Changes and deregistration

We are frequently asked these questions.

Report a change to your KVK registration

You can report a change of address online.

  • Choose ‘Wijzigen’ (change, in Dutch)
  • Enter your business name or KVK number.
  • Select ‘Gegevens van de vestiging wijzigen' (Change business branch details)
  • Follow the steps and submit the details digitally or by post.

Additional documentation

If the visiting address is not the same as your home address, submit 1 of the following documents to show that you are permitted to use this address as a visiting address for your enterprise:

  • a copy of the rental, purchase, or lease agreement, signed by both parties; or
  • a certificate from the Dutch Land Registry Office; or
  • a declaration of consent.

Private address

If your private address is also changing, you should first notify your local Personal Records Database (BRP) of the municipality.

Do you want to communicate a change of address without a rental, purchase or lease agreement? Then use a declaration of consent.

Declaration of consent

With a declaration of consent, the owner/landlord of the property grants you permission to establish a business/organisation at the relevant address, or to use the address in question as a postal address for your business/organisation. The declaration must have a signature and copy of the owner/landlord's proof of identity.

First, change your private address with your local municipality. They will pass this information to us. Then we will automatically change your private address.

Is the visiting address of your business or organisation the same as your private address? Then you must inform us directly of the change of your visiting address. For sole proprietorships, this can be done via My eenmanszaak. For other legal structures, you can report a change online. But only do this after you have informed the municipality about the change of your private address. This means we do not have to ask you for additional proof.

Private address abroad

Do you live abroad and are you registered in the Non-residents Records Database (RNI)? Submit the change of your private address to 1 of the 19 RNI desks. We will then change your private address automatically.

Not registered in the RNI? Then pass on the change of your private address to us using form 16 (for a sole proprietorship) or report a change for other legal structures. Print the form, sign it, and send it together with a copy of a valid proof of identity to the KVK postal address. Also send proof of the new private address.

The visiting address of your business must be visible to everyone. This is set out in Dutch law. However, in threatening situations, this is not desirable.

In advance of new legislation, if you are threatened or feel threatened, you can have your visiting address shielded.

It is also possible for sole proprietorships to shield a visiting address. However, you must register a postal address that is different from your residential address and visiting address.

Learn more about shielding your business address.

You can change, add or remove the trade name of a business through ‘Wijzigen’ (change, in Dutch). Enter your business name or registration number. Select ‘Organisatiegegevens wijzigen’ (organisation details) and follow the steps. Submit the details digitally.

KVK cannot give advice about a trade name. A trade name must not be confusing by being similar to an existing trade name. Also, a trade name must not be misleading. Before registering a new trade name, it is wise to check it first on our website. Consider the advice here, and read the general rules and tips on choosing a trade name.

To change the trade name of a vof, maatschap or cv (a partnership), you need to fill in Form 15 (in Dutch). On this form, you can indicate that the new name of the partnership will also be the new trade name.

To change the legal name of a bv, you must contact a civil-law notary, as this requires amending the articles of association. However, you can add an additional trade name.

An SBI code is always linked to the registered business activities. You change your business activities online. You can read how to do this and what to watch out for in our article 'Changing or adding business activities'.

You change your business activities online. You can read how to do this and what to watch out for in the article Changing or adding business activities.

You register a director online. You can read how to do this in our article 'Reporting a board change for a stichting, vereniging, or VvE'.

Use a change form for this purpose, or Form 11 if it cannot be done digitally. Enclose a copy of the notarial deed of transfer of shares. This is not necessary if a civil-law notary signs the form. Check whether the change affects the UBO report.

Authorised signatory and copy of ID

A director, who is currently registered in the Business Register, signs the form. Send the form to the KVK postal address together with a valid proof of identity of the authorised signatory and the sole shareholder. You do not send a copy of the sole shareholder's proof of identity if this person is already registered as a director or supervisory director (in the same KVK number).

Report an additional branch ('nevenvestiging') of your company via our website:

  • Go to Report a change and click 'Report a change' at the top of the page. This takes you to the online Dutch tool.
  • Fill in the company name or the KVK number.
  • Click 'Nieuwe vestiging inschrijven' (register a new branch)
  • Follow the steps and send the details digitally or by post.

