Registering an owners’ association

To register a new enterprise or organisation, you must pay a one-time registration fee. If you want to purchase a certified KVK Extract from the Business Register when you register, you can do this directly at the current fee. Payment is only possible with a mobile phone, debit card, or credit card.

For associations without business activities, the VvE is not required to indicate its KVK number on correspondence. Most VvEs do not have business activities.

If a VvE does in fact have business activities, it is required to indicate its KVK number on correspondence.

You only need to indicate which model agreement you are using. If the VvE has an addendum or amendment to this agreement, or if it uses an agreement other than a model agreement, then submit the full version. The model agreements are available at www.notaris.nl (in Dutch).

Has the owners' association (VVE) been established with model regulations? If so, tick one of the model regulations on Form 5. The model regulations can be found at www.notaris.nl.

Does the VVE use 1 of the model regulations with an extension or addition? In that case, please enclose a (signed) copy of the extension or addition.

Has the VVE been established with a different set of regulations and do you not have a copy? In that case, ask the notary who drew up the deed of subdivision for these regulations.

As long as the division of the property has not been annulled, so as long as the owner’s association (VvE) still exists, you must enter it in the Business Register. A VvE can only be dissolved after annulment of the division by a deed executed before a civil-law notary.

Register a VvE with KVK

If you want to register a VvE that was set up before 1 July 2008, you will need the following documents:

• Form 5: form to register a VvE
• Form 22: form to register the officers of a VvE
• A copy of a valid form of ID for each director of the VvE
• A copy of the deed of division, validated by a director. 'Validated' means: director initials on each page and director signatures on the last page
• A copy of the minutes of the meeting attesting to appointment of the director(s), signed by the director(s)
• A copy of the attendance register, signed by all owners in attendance at the meeting

If you do not have the deed of division, you can order a copy from the Netherlands’ Cadastre, Land Registry and Mapping Agency (in Dutch, for a fee).

Submit registration forms and documents

Send the forms and documents to the KVK postal address.

After registration, we will send a registration confirmation and an invoice for the one-time registration fee by post. You can immediately request a certified KVK Extract.

It is free to submit a change. For a registration of a new enterprise or for a continuation, acquisition, merger, or demerger that involves a new entry in the Business Register with a new KVK number, you must pay a one-time registration fee.

New KVK extract

After the change, you can request a new KVK Extract.

Yes, you must still register an owners’ association (VvE, in Dutch), even if the apartments rights are held by a single owner. Normally, an association arises when there is more than 1 member. In the case of a VvE, there are multiple apartment rights, which is why an association needs to be founded. It is not relevant whether the different apartment rights are held by 1 owner or more than 1.

If the VvE does not have a board, first organise a meeting with the owners. You can appoint the board at this meeting. The board consists of the owners and/or an outside party.

Board appointment rules

Certain rules apply to the appointment. These rules are set out in the deed of division of the VvE or in the model agreement referenced in the deed of division.

Registration with KVK

We need the following documents to register the new director(s):

• new officer registration form: go to ‘wijzigen’ (change), look up the VvE, and then select ‘functionaris inschrijven’ (register officer);
• a copy of a valid form of ID for the new director(s);
• a copy of the minutes of the meeting attesting to appointment of the director(s), signed by the director(s);
• a copy of the attendance register, signed by all owners in attendance at the meeting.

Next, send the signed and completed forms with the above documents to the KVK postal address.

Change of visiting address, postal address or contact details

Has the VvE’s visiting address, postal address, telephone number or email address also changed? Then click to make changes again to update these details. Send the signed and completed forms together with the above documents to the KVK postal address.

Are there board members who no longer respond to attempts to contact them?

First call a meeting. The VvE's articles of association explain how to remove a board member. You can then appoint a new board member.

Please note: this online process is only available in Dutch. For a full English process, you can print, fill out, and submit English forms.

Only the board of the VvE is authorised to register it. As an apartment owner, you cannot do this yourself. Please inform the director of the VvE of the registration obligation and the responsibility of the director.

Failure to register the VvE is an offence. It may be subject to a fine. All apartment owners bear joint and several liability for paying this fine.

When the right to an apartment is sold, the bank will check whether the VvE is entered in the Business Register. If it is not, this may pose problems when arranging a mortgage.

The board of a VvE comprises a single director, unless the articles of association provide for 2 or more. A meeting of apartment owners can also decide to use a number of directors other than that stated in the deed of division.

Until 1992, the law used the term 'administrator', but it now uses 'director'. However, in addition to the director, a VvE can still appoint an administrator as an authorised representative. In these cases, the administrator may, for example, be an organisation that manages VvEs professionally.

According to the law, apartment buildings established before 1 December 1972 were not required to set up an owner’s association (VvE). If an association was not set up at that time or since then, the rights and obligations of the co-owners are set out in the deed of division. If you have a deed of division from before 1 December 1972 and neither this deed nor any addenda refer to a VvE, you are not required to register an association.

Register an association with KVK

An association may be what is known as an 'association with limited legal capacity'. You may voluntarily enter an association of this kind in the Business Register. You will need the following documents:

• Form 5: to register an association with limited legal capacity
• Form 22: to register the officers of an association
• A copy of a valid form of ID for each director of the association
• A copy of the deed of division, validated by a director. 'Validated' means: director initials on each page and director signatures on the last page
• A copy of the minutes of the meeting attesting to appointment of the director(s), signed by the director(s)
• A copy of the attendance register, signed by all owners in attendance at the meeting

If you do not have the deed of division, you can order a copy from the Netherlands’ Cadastre, Land Registry and Mapping Agency (in Dutch, for a fee).

Submit registration forms and documents

Send the forms and documents to the KVK postal address.

After registration, we will send a registration confirmation and an invoice for the one-time registration fee by post. You can immediately request a certified KVK Extract.