From eenmanszaak to VOF

The partners in the new VOF are both persons and organisations. How do I report the takeover to KVK?

You do this by completing a number of forms. You then make an appointment at a KVK office to finalise the change.

Partners are both individuals and organisations

By 'individual', we mean a person. By 'organisation', we mean, for example, a private limited company, cooperative, foundation, or partnership. Are you registering a VOF with only person? Then you also follow these steps.

Download and fill in the forms

• Form 14: 'Change of business and branch details’ to transfer the business to a general partnership (point 9.1)

• Form 2: ‘VOF (partnership) registration form'. Indicate at point 1.1 that this is a continuation of a business.

• Form 10: ‘partner registration form'

• Form 32: ‘UBO registration'. Check who the UBO's are in your organisation.

Who will attend the appointment?

All partners who are persons will attend the appointment to identify themselves. You will not attend the appointment if you:

• Were the owner of the eenmanszaak and visited KVK after 1 March 2002 to identify yourself in person
• Are a partner who is joining the VOF as an organisation

Make an appointment online

You can do this by logging in with DigiD at the bottom of this page.

• You can make an appointment at any KVK office.
• Everyone must bring a valid proof of identity, plus the completed forms and supporting documents. After making your appointment, you will receive an email with an overview of what you need to bring with you.
• You pay a registration fee to register a new company or organisation.
• You can immediately order a KVK Business Register Extract. You can use this as proof of registration.

The partners in the new VOF are organisations. How do I report the takeover to KVK?

You can do this by sending a number of forms to KVK. You do not need to make an appointment with KVK to finalise the change.

Partners are organisations

By this we mean, for example, a private limited company, cooperative, foundation, or professional partnership.

Register by post

Download the forms below, complete them, and send them by post. The form states who is authorised to sign it and what supporting documents you need to enclose.

• Form 14: 'Change of business and branch details’ to transfer the business to a general partnership (point 9.1)

• Form 2: ‘VOF (partnership) registration form'. Indicate at point 1.1 that this is a continuation of a business.

• Form 10: ‘partner registration form'

• Form 32: ‘UBO registration'. Check who the UBO's are in your organisation.

Next steps

Because all partners are organisations, you do not need to visit a KVK office to finalise the change.

• Check how long it takes for the registration to be processed. You will not receive any updates in the meantime.
• You will receive confirmation of the registration and an invoice for the registration fee by post at the visiting address of the VOF.
• After registration, you can request a certified KVK Business Register Extract. You can use this as proof of registration.

What else do I need to consider?

Partnership agreement

Have the partners drawn up a partnership contract? If so, bring a paper copy with you to the appointment. Or send it by post, together with the other forms. We will set out agreements about the purpose, duration, and authority in the Business Register.

Visiting address and business activity

If you are taking over a business, the visiting address and at least one business activity must remain the same. Please note: is the visiting address of your sole proprietorship protected in the Business Register? If so, this address will become public from the date of registration of the VOF. You can only shield this address in the event of a clear threat.

Registration date

Is the registration date of the takeover in the future? If so, you can already notify us of this. You will only see the changes from the registration date in.

KVK number and VAT number

After changing your legal structure, you will always receive a new KVK number and VAT number (VAT ID). We will report this change to the Netherlands Tax Administration. You do not need to do anything for this.

Staff

If you have staff, the payroll tax number will also change. Read what you need to do for this on the website of the Netherlands Tax Administration (in Dutch).

Amending contracts

Check whether you need to amend any existing contracts for your eenmanszaak after the takeover. These could include rental and maintenance contracts and insurance policies.

Branch

These must then be re-registered with the VOF. Use Form 9: Registering a business establishment.

Authorised person

These must then be registered again with the VOF. Use Form 13: Registering an authorised person or authorised commercial agent.

More information

You will find more information on transferring a company in the articles Final tax return when closing down, selling, or inheriting a business and A guide to changing your business structure on Business.gov.nl.

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