your profession below. Only use this form and not, for example, an old version you have saved on your computer. Before completing the form, read the authorisation conditions (in Dutch).
• Complete the application form digitally. Do you want to apply for an authorisation for more than 4 people? Then also fill in the registration list.
• Print the application form (and if necessary, the registration list).
• Sign the form (handwritten signature, not a opy or scan).
• Send your application form, registration list (if necessary), and copy of a valid proof of identity by post to KVK. More information on how to send the application is included on the application form.

Application forms (in Dutch)

• Lawyers - Aanvraagformulier advocaten and Registratielijst advocaten.
• Bailiffs* - Aanvraagformulier deurwaarders and Registratielijst deurwaarders.
• Civil-law notaries - Aanvraagformulier notarissen and Registratielijst notarissen.
• Government authorities - Aanvraagformulier overheden and Registratielijst overheden.

* Bailiffs employed by a municipality should use the 'Government authorities' application form.

Step 3: Use authorisation

You will usually receive an email from KVK within 5 working days. This states whether the requested authorisation has been approved. If so, you can immediately log in with your access code and view the data.

Applying for Business Register authorisation via KVK Dataservice

To request an authorisation for the Business Register via KVK Dataservice, please complete the KVK Dataservice authorisation request form (in Dutch). Also read the authorisation conditions (in Dutch).  Read more about the KVK Dataservice. 

Withdrawing authorisation to view non-public data

Does the job change or does someone with an authorisation leave your organisation? Or does someone for some other reason no longer have the right to the authorisation they received? If so, you must stop the authorisation immediately. Your own organisation is responsible for withdrawing the authorisation in time. To withdraw the authorisation and, for example, an access code, send an email to profielen@kvk.nl with Intrekken authorisatie (Withdraw authorisation) in the subject line. You will usually receive a response within 2 working days

Include:

• your initial(s) and surname
• the KVK number of your organisation

And the details of the user concerned:

• the access code, and whether it too should be stopped*
• initial(s) and surname
• the authorisation(s) to be withdrawn
• the date you wish to stop the authorisation (maximum 2 weeks in advance)

*With an access code without authorisation, a user can still retrieve public data.