UBO Report
Prepare your UBO report, so you can finish it without delay. The preparatory steps will tell you how to determine who the UBOs are in your organisation. And which documents you need to submit.
Start the preparationThe UBO register makes clear who the UBOs are, and this contributes to the prevention of the use of the financial system for fraud, laundering money or terrorist financing.
Have UBOs already been registered for your organisation in the UBO register?
Then you can also use the UBO report to change UBO data or to deregister UBOs.
Changing UBO data
In your UBO report, you can submit changes in the interest UBOs have in your organisation, and changes to personal data shielding options for registered UBOs.
Important: You must submit the UBO data changes in a UBO report within 7 days of their implementation in your organisation.
Deregister UBOs
If a person is no longer a UBO for your organisation, you can use the UBO report to deregister them.
Important: If a person is no longer a UBO, you have to submit a UBO report to this effect within 7 days. If you deregister a UBO, check if you need to register another UBO (or UBOs) in the UBO register.
Start the preparationStraight to UBO reportPlease note: the UBO report procedure is only available in Dutch.
Frequently asked questions
If you registered your organisation's UBOs after 27 March 2022, we will still process your registration. The Economic Enforcement Office (BEH) is responsibile for enforecement. KVK cannot comment about the consequences of a late registration.
- If you registered your UBOs before 27 March 2022, you were on time. KVK is still processing some registrations in the UBO register. This can take up to 25 weeks.
The processing time for UBO registrations is about 6 weeks. You will receive a confirmation letter when your registration has been processed.
Did you complete your declaration online after 9 March 2022? If so, you will have received an email confirming receipt and you will receive an email and letter once your UBO registration has been processed.
- Your organisation is still listed in the Business Register. If your organisation is no longer active, you must deregister it from the Business Register. After deregistration, you no longer need to register any UBOs.
- It takes around 6 weeks for KVK to process a UBO report in the UBO register. We kindly ask that you do not contact KVK to check the status of your process.
Based on the information in the Business Register, KVK cannot determine who the UBOs of your organisation are. Therefore, we must establish the identity of the authorised signatory, and you must determine who the UBOs of your organisation are. KVK is therefore obliged to request information that you may have provided when registering your organisation in the Business Register.
The legal basis for checking the identity of the authorised signatory can be found in Article 5, paragraph 1 of the Business Register decree (Handelsregisterbesluit). Checking the identity of the UBO is stated in Article 15a paragraph 3 of the Business Register Act (Handelsregisterwet).
For information on determining the UBOs of your organisation, go to:
- Determining the UBOs of a private limited company (bv or SCE, non-listed) or public limited company (nv or SE, non-listed)
- Determining the UBOs of a foundation
- Determining the UBOs of a general, professional, or limited partnership (vof, maatschap, or cv), EEIG, or shipping company
- Determining the UBOs of an association (with full legal capacity or with limited legal capacity, but with a business), a cooperative, or a mutual insurance association
Your organisation can use this information to determine who the UBOs are. KVK cannot advise you on this.
- Determining the UBOs of a private limited company (bv or SCE, non-listed) or public limited company (nv or SE, non-listed)
- Yes, this is a letter (in Dutch) from the KVK Netherlands Chamber of Commerce. It is not a phishing letter. You can trust this letter and register the UBOs of your organisation in the UBO Register via the link provided in the letter.
- You need to submit a new UBO report and register the forgotten UBO after all.
- All EU countries have their own UBO register, because this is required by European regulations: the fourth Anti-Money Laundering Directive (Directive (EU) 2015/849). In the Netherlands, the UBO register is regulated by law in the Money Laundering and Terrorist Financing (Prevention) Act (Wwft) 2018, the Business Register Act 2007, and the Business Register Decree 2008. The UBO register is part of the Business Register.
Read more about the UBO register and the role of the KVK in this article.
- Yes, the KVK sends a confirmation of the UBO registration to the organisation and to the registered UBO(s).
- It takes up to 16 weeks for the KVK to process a UBO report in the UBO register. The organisation and the UBOs will then be informed.
- To check the identity of the signatory. In addition to logging in with DigiD, the 1-cent payment is important for guaranteeing the reliability of the UBO register.