Download: Form 11 Registration official of a legal entity

Please note: when you fill in this English form digitally, the corresponding field in the Dutch form is filled in automatically. Sign, print, and send the completed Dutch form to KVK. Is this not the form you need?

Find the right one on this overview page for KVK forms.

What is this form for?

Use form 11 to register one or more officials of a legal entity with a company in the Business Register. You can use the form to:

• register directors
• register supervisory directors
• register members of the board of supervisors
• register members of a supervisory body
• register a sole shareholder

An official can be a person, partnership, or legal entity. A partnership is a general partnership (VOF), limited partnership (CV) or maatschap (professional partnership). A legal entity is a private limited company (BV), public limited company (NV), cooperative, mutual insurance association, or stichting (foundation) and vereniging (association) with commercial activities.

To register officials of an association or foundation without commercial activities or a not-for-profit organisation, use form 22. For officials of a legal entity under public law, use form 26. You can register (managing) directors of a European Economic Interest Group (EEIG) with form 21.

Help with filling in

Address

The following rules apply to addresses entered on form 11:

• The address must be listed in the Basic Registration of Addresses and Buildings (BAG).
• A residential address must also match the Personal Records Database (BRP) of the Dutch municipalities.

Use the BAG Viewer(in Dutch) to check whether the address of the company or legal person is correct in the BAG. This includes the street name, house number, addition (such as 24a or 24b), or designated use (such as retail premises). If something is incorrect, you can report the error on the BAG Viewer website.

The Business Register is linked to the Personal Records Database (BRP) of the Dutch municipalities. If a residential address is not listed in the BRP or is incorrect, you must first have it corrected by your municipality. 

If the address in the BAG or BRP is not correct, KVK cannot enter the official’s registration in the Business Register. Only send form 11 to KVK once the correct details are listed in the BAG and BRP.

Dates

The dates you enter on this form may also be in the future. KVK will ensure that they are visible in the Business Register from that moment on.

Appointment or send in by post?

Check whether you need to visit KVK or can send the documents by post. The following questions will help you settle this.

Has a civil-law notary signed this form?

If the civil-law notary signs and sends the documents to KVK, you do not need to do anything.

Are you registering a natural person as a director?

Then the director or the authorised person signing form 11 must make an appointment with KVK together with the new director.

Does a director live abroad?

Then there are 3 possibilities:

1. The director visits KVK.
2. The director gives all documents to a director who does have to visit KVK.
3. If no director has to visit KVK, you can send the documents by post.

Are you registering a partnership or legal entity as a director?

Then you can send the documents to KVK. If you have an appointment at KVK because you are also registering a natural person as a director, bring all documents with you.

Are you registering a supervisory director, sole shareholder, member of the board of supervisors or member of a supervisory body?

Then send the documents to KVK. If you have an appointment at KVK because you are also registering a natural person as a director, bring all documents with you.

How to make an appointment?

Make an appointment online. If more than one director needs to visit KVK, make an appointment together.

What is KVK’s postal address?

Find the right postal address.

Which documents do you need to bring or send?

Check which documents you need to send or bring to KVK. The questions below will help you with this.

What documents do you always need?

• A copy of a valid identity document of all people who have signed Form 11. The photograph should be made unrecognisable. People present at the appointment must bring a valid ID.
• Form 11

Is the official a partnership or legal entity from abroad?

If so, KVK also requires legalised proof of registration of the partnership or legal entity. For example, an extract from a foreign Chamber of Commerce. That extract must list the directors.

What should a director living abroad bring or send?

A director must bring a valid ID and a legalised proof of residential address abroad to the appointment. If the foreign director does not come to the appointment, KVK requires a legalised copy of a valid ID and a legalised proof of the residential address.

What is proof of a foreign residential address?

Proof of a foreign residential address abroad can be an original extract from the municipality's foreign population register. Or a legalised copy. A legalised copy from an official agency or bank showing the residential address can also be proof.

What is a legalised copy of a document?

A copy of a document is legalised by a stamp from, for example, a civil-law notary, consulate, embassy, or municipality.

What are the requirements for a foreign document?

The proof must not be older than 1 month. The document must be in Dutch, English, German, or French. If this is not the case, you must have the document translated. KVK will then need the translation and the original document.

Are you registering a legal entity as well as an official?

Then you must register the legal entity with a different form. Bring this form and the other documents with you to the appointment with KVK. Does no director need to visit KVK? Then you can send all forms and documents by post.

Is the official’s authority limited or are they not authorised?

Then KVK needs a contract, agreement, or form 18 showing that the official’s authority is limited or that are they not authorised.

Are you registering a new sole shareholder?

If so, KVK requires a notarial deed of share transfer. The notarial deed must be signed by a civil-law notary.

Is the official an ultimate beneficial owner (UBO)?

If so, report this with a different form. You must report UBOs to KVK. If you do not declare UBOs, KVK cannot register the official. If you report a UBO for an official of a legal entity that is listed in the Business Register, you can do so online.

Digital mail from KVK

Would you like to receive mail from KVK digitally? Then register with the Message Box for businesses, the secure email communication system for communication between governments and businesses. You need to have a KVK number to apply for a Message Box account.