UBOs and the UBO register
Register the UBO details
Are there people who are ultimate beneficiaries of your organisation but are not yet listed as UBOs in the UBO register? Start the UBO report and register them here.
Change UBO details
You can use the UBO report to make changes about:
- the stake your UBOs have in the organisation
- shielding private details of UBOs
Do you want to change a foreign private address of a UBO to a Dutch private address? Or to another foreign address? Use form 18 to do so.
Please note: You must file a UBO report to notify us of any changes in the UBO details within 7 days of the changes becoming official.
Deregister UBOs
You can also deregister persons in the UBO report, if they are no longer UBOs.
Please note: You must file a UBO report to notify us if a person is no longer a UBO within 7 days. When you deregister UBOs, be aware that you may have to register other UBOs in their place.
Order a KVK UBO Register Extract
Do you need an overview of your organisation's UBO data? For example, for your bank or civil-law notary. And are you officially allowed to update the Business Register information for your organisation? Then you can order a KVK UBO Register Extract via My KVK.
You can download the extract for 24 hours after ordering via My KVK.
View your UBO details
Do you want to know which organisations you are registered as a UBO with? Or who are the UBOs of an organisation you are signatory to?
You can also use the confirmation letter stating that you are registered as a UBO of an organisation.
How to prepare for your UBO report
The preparation will make clear to you whether or not your organisation has to register UBOs. You will also find information on the data and documents required to file the report.
The UBO register: what and why?
UBOs (Ultimate Beneficial Owners) are the ultimate beneficiaries of an organisation, in other words, the persons in charge. With your UBO registration, you contribute to safer business in the Netherlands and Europe. It helps prevent fraud and money laundering.
The details of UBOs in the UBO register are not public. Only organisations such as the Public Prosecution Service, the police, the Tax Authority and the Financial Intelligence Unit can view all the data at any time, to investigate suspicious money flows, for example.
The UBO register was created to follow European regulations.
Frequently asked questions about the UBO report
If you sent the details online, you will receive an email. Do you not receive the email? Check if it is in your junk folder. You will receive a second email and a letter when the new details are in the UBO register.
If you sent the details by post, you will receive a letter when the new details are in the UBO register.
You can check in My KVK whether the UBO details have changed.
Check current processing times. It is faster if you report the UBO details online, rather than by post. You will be notified when the new details are recorded in the UBO register .
We need to re-check the details of your UBO report. The law states that we may not use information we already have to do this.
All European countries must have a UBO register. KVK maintains this register in the Netherlands.
It shows who makes the decisions in an organisation and benefits the most. For example, if profits are made.
It can also help organisations such as the police investigate fraud.
Yes, KVK will send you a confirmation letter. You can also view your own UBO details at My KVK
Competent authorities such as investigative agencies can use a copy of a UBO's identity document for investigation purposes if there is a reason to do so. The legal basis for this is laid down in Section 15a(3)(a) of the Commercial Register Act 2007 ('Handelsregisterwet 2007').
KVK checks the BSN you enter in the UBO report against the copy of the proof of identity.
No, KVK has no legal power to grant a deferral. Not even for exceptional cases. This also applies to the Economic Enforcement Office (BEH) of the Tax and Customs Administration, which is responsible for enforcement.
Did you file your UBO report online? We have sent you a receipt confirmation email. Check your spam filter if you cannot find it.
We will send you an email and a letter once we have processed your UBO report.
