Registering a vof
- 20 Mar 2022
- Edited 12 Jul 2022
- 1 min
Follow the steps below to register your new vof (general partnership).
1.Fill in the details of your vof
Fill in the digital registration form as completely as possible. The more details you can add, the smoother the registration process will be. Important! Do not use punctuation marks or diacritics - characters such as a dieresis (“) or accent (è and é) - in your company name. Due to a technical problem, KVK will not be able to email you and you will not be able to proceed with the registration process. KVK can change your name later.Start your registration
Register the UBOs of your new organisation
UBOs are the ultimate beneficial owners of an organisation. You are required to register them when you form a new general partnership. Determine who are the UBOs of your organisation and what documents you need to fill in to register UBOs. Next, click on ‘Report your UBOs’ and fill in form 32 (pdf). Bring the completed form with you to your appointment.
Please note: the UBO report procedure is only available in Dutch.Report your UBOs
Make an appointment
After filling in the forms listed under steps 1 and 2, make an appointment at a KVK office. Important! All partners must visit KVK in person to identify themselves. During the appointment, a KVK employee will check the completed forms and your ID to verify that your registration is complete.Make an appointment
You have to pay a one-off fee to register your business with KVK. You can also opt to purchase a Business Register Certificate. You can only pay by scanning the QR code on the invoice with your mobile.
1. Some or all of the partners in the vof are non-natural persons
If all the partners in a vof are non-natural persons (not persons of flesh and blood), you do not need to visit a KVK office. In this case, please send the following documents to the KVK by post:
- Form 2: ‘registration limited partnership'
- Form 10: ‘registration partner (vennoot)'
- Form 32: ‘UBO registration form for a general partnership, limited partnership, EEIG, or shipping company
The form states who is authorised to sign the form and which supporting documents you have to enclose.
If the vof has both natural and non-natural partners, non-natural partners do not have to visit a KVK office. The natural partner, who does have to visit in person to complete the registration process, should bring the following documents:
- Form 10: ‘registration partner (vennoot)'. Fill in the details of the non-natural partner
- A copy of a valid ID belonging to the person signing on behalf of the non-natural partner.
2. You want to change to a new legal structure
If you want to convert your sole proprietorship into a vof, check out the page on converting an eenmanszaak into a vof for more information.
Frequently asked questions
Continuing a legal form other than a sole proprietorship as a general partnership is tailor-made. Is this your situation? Then please contact us.
How quickly KVK processes your change depends on how you communicate your change to us.
- If you notify us of a change correctly and completely by post, we will process it in the Business Register within 10 working days after receiving it.
- Have you submitted the change online? We process digital changes within 2 days.
If the information you provide is not complete, we will contact you.
After your change has been processed in the Business Register, you will receive official confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.
We cannot provide information about the status of the processing between the time of receipt and processing.
Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. The Business Register always shows the current situation.