Additional documents

Is the visiting address not the same as your private address? In that case, please submit 1 of the following documents as proof that you have permission to use this address as the visiting address for your branch:

  • a copy of the rental or lease contract, signed by both parties; or
  • a supporting document from the 'Kadaster' (Land Registry Office); or
  • a declaration of consent

If you wish to register the branch in English, please submit the pdf Form 9: Company branch. Read more on how to use pdf forms.

It depends on the number of weeks the business has been deregistered and the proof you have for this.

Deregistered for longer than 6 weeks

Did you deregister your sole proprietorship (eenmanszaak) more than 6 weeks ago? In this case, you cannot undo your deregistration. You have to register a new sole proprietorship.

To prepare for the registration, please complete the online registration form. Then make an appointment at a KVK office to finalise your registration. You can do this at any KVK office in the Netherlands. 

For this new registration you will receive a new KVK number and a new VAT identification number. For the registration of the new sole proprietorship, you must pay a one-time registration fee.

Deregistered for less than 6 weeks

Did you deregister your sole proprietorship less than 6 weeks ago? Then you can reverse your deregistration if you can prove that your business has continued to be active. To do so, complete and send form 18 (Additional information), and include the requested evidence. For example:

  • Recent bank statements in the name of the company, showing that there still are – or have been – activities.
  • Recent purchase and sales invoices, or order confirmations. If your company was deregistered retroactively, include invoices from that period.
  • A statement from your bookkeeper or accountant.
  • Proof of business activities (WUO) or results from other activities (ROW) issued by the tax administration. Or other forms of administration that can prove that the rectification is correct.

Complete, sign and send form 18 by post. Include a copy of a valid ID and your supporting documents. Do this within 6 weeks from the date of the deregistration confirmation. You received this from us by post.

We will assess whether the supporting documents offer sufficient proof to reinstate the registration. If so, you will keep the same KVK number. You will receive confirmation of this by post. You can then apply for a new certified KVK Extract.

Tax Administration

The Tax Administration (Belastingdienst) is not automatically notified of the rectification of your deregistration.

To re-activate your VAT number, please send a letter to the Tax Administration stating that you want to re-activate the VAT number for your business. Send the letter to:

Belastingdienst/Klantbeheer
Postbus 2892
6401 DJ Heerlen

Your VAT number may not remain exactly the same. Or your sub-number could change. For example, 123456789B01 may become 123456789B02.

To change the number of registered employed persons

  • Go to ‘Wijzigen’ (Report a change, the page is in Dutch)
  • Search for the name of your company.
  • Select ‘Gegevens van de vestiging wijzigen’ (Change establishment details).
  • Select ‘Aantal werkzame personen’ (Number of persons employed).
  • Go through the steps and send the details online or by post.

About my changes

By post

Yes, you can also report a change by submitting the right form by post. Please place an original signature (with a pen) on the form. Enclose a copy of your proof of identity.

By email

You cannot submit a change form by email. This is because KVK needs your original signature (with a pen) on the form.

By phone

You cannot report your change by phone. Go to kvk.nl/report-a-change to submit your changes. 

You must report a change within 1 week. Has more than a week passed? In that case, you must still report your change. If you fail to do so, this will have consequences, for example, for the liability of your company. The change only takes effect once it has been entered in the Business Register. You cannot rely on it before then.

It is free to submit a change. For a registration of a new business or for a continuation, acquisition, merger, or demerger that involves a new entry in the Business Register with a new KVK number, you must pay a registration fee.

New KVK extract

After the change is made, you can order a KVK Business Register Extract. There is a fee for this.

We use different postal addresses and PO Box numbers. Find out which postal address applies to your situation.

You can report most changes online. Your details will then be up to date within 2 days. The web page will tell you which attachments you need to send along.

You can also print out the digitally completed details and send them to the KVK postal address together with the attachments. Your details will be processed after about 10 working days.

Have you used the PDF forms? Then the processing time will also be 10 working days.

Deregistration

You can deregister your business using an online form (in Dutch) on our website. In the online form, select 'uitschrijven' (deregister), then enter the company name or KVK number, and complete the steps. Submit the deregistration:

  • online: this is possible for a sole proprietorship, a legal entity still being set up, or a branch of a foreign company in the Netherlands
  • by post: for all other legal forms

When you stop your business, there are a number of things you need to arrange. You will find useful tips in the step-by-step plan for ending your business, and in the information about tax issues when ending a business (in Dutch).

