From eenmanszaak to bv or nv under incorporation

15 December 2021
Edited 25 April 2024
1 min

A notary usually registers the legal forms bv and nv in the Business Register. To register the conversion of your eenmanszaak to a besloten vennootschap or naamloze vennootschap under incorporation yourself, fill out the following forms and make an appointment with KVK.

Step 1: Fill in forms

Form 14: 'change of business and branch details’ to transfer the business to a bv or nv 'in oprichting'.
Form 7: 'registration of a bv or nv in oprichting'.
Form 12: 'registration of other officials'.

Step 2: Make an appointment

Make an appointment at a KVK office and bring:

the completed forms
Valid proof of identity

Registration fee

To register the business with a new KVK number, the new owner must pay a registration fee. 

Officer is a legal entity or partnership

If the officer is a legal entity or partnership, you do not have to provide a personal ID. Simply send the forms to KVK’s postal address. The form states who is authorised to sign the forms and which supporting documents you may need to enclose.

Does the eenmanszaak have branch offices or an authorised person?

Then they must be re-registered with the vof.

Form 9: 'Registration of a company branch'
Form 13: 'Registration of authorised representative'

Additional documents

Bring a signed notarial statement that proves the notary is processing the incorporation of the bv or nv. Or have the notary fill in and sign the segment 'notarisverklaring' on form 7.

Visiting address and business activity

When taking over a business, the visiting address and at least 1 business activity must remain the same.

Effective date

We will finalise the transfer on the effective date. After the change/changes has/have been processed, you can immediately request a certified KVK Business Register Extract.

Netherlands Tax Administration

Due to the change of legal form, the KVK number and VAT ID will also change. We will report this change in the Business Register to the tax authorities. If you employ staff, your payroll tax number will also change. To find out what to do, visit the website of the Dutch Tax Administration.

Current contracts

Find out which contracts are in the eenmanszaak’s name, including rental contracts, maintenance contracts, and insurance policies. Change the name on the contracts to the vof’s name.

More information

You will find more information on transferring a company in the articles Final tax return when closing down, selling, or inheriting a business and A guide to changing your business structure on Business.gov.nl.