UBO register
We are frequently asked these questions about the UBO register.
UBO Register Extract
You can order and download a KVK UBO Register Extract via My KVK. You can do this if you are authorised to make changes to the Business Register for that organisation.
Are you a UBO yourself? Or an authorised signatory of an organisation with UBOs? Then log into My KVK with your DigiD and you can view your own UBO details for free.
A UBO extract is authenticated. This authentication ensures that the extract is genuine and comes from KVK. This allows you to use the extract as an official statement for your bank or civil-law notary, for example. Because KVK authentication process costs money, so you must pay for an extract.
You can order a KVK UBO Register Extract via My KVK.
You log in with the DigiD or via DigiD with SMS . We use DigiD so that we can be sure that it is you logging in.
When you log in with DigiD, you can view your details, order a UBO extract, or register a new sole proprietorship, for example.
Status of my UBO report
Check current processing times. Online changes are processed faster than postal changes. Once your entry has been processed, you will receive a message from us.
KVK sends a confirmation of the UBO registration by post to the organisation and to the registered UBO(s).
Are you a UBO or are you authorised to make changes to the Business Register for your organisation? Then you can also check the details in My KVK.
Did you file your UBO report online? We have sent you a receipt confirmation email. Check your spam filter if you cannot find it.
We will send you an email and a letter once we have processed your UBO report.
Call the UBO team on 088 585 45 85.
Help with registration and changing
If your organisation is already entered in the Business Register, register your UBOs online.
If you want to register your organisation, register your UBOs during the registration process at the KVK service desk or with the notary. New organisations cannot register their UBOs online.
Submit your change or deregistration online.
You can only change or deregister UBOs for an organisation for which you are also allowed to make changes in the Business Register.
Check whether you need to register UBOs for your organisation. This depends on your organisation's legal structure.
General UBO questions
All EU countries have their own UBO register. This is set out in the European regulation: the 4th Anti-Money Laundering Directive (Directive EU) 2015/849. In the Netherlands, the UBO register is regulated in law in the Wwft Implementation Decree 2018 ('Uitvoeringsbesluit Wwft'), the Business Register Act 2007 (Handelsregisterwet), and the Business Register Decree 2008 (Handelsregisterbesluit). The UBO register is part of the Business Register.
Read more about the UBO register and the role of KVK.
Yes, KVK will send a confirmation of UBO registration to the organisation and the registered UBO(s).
We need to re-check the details of your UBO report. The law states that we may not use information we already have to do this.