Please note: Dissolving and deregistering the business may have an impact on, among other things, your business bank account, financing, insurance, pension fund, and municipal permits. For example, you will no longer be able to access your business bank account. Please check the websites of these organisations to find out what steps you must take before deregistering.

Are you planning to apply for financial support from your municipality? If so, it may be a condition that you are still listed in the Business Register. Check this before deregistering the company with KVK.

The deregistration of your 'eenmanszaak' (sole proprietorship) should be done via a change form on our website (in Dutch):

  • Go to 'Uitschrijven' (Deregister).
  • Search for and choose your company.
  • Click on 'Opheffen eenmanszaak' (Dissolve sole proprietorship)
  • Fill in your details and submit the deregistration digitally or by post.

Submit digitally (processing time 2 working days)

You sign the form by logging in with DigiD.

Submit by post (longer processing time 10 working days)

Send the completed and signed form to the KVK postal address, together with a copy of a valid identification document of the signatory. The signatory of the form is always an authorised person currently registered in the Busines Register.

More information

When you end your business, you need to arrange a number of things. You will find useful tips in the article 'Ending your company per legal structure'. And in the information on tax matters when you discontinue your business.

Please note: Dissolving and deregistering the sole proprietorship may affect your business bank account, financing, insurance, pension fund, and municipal permits, among other things.

For example, you will no longer be able to access your business bank account. Therefore, before deregistering your sole proprietorship with us, please check the websites of these organisations to find out what steps you must take.

Are you planning to apply for financial support from your municipality? If so, a condition may be that you are still registered in the Business Register. Check this before you deregister from KVK.

You can dissolve or deregister a vof, maatschap, cv, or shipping company using Form 17a. To find out what steps you need to take. read the article 'Dissolving a vof, cv, or maatschap'

To dissolve the bv, the shareholders first take a dissolution decision. Check the bv's articles of association to see how this resolution should be passed. In the article 'Dissolving a legal entity', you can read how to submit the dissolution decision and deregister the legal entity with KVK, and what else may be needed.

To dissolve the stichting (foundation), the board of directors must first pass a dissolution decision. Check the foundation's articles of association to find out how to take this decision. In the article 'Dissolving a legal entity', you can read how to submit the dissolution decision and how to deregister the foundation at KVK, and what else may be needed.

To dissolve the vereniging (association), the general meeting of the members must first pass a dissolution decision. Does the association have articles of association? Then check in the articles of association how this resolution should be taken.
In the article 'Dissolving a legal entity', you can read how to submit the dissolution decision and deregister the legal entity at KVK, and what else may be needed.

The owners’ association (VvE) is terminated by a notarial deed of termination of the division. You can do so using a deed of dissolution, issued by a civil-law notary. You can deregister the VvE using Form 17a ('Register the dissolution of a legal entity'). Send this form by post along with an original copy of the deed, certified by the civil-law notary.

How do you report a dissolution to KVK?

If you have decided on dissolution, 2 situations are possible:

  1. The VvE has been dissolved, but still holds assets.
  2. The VvE has been dissolved and does not hold any more assets.
1. It still holds assets

In this case, the VvE continues to exist for the liquidation of the assets. Complete the form as follows:

  • For question 2.1, enter the date of dissolution.
  • For question 3.1, tick 'yes', there are assets at the time of dissolution.
  • For question 3.2 and below, enter the details of the party that will handle liquidation of the assets (liquidator).
  • For question 5, indicate if the VvE has a business and what will happen to it.
  • For question 6, sign the form. If filling in the English form, be sure to also sign the Dutch version of the form.
More information

Is there a liquidation of assets and is the liquidator not yet known in the Business Register? If so, state the surname, first names, and date of birth of the liquidator in the resolution to dissolve, and enclose a copy of a valid proof of identity of the liquidator.

2. It does not hold any more assets (fast-track liquidation)

In this case, the VvE ceases to exist because it does not hold any more assets. Complete the form as follows:

  • For question 2.1, enter the date of dissolution.
  • For question 3.1, tick 'no', there are no assets at the time of dissolution.
  • For question 4.1, enter the details of the party keeping the financial records and other official documents of the VvE. 
  • For question 5, indicate if the VvE has a business and what will happen to it.
  • For question 6, sign the form. If filling in the English form, be sure to also sign the Dutch version of the form.

The Temporary Act Transparency Fast-track Liquidation does not apply to VvE's.

Submit form

Send the completed and signed form to the KVK postal address with the following documents enclosed:

  • An original copy of the deed attesting to annulment of the division, certified by the civil-law notary.
  • A copy of a valid form of ID for the signatory.

Financial consequences

The dissolution and deregistration of your VvE may affect, for example, permits from the municipality, financing, insurance, pension funds, or bank accounts of the VvE. For example, you will no longer be able to access the business bank account. Check the website of the relevant (financial) institution to find out what steps to take if the VvE ceases to exist.

Click the 'Report a change' button. Enter your business name or KVK number. Click on Functionarissen ('Officers') and follow the steps.

To identify yourself in person or not?

You do not always have to come in person to identify yourself at a KVK office. On our website and the forms, you can read when personal identification is or is not necessary.

Do you have to identify yourself? Then make an appointment online. You can register at any KVK office in the Netherlands. 

Register and deregister at the same time

Does the director or partner who will be deregistered also sign for the registration of the new director or partner? Then give the deregistration form to the new director or partner when they come to register at a KVK office.

This will prevent the registration and deregistration from crossing paths, possibly making registration impossible at that time. Only a director or partner who is still registered may sign for the registration of a new director or partner.

Check whether the change affects the UBO registration

Via the online UBO report, determine whether the new director or partner will also become a UBO of your organisation and immediately register the new UBO or submit a change.

Consequences for (financial) institutions

A change of officials may have consequences for, for instance, permits of the municipality, financing, insurance, pension fund, or bank account of the company. Check the website of the relevant (financial) institution for which steps you must follow when changing officials.

If your business will be inactive for a long period, you must deregister your business from the Business Register. The Business Register is a directory of active businesses. It is not possible to temporarily put your registration on hold. There can be times when it is necessary to temporarily stop working on your business. For example, to study, travel, or a period of paid employment. There are 2 possible options:

Option 1: Your business has no turnover or business activity (for example, due to travel, study, illness, etc).

  • Is this period expected to last for less than 6 months?
    You can temporarily stop working on your business. It remains registered in the Business Register. Simply let your contacts know you are stopping your business activities for a while.
    You must continue to file the necessary tax returns. If there is temporarily no business activity, you file this as null (0). Continue to keep proper accounts. If several null returns are filed, the Tax and Customs Administration will let you know that they intend to withdraw your VAT number. If your business has not stopped, you must contact them in writing to show there is no discontinuation. If you cannot show this, KVK receives a message from the Tax Administration and we will deregister your business (in Dutch).
  • Is this period expected to last for longer than 6 months?
    Deregister your business. Your KVK number and VAT number will expire. If you restart your business activities after this period, you must register a new business. You will then receive a new KVK number and VAT number. It is not possible to re-activate your old business registration, and its KVK number and VAT number.
    Do you want to stay registered simply to keep your right to the business name? This is not allowed. A KVK registration is not necessary to establish a ‘right’ to a business name. You do that by actively using the name.

Option 2: Your business has no turnover but there is business activity (for example, acquisition, product development, getting ready to start, etc).

This is a valid reason to stay registered. After one year of null returns, the Tax Administration will let you know that they intend to withdraw your VAT number. If your business has not stopped, you must contact them in writing to show there is no discontinuation. If you cannot show this, KVK receives a message from the Tax Administration and we will deregister your business.

Transfers and takeovers

Check this article and find out what steps to take.

How you do this depends on the new legal structure. Choose your situation here and read what steps to take.

Check the article 'Vof becomes new vof' to find out what steps to take.

Take a look at 'From bv to vof' to find out what steps to take.

Check the article 'Take over or continue a business' to find out what steps to take.

Check this article and find out what steps to take

DigiD

At various places on the KVK website, you will find a button to log in with DigiD. If you click it, you get the choice of which way you want to log in. You can choose between the DigiD app and SMS verification. KVK uses DigiD to check your identity. This is so that we know for sure that it is you who is logging in.

With the DigiD app

Install the DigiD app on your mobile phone or tablet. The first time you use the app, you must choose a five-digit security code. Remember this code. Each time you use the DigiD app, you must type it in.

If you log in to KVK.nl using the DigiD app, our website will ask you for a four-letter code. Open the DigiD app on your phone or tablet, ask for such a code and enter these letters on KVK.nl. Then you have to click a button in the DigiD app to approve logging into KVK.nl. After that, you can continue on our website.

