UBO register

UBO reports take about 4 weeks to process. We do our best to process each request as soon as we can. Once we have processed your UBO report, we will notify you. 

KVK will send a confirmation of the UBO registration by post to the organisation and to the registered UBO(s).

Did you file your UBO report online? We have sent you a receipt confirmation email. Check your spam filter if you cannot find it. 

We will send you an email and a letter once we have processed your UBO report. 

• Call the UBO team on 088 585 45 85.

The processing time of a UBO report is about 4 weeks. We work hard to process all reports. We will notify you as soon as your UBO report has been processed.

The UBO register is no longer public. Only authorised institutions can request UBO information. KVK is working on creating a solution for viewing your own UBO details.

Does your bank, accountant, or notary require your UBO details? Then show them the confirmation letter that states you are the UBO of an organisation. 

If your organisation is already entered in the Business Register, register your UBOs online.

If you want to register your organisation, register your UBOs during the registration process at the KVK service desk or with the notary. New organisations cannot register their UBOs online.

For information on determining the UBOs of your organisation, go to:

• Determining the UBOs of a private limited company (bv or SCE, non-listed) or public limited company (nv or SE, non-listed)
• Determining the UBOs of a foundation
• Determining the UBOs of a general, professional, or limited partnership (vof, maatschap, or cv), EEIG, or shipping company
•  Determining the UBOs of an association (with full legal capacity or with limited legal capacity, but with a business), a cooperative, or a mutual insurance association
   

Your organisation can use this information to determine who the UBOs are. KVK cannot advise you on this.

For certain organisations it is mandatory to register UBOs. This is laid down in the Commercial Registers Act, section 15a. Click here to see if your organisation needs to register UBOs.

You can still register your UBOs.

The Economic Enforcement Office (BEH) is responsibile for enforecement. KVK cannot comment about the consequences of a late registration.

In that case, you need to submit a new UBO report to register the missing UBO.

By submitting a new UBO report online.

No, you cannot. The UBO register is no longer public. Only authorised bodies can request UBO information. We are working on a solution for viewing your own UBO data.

Do you need your UBO information because your bank, accountant or notary asks for it? For that, use the confirmation letter stating that you are UBO of an organisation.

All EU countries have their own UBO register. This is set out in the European regulation: the 4th Anti-Money Laundering Directive (Directive EU) 2015/849. In the Netherlands, the UBO register is regulated in law in the Wwft Implementation Decree 2018 ('Uitvoeringsbesluit Wwft'), the Business Register Act 2007 ('Handelsregisterwet'), and the Business Register Decree 2008 ('Handelsregisterbesluit'). The UBO register is part of the Business Register.

Read more about the UBO register and the role of KVK. More background information on UBO can be found in this fact sheet (in Dutch).

Based on the information in the Business Register, KVK cannot determine who the UBOs of your organisation are. Therefore, we must establish the identity of the authorised signatory, and you must determine who the UBOs of your organisation are. KVK is therefore obliged to request information that you may have provided when registering your organisation in the Business Register.

The legal basis for checking the identity of the authorised signatory can be found in Article 5, paragraph 1 of the Business Register decree ('Handelsregisterbesluit'). Checking the identity of the UBO is stated in Article 15a paragraph 3 of the Commercial Registers Act ('Handelsregisterwet').

Yes, KVK will send a confirmation of UBO registration to the organisation and the registered UBO(s).

No, KVK has no legal power to grant a deferral. Not even for exceptional cases. This also applies to the Economic Enforcement Office (BEH) of the Tax and Customs Administration, which is responsible for enforcement.