Registering an owners’ association

To register a new enterprise or organisation, you must pay a registration fee. If you want to purchase a certified KVK Extract from the Business Register when you register, you can do this directly. 

You do not have to provide the model regulations. In form 5: Registration of a stichting, vereniging, or owner's association, you only need to indicate which model regulations you are using.

Does the owners' association have an addendum or amendment to this agreement? Or does it have an agreement other than a model agreement? Then submit the full version.

The model agreements are available at www.notaris.nl (in Dutch).

Has the owners' association (VvE) been established with model regulations? Then select one of the model regulations on Form 5 (register a foundation or association). You can find the model regulations at www.notaris.nl. Does the owners' association use one of the model regulations with an extension or addition? Enclose a (signed) copy of this extension or addition.

Was the owners' association established with a different set of regulations and you do not have this? Request these regulations from the notary who drew up the deed of subdivision.

Does the notary office where the deed of subdivision was drawn up no longer exist? You can find the successor in the 'Opvolgersarchief' on Notaris.nl (in Dutch). 

As long as the division of the property has not been annulled and the owner’s association (VvE) still exists, it must be registered in the Business Register. An owners’ association can only be dissolved after annulment of the division by a deed from a civil-law notary.

Register an owners’ association with KVK

Do you want to register an owners’ association that was set up before 1 July 2008? You need the following:

• Form 5: registering a foundation, association, or owners' association
• Form 22: registering an official for a foundation, association, or owners' association without a company
• A copy of a valid form of ID for each official of the owners’ association
• A copy of the deed of division, validated by a director. 'Validated' means: the director's initials on each page and the director's signature on the last page
• A copy of the minutes of the meeting which state the appointment of the director(s), signed by the director(s)
• A copy of the attendance register, signed by all owners in attendance at the meeting

If you do not have the deed of division, you can order a paid copy from the Netherlands Kadaster (Land Registry and Mapping Agency, in Dutch).

Submitting forms and documents

Send the completed and signed forms and documents to the KVK postal address.

Confirmation and registration fee

After registration, you will receive a confirmation and an invoice for the registration fee by post. You can immediately order a certified KVK Business Register Extract.

It is free to submit a change. Are you registering a new business, a continuation, an acquisition, a merger, or a demerger? And will you get a new KVK number? Then you must pay a registration fee.

New KVK extract

After the change is made, you can order a KVK Business Register Extract. There is a fee for this.

Yes, you must still register an owners’ association (VvE), even if the apartments rights are held by a single owner. An association usually arises when there is more than 1 member. In the case of an owners' association, the association arises because there are multiple apartment rights. These apartments rights can be owned by 1 or more owners.

Organise a meeting with the owners. You can appoint the board at this meeting. The board consists of the owners and/or an outside party.

Board appointment rules

Certain rules apply to the appointment. These rules are set out in the deed of division of the owners' association or in the model agreement referenced in the deed of division.

Registration with KVK

We need the following documents to register the new director(s):

• Form 22 Registration Executive staff member of a foundation, association, or owners' association without a company ;
• a copy of a valid form of ID for the new director(s);
• a copy of the minutes of the meeting attesting to appointment of the director(s), signed by the director(s);
• a copy of the attendance register, signed by all owners in attendance at the meeting.

Send it only by post

Send the signed and completed form with the above documents to the KVK postal address.

Change of visiting address, postal address or contact details

Has the owners' association visiting address, postal address, telephone number, or email address also changed? Then use Form 14 Change business/branch detail. Send the signed and completed forms together with the above documents to the KVK postal address.

Are there board members who no longer respond to attempts to contact them?

Organise a meeting. The owners' association articles of association explain how to remove a board member. You can then appoint a new board member.

Only the board of the owners' association is authorised to register it. As an apartment owner, you cannot do this yourself. Please inform an official of the owners' association of the registration obligation and the responsibilities of the officials.

Failure to register the owners' association is an offence. It may be subject to a fine. All apartment owners bear joint and several liability for paying this fine.

When the right to an apartment is sold, the bank will check whether the vve is entered in the Business Register. If it is not, this may pose problems when arranging a mortgage.

The board of an owners' association (VvE) can consist of members (appartment owners), but this is not necessary. The general members' meeting can also elect someone from outside the association as an official. The board consists of one or more persons. Often, the division deed states that this must be an odd number.

Until 1992, the law used the term administrateur ('administrator'). But it now uses the term bestuurder ('director' or 'official'). However, in addition to the official, a vve can still appoint an administrator as an authorised representative. In these cases, the administrator may, for example, be an organisation that manages owners' associations.

If an apartment building was established before 1 December 1972, an association of owners (VvE) was not legally required. Was no assocaition set up at that time or since then? Then the rights and duties of the owners are set out in the deed of division. Do you have a deed of division from before 1 December 1972 and no owner's association is mentioned? Then you do not have to register an association. 

Register an association with KVK

However, there may be an association with what is known as 'limited legal capacity'. You can register this informal association in the Business Register. You will need the following forms and documents:

• Form 5: Registration Foundation, association, or owners' association. Use this to register an association with limited legal capacity.
  Please note, you cannot put the words 'vereniging' or 'VvE' in the name of the association.
• Form 22 Registration Executive staff member of a foundation, association or owners association without a company. 
• A copy of a valid form of ID for each director of the association.
• A copy of the deed of division, validated by a director. 'Validated' meansthat each page is initialled by the director(s) and with directors' signatures on the last page.
• A copy of the minutes of the meeting when the director(s) were appointed, signed by the director(s).
• A copy of the attendance register, signed by all owners in attendance at the meeting.

If you do not have the deed of division, you can order a copy from the Netherlands’ Cadastre, Land Registry and Mapping Agency (in Dutch, for a fee).

Submit registration forms and documents

Send the forms and documents to the KVK postal address.

Confirmation and registration fee

After registration, we will send a registration confirmation and an invoice for the one-time registration fee by post. You can immediately request a certified KVK Business Register Extract.