UBO Report
Prepare your UBO report, so you can finish it without delay. The preparatory steps will tell you how to determine who the UBOs are in your organisation. And which documents you need to submit.
Start the preparationThe UBO register makes clear who the UBOs are, and this contributes to the prevention of the use of the financial system for fraud, laundering money or terrorist financing. Some UBO details are public (only in Dutch), others are not.
Have UBOs already been registered for your organisation in the UBO register?
Then you can also use the UBO report to change UBO data or to deregister UBOs.
Changing UBO data
In your UBO report, you can submit changes in the interest UBOs have in your organisation, and changes to personal data screening options for registered UBOs.
Important: You must submit the UBO data changes in a UBO report within 7 days of their implementation in your organisation.
Deregister UBOs
If a person is no longer a UBO for your organisation, you can use the UBO report to deregister them.
Important: If a person is no longer a UBO, you have to submit a UBO report to this effect within 7 days. If you deregister a UBO, check if you need to register another UBO (or UBOs) in the UBO register.
Start the preparationStraight to UBO reportPlease note: the UBO report procedure is only available in Dutch.
Frequently asked questions
- All EU countries have their own UBO register, because this is required by European regulations: the fourth Anti-Money Laundering Directive (Directive (EU) 2015/849). In the Netherlands, the UBO register is regulated by law in the Money Laundering and Terrorist Financing (Prevention) Act (Wwft) 2018, the Commercial Register Act 2007, and the Commercial Register Decree 2008. The UBO register is part of the Commercial Register.
Read more about the UBO register and the role of the KVK in this article.
For information on determining the UBOs of your organisation, go to:
- Determining the UBOs of a private limited company (bv or SCE, non-listed) or public limited company (nv or SE, non-listed)
- Determining the UBOs of a foundation
- Determining the UBOs of a general, professional, or limited partnership (vof, maatschap, or cv), EEIG, or shipping company
- Determining the UBOs of an association (with full legal capacity or with limited legal capacity, but with a business), a cooperative, or a mutual insurance association
Your organisation can use this information to determine who the UBOs are. KVK cannot advise you on this.
- Determining the UBOs of a private limited company (bv or SCE, non-listed) or public limited company (nv or SE, non-listed)
- Some information on UBOs in the UBO register is public, other data are not. Read more about that here.
- Yes, this is a letter (in Dutch) from the KVK Netherlands Chamber of Commerce. It is not a phishing letter. You can trust this letter and register the UBOs of your organisation in the UBO Register via the link provided in the letter.
- You need to submit a new UBO report and register the forgotten UBO after all.
- Yes, you can view your data by purchasing a KVK UBO register extract (in Dutch).
- Yes, the KVK sends a confirmation of the UBO registration to the organisation and to the registered UBO(s).
- It takes up to 1 month for the KVK to process a UBO report in the UBO register. The organisation and the UBOs will then be informed.
- To check the identity of the signatory. In addition to logging in with DigiD, the 1-cent payment is important for guaranteeing the reliability of the UBO register.
- Competent authorities, such as investigative bodies, may use a copy of the identity document of a UBO for investigation purposes, if there is reason to do so. The legal basis is found in Article 15a(3)(a) of the Commercial Register Act 2007.
- KVK checks the Citizen Service Number (Burger Service Nummer, BSN) you enter in the UBO report against what is stated on the copy of the identity document. Therefore, the BSN needs to be visible in the copy of the ID submitted.