Changes and deregistration

We are frequently asked these questions.

Report a change to your KVK registration

How do I report a change of address?

I want to change my visiting address but I do not have a lease, purchase, or tenancy agreement. How do I do that?

Do I also have to report a change of my private address to the KVK?

Can I shield my visiting address?

How do I change the name of my company?

How do I change the SBI code of my company?

An SBI code is always linked to the registered business activities. Are your business activities changing? You can report this as follows:

Navigate to ‘wijzigen’ (change).
Look up and select your company.
Click on ‘wijzigen vestigingsgegevens’ (change branch details).