With SMS verification

Log in to the DigiD website using your DigiD username and password. There, add your mobile or landline number to your DigiD account and choose login with SMS verification.

If you log on to the KVK.nl website with DigiD, you choose 'With SMS verification'. DigiD will then immediately send you a code in a text message (on your mobile phone) or a spoken message (on your landline telephone). You use this code to log in to KVK.nl.

Apply for DigiD via www.digid.nl. You need your citizen server number (BSN) to apply.

Do you live outside the Netherlands and do not have a DigiD? Check which situation applies to you.

- I have Dutch nationality. You can apply for a DigiD. The DigiD website tells you how to do this.
- I do not have the Dutch nationality, but the nationality of a country within the European Economic Area (EEA). First register with the Non-Residents Records Database (RNI). After registration with the RNI, you will immediately receive a citizen service number (BSN) and can apply for a DigiD. The DigiD website tells you how to do this.
- I have a nationality outside the European Economic Area (EEA). Then you cannot use DigiD. Do you need a DigiD to make an appointment to register your sole proprietorship or general partnership (vof)? If so, please call 088-585 15 85.

There are several reasons why you may see an error message when logging into DigiD,

The DigiD app disconnects if you are inactive for 15 minutes or more. Try to log in again.

Are you still unable to connect? Then go to the DigiD website for more information. There you can check if there is a problem. And you can read more about possible solutions.

If logging in with DigiD continues to fail, please see Logging in with DigiD app or Logging in with SMS verification.

Is it still not working? Watch the DigiD tutorial videos.

Status updates

If you submitted your change online and we have received it, you will receive an email confirmation. The confirmation of receipt may end up in your spam folder, so please check there.

If you have not received an email from KVK with the confirmation of receipt, this means something went wrong. If this happens, please contact us.

Did you submit your change by post? You will only receive a confirmation when your change has been processed. This is usually within 10 working days. We will contact you if the change is incorrect or incomplete.

If you submitted a change for a date in the future, you will only see the change in the Business Register from that date. This is because the Business Register always shows the current situation.

How quickly we process your change depends on how you communicate your change to us.

  • Are you submitting the change online? We process digital changes within 2 days.
  • Are you submitting the change by post? We will process it within 10 working days after receiving it.

If the information you provide is not complete, we will contact you.

After your change has been processed in the Business Register, you will receive official confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.

We cannot provide information about the status of the processing between the time of receipt and processing.

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. The Business Register always shows the current situation.

Public access to the Business Register

Do you have an eenmanszaak, vof, cv, or maatschap? Companies are not allowed to call you for commercial purposes, unless you have given your consent. Find more information on our website: How to limit unwanted (commercial) solicitation.

Do you want to limit the amount of unsolicited mail or sales visits? Activate the Non Mailing Indicator (NMI).

The visiting address of your business must be visible to everyone. This is set out in Dutch law. However, in threatening situations, this is not desirable.

In advance of new legislation, if you are threatened or feel threatened, you can have your visiting address shielded.

It is also possible for sole proprietorships to shield a visiting address. However, you must register a postal address that is different from your residential address and visiting address.

Learn more about shielding your business address.

You can change your business details in the phone guide and Yellow Pages (Telefoongids & Gouden Gids) yourself online, via detelefoongids.nl. Open your entry on detelefoongids.nl, click on your name to see the details. Then click the 'Manage your company data free of charge' link (in Dutch: 'Beheer gratis jouw bedrijfsgegevens').

To request removal of your details by Google, use this form. To request removal from other websites, you can use the Dutch Data Protection Authority (Autoriteit Persoonsgegevens, AP) sample letters (in Dutch). 

On social media, manage the visibility of your details through your settings.

Do you suspect that the registration of a company or organisation in the Business Register is not (entirely) correct? Report this to us using our notification form. Make sure that your report is complete. We cannot process anonymous and incomplete reports.

Sometimes we will contact you for more information. The handling time for a report depends on the time needed to carry out the investigation properly. Sometimes one phone call is enough. Sometimes we need to gather more evidence. This is governed by law. The handling of your report can take a long time. Especially if it is difficult to make contact with the company concerned. Correspondence is then required and we often have to approach several people (such as partners and owners). We also check the systems of other organisations, such as the Land Registry (Kadaster) or the Municipal Personal Records Database (BRP).