UBO register

We are frequently asked these questions about the UBO register.

Viewing UBO details

UBO register details cannot be viewed by everyone. Only authorised bodies can request UBO information.

Are you a UBO yourself? Or signatory of an organisation with UBOs? Then check your own UBO register details online. To view UBO data, you need DigiD with ID check (authentication level = 'substantial').

Does your bank, accountant, or notary require your UBO details? Then show them the confirmation letter that states you are the UBO of an organisation. 

Do you need your UBO details because your bank, accountant, or civil-law notary has asked for them? Unfortunately, it is not possible to download UBO details. Banks and other organisations usually accept a screenshot of the UBO data. Or you can use the confirmation letter you received after completing the UBO report, as this contains your UBO details.

Status of my UBO report

The processing time of a UBO report is about 2 weeks. We work hard to process all reports. We will notify you as soon as your UBO report has been processed.

KVK will send a confirmation of the UBO registration by post to the organisation and to the registered UBO(s).

Did you file your UBO report online? We have sent you a receipt confirmation email. Check your spam filter if you cannot find it. 

We will send you an email and a letter once we have processed your UBO report. 

Call the UBO team on 088 585 45 85.

Help with registration and changing

If your organisation is already entered in the Business Register, register your UBOs online.

If you want to register your organisation, register your UBOs during the registration process at the KVK service desk or with the notary. New organisations cannot register their UBOs online.

For certain organisations it is mandatory to register UBOs. This is laid down in the Commercial Registers Act, section 15a. Click here to see if your organisation needs to register UBOs.

You can still register your UBOs.

The Economic Enforcement Office (BEH) is responsibile for enforecement. KVK cannot comment about the consequences of a late registration.

In that case, you need to submit a new UBO report to register the missing UBO.

By submitting a new UBO report online.

General UBO questions

All EU countries have their own UBO register. This is set out in the European regulation: the 4th Anti-Money Laundering Directive (Directive EU) 2015/849. In the Netherlands, the UBO register is regulated in law in the Wwft Implementation Decree 2018 ('Uitvoeringsbesluit Wwft'), the Business Register Act 2007 ('Handelsregisterwet'), and the Business Register Decree 2008 ('Handelsregisterbesluit'). The UBO register is part of the Business Register.

Read more about the UBO register and the role of KVK.

Based on the information in the Business Register, KVK cannot determine who the UBOs of your organisation are. Therefore, we must establish the identity of the authorised signatory, and you must determine who the UBOs of your organisation are. KVK is therefore obliged to request information that you may have provided when registering your organisation in the Business Register.

The legal basis for checking the identity of the authorised signatory can be found in Article 5, paragraph 1 of the Business Register decree ('Handelsregisterbesluit'). Checking the identity of the UBO is stated in Article 15a paragraph 3 of the Commercial Registers Act ('Handelsregisterwet').

Yes, KVK will send a confirmation of UBO registration to the organisation and the registered UBO(s).

No, KVK has no legal power to grant a deferral. Not even for exceptional cases. This also applies to the Economic Enforcement Office (BEH) of the Tax and Customs Administration, which is responsible for enforcement.