From eenmanszaak to bv or nv under incorporation

A notary usually registers the legal forms bv and nv in the Business Register. To register the conversion of your eenmanszaak to a besloten vennootschap or naamloze vennootschap under incorporation yourself, fill out the following forms and make an appointment with KVK.

Important: when you take over an existing business, the address for visitors and at least 1 business activity must stay the same. 

• Form 14: 'change of business and branch details’ to transfer the business to a bv or nv 'in oprichting'. 
• Form 7: 'registration of a bv or nv in oprichting'.
• Form 12: 'registration of other officials'.

Also bring a certified copy of the deed of incorporation and a valid ID with you to the appointment. 

Schedule an appointment by clicking the "Login using DigiD" button at the bottom of the page. You can make an appointment at any branch of KVK in the Netherlands. 

Officer is a legal entity or partnership 

If the officer is a legal entity or partnership, you do not have to provide a personal ID. Simply send the forms to KVK’s postal address. The form states who is authorised to sign the forms and which supporting documents you may need to enclose. 

Additional documents

Bring a signed notarial statement that proves the notary is processing the incorporation of the bv or nv. Or have the notary fill in and sign the segment 'notarisverklaring' on form 7. 

Effective date 

The transfer date is the date of incorporation of the bv or nv mentioned in the notarial deed. After the change/changes has/have been processed, you can immediately order a certified copy of your Business Register extract. 

Changes 

Due to the change of legal form, the KVK number and VAT ID will also change. We will report this change in the Business Register to the Dutch Tax Administration (Belastingdienst). If you employ staff, your payroll tax number will also change. To find out what to do, visit the website of the Tax Administration (in Dutch). 

Registration fee 

To register the business with a new KVK number, you must pay a one-off registration fee. You can only pay by scanning the QR code on the invoice with your mobile. If you do not have to schedule an appointment, we will send you an invoice by post. 

Current contracts 

Find out which contracts are in the eenmanszaak’s name, including rental contracts, maintenance contracts, and insurance policies. Change the name on the contracts to the bv’s or nv’s name. 

More information 

For more information about business transfers, go to Business.gov.nl. 

Making an appointment 

Click on "Login using DigiD" to schedule an appointment and finalise the transfer.