UBO register
We are frequently asked these questions about the UBO register.
The letter from DFEI about registering UBOs
Yes, that us correct. The Financial and Economic Integrity Service (DFEI) monitors the UBO register. You will receive a UBO letter from DFEI if:
- your organisation is listed in the Business Register, and
- your organisation is required to register its UBOs but has not done so.
Please do one of the following within 3 weeks of the date on the UBO letter:
- register your organisation’s UBOs, or
- deregister your organisation if it no longer exists.
An official has to deregister the vereniging from the Business Register. Include a signed letter. This letter must state that the vereniging was ended because there are no more members.
You can deregister the vereniging online or by post. Read how to do so in this FAQ: My organisation no longer exists. How do I deregister from the Business Register?
An official has to deregister the stichting from the Business Register. Include a signed letter. This letter must state that the board has decided to end the stichting. Are you no longer in contact with the other registered officials? Explain this in your letter.
You can deregister the vereniging online or by post. Read how to do so in this FAQ: My organisation no longer exists. How do I deregister from the Business Register?
Do you want to deregister the organisation online? If so, please follow these steps:
- Go to kvk.nl/wijzigen/organisatie (in Dutch).
- Enter the KVK number and select your organisation.
- Select 'Online wijzigen of uitschrijven met een pdf-formulier' (Make changes or deregister online using a PDF form).
- Log in with DigiD.
- Select ‘Datum ontbinding rechtspersoon’ (Date of dissolution of legal entity) and click ‘Volgende’ (Next).
- Download Form 17A and fill it in.
- Upload the completed Form 17A, the completed supplementary form and any other relevant documents.
- Sign with DigiD and submit your application.
You can also deregister by post. Send Form 17A and supporting documents as registered post to one of our postal addresses. Include a copy of a valid proof of identity of the official.
Return the letter to the sender. That way you can inform them that the letter was sent to the wrong person. Please also inform us that the address is not correct.
No, that is not necessary. But you must send us the UBO registration or the deregistration of your organisationwithin 3 weeks of the date in the UBO letter.
To prove that you have responded to the UBO letter in good time, please keep:
- a copy of all documents sent to us
- proof of posting if you send an organisation’s UBO registration or deregistration by registered post
- our confirmation email if you complete an organisation’s UBO registration or deregistration online
You can check online to see if your change has been processed.
UBO registration
Go to My KVK to see if your organisation's UBOs have been registered. Have you completed your UBO registration online? If so, you can also track its status on My KVK.
Deregistration of an organisation
Check the Business Register to see if your organisation has been deregistered. Did you complete the deregistration online? Then you can track the status via My KVK.
Please register the UBOs now, or deregister your organisation if it no longer exists. If you are unable to do so, please contact .
DFEI assesses whether the request set out in the UBO letter has been complied with. Also see the Q&A about the UBO on the DFEI website (in Dutch).
UBO Register Extract
You can order and download a KVK UBO Register Extract via My KVK. You can do this if you are authorised to make changes to the Business Register for that organisation.
Are you a UBO of an organisation? Then you can view your own UBO data.
Are you allowed to make changes to the Business Register for an organisation? Then you can view details of the UBOs of that organisation.
Log into My KVK to view UBO details free of charge.
Help with registration and changing
Submit your change or deregistration online.
You can only change or deregister UBOs for an organisation for which you are also allowed to make changes in the Business Register.
If your organisation is already entered in the Business Register, register your UBOs online.
If you want to register your organisation, register your UBOs during the registration process at the KVK service desk or with the notary. New organisations cannot register their UBOs online.
Check whether you need to register UBOs for your organisation. This depends on your organisation's legal structure.
Yes, that us correct. The Financial and Economic Integrity Service (DFEI) monitors the UBO register. You will receive a UBO letter from DFEI if:
- your organisation is listed in the Business Register, and
- your organisation is required to register its UBOs but has not done so.
Please do one of the following within 3 weeks of the date on the UBO letter:
- register your organisation’s UBOs, or
- deregister your organisation if it no longer exists.
General UBO questions
Check current processing times. It is faster if you report the UBO details online, rather than by post. You will be notified when the new details are recorded in the UBO register .
Please call us on weekdays between 08.30 and 17.00 on 088 585 15 85.
If you sent the details online, you will receive an email. Do you not receive the email? Check if it is in your junk folder. You will receive a second email and a letter when the new details are in the UBO register.
If you sent the details by post, you will receive a letter when the new details are in the UBO register.
You can check in My KVK whether the UBO details have changed.
Yes, KVK will send you a confirmation letter. You can also view your own UBO details at My KVK
All European countries must have a UBO register. KVK maintains this register in the Netherlands.
It shows who makes the decisions in an organisation and benefits the most. For example, if profits are made.
It can also help organisations such as the police investigate fraud.