How to order a KVK extract
- After clicking on the order button, search for and select the company of your choice;
- The KVK Extract (Uittreksel) is pre-selected. Choose the type of extract you need;
- Complete the payment.
Please note: to finalise the payment for your product you will be redirected to a Dutch language payment environment. If you need help navigating this Dutch environment, you can call +31 (0)88 585 15 85.
Are you ordering for the first time? Then be sure to request an access code first. You can pay by iDEAL or credit card.
What can you do with a KVK Extract?
- Obtain reliable information about a business partner;
- Prove that your company is registered in the Business Register, for example when you apply for a business account with a bank;
- Check who is authorised to sign contracts (authorised signatory);
- Prove that your company or another company does not want to be approached for door-to-door sales or receive unsolicited advertising (Non-Mailing Indicator, NMI).
What types of KVK Extract are available?
There are several options to choose from. Do you need official proof of registration? Choose the digital or printed certified extract. Just checking if a business is registered? Choose ‘View the extract (not certified)’.
Digital KVK Extract (uncertified): € 2.40
The most recent information is displayed directly on your screen. This KVK Extract is not certified. As part of the €2.40 purchase, you can also view the company’s history and any registrations it has made, as long as you do so on the same day as you purchased the extract.
Digital KVK Extract (certified): € 7.80
The certified digital KVK Extract includes an electronic seal (QSEAL). It is legally equivalent to a paper KVK Extract and can be used for official purposes, for instance legalisation or an apostille request. You will receive the KVK Extract by email in PDF format. Before ordering, please check whether the recipient will accept a certified digital KVK Extract.
More about the Digital KVK Extract.
Paper KVK Extract (certified): € 15.60
A paper extract is suitable for official use, for instance legalisation or an apostille request. You will receive the extract by post.
English version of paper extract: € 15.60
A paper KVK Extract can be used for official purposes. You will receive the KVK Extract by post.
English version of KVK Extract (certified): upwards of € 7.80
The printed English certified extract costs €15.60. The digital version costs €7.80. You need an access code to request a digital extract. The English extract is identical to the Dutch one, but some text fields have been translated.
Examples of KVK extracts
View samples of the different types of KVK Extracts (PDF).
Laws
Changes to laws and regulations may affect the content of KVK information products. Learn more about new and pending law changes and their possible effects (in Dutch).
Frequently asked questions
You can order an extract via the website (see above). You can also order a paper extract by phone on +31 (0)88 585 15 85.
If you order a paper extract before 15:00 on a working day, we will send this by mail on the same day.
A certified KVK Extract provides a guarantee that the extract is from the Commercial Register of the KVK. It serves as an official certificate of registration. Some organisations and authorities therefore request a certified KVK Extract.
The certified digital KVK Extract and the certified paper KVK Extract can both be used officially. Before requesting a certified digital extract, check if the organisation for which it is intended will accept this. You cannot use a printed version of a certified digital extract.
An extract shows the company details at the time the extract is requested. If changes are made after this time, the information on the extract is no longer up to date. In practice, most companies therefore ask for an extract that is no more than one month old.
Private addresses of the directors of legal entities are not available to the public. This information can only be viewed by staff of authorised administrative bodies, attorneys, bailiffs and civil-law notaries.
Executive and supervisory directors are only registered if the legal entity under public law engages in entrepreneurial activities. In that case, they are shown in the KVK Extract. However, in the case of a public-law legal entity with many authorised representatives (a hospital, for example), not all the authorised representatives are named in the extract. The KVK Extract then states: 'see list for (other) authorised representatives'. You can request this list of authorised representatives separately from the KVK (cost: €15.60), but many organisations also list these authorised representatives on their own websites.
Standard terms such as name, address, job title and so on are automatically translated in the English version. Other fields have not been translated, because it is impossible to translate them in a non-specific way; the interpretation of the terms used in this field may vary per country. In those fields, reference is made to the Dutch version. This includes the following information:
- description of business activities (the standard business classification however is translated);
- details of authorisation constraints;
- notification of a court decision in a foreign jurisdiction;
- certain job titles of directors.
Since not all the free text fields in the English version are complete, some parties may not accept it. Some parties may also ask for the Dutch version to be provided alongside the English version, or for the English version to be authenticated with a stamp from a civil-law notary or embassy. Please check with the recipient whether they will accept the English version.
The certified extract is also available in English.
- Look up the company in the Handelsregister (Commerial register), using its company name, address or Chamber of Commerce registration number (KVK number).
- Select the company.
- Go to extract and choose printed or digital certified extract. Select your method of payment. Note: you can only order the digital certified extract if you have an access code.
- Select ‘Engels’ (English).
The English extract is identical to the Dutch one, with the exception of a number of tekst fields that do not lend themselves to a non-specific translation, as their interpretation can differ per country.
Last updated on 28 July 2022
EU quality network
This webpage is part of a quality network of the European Union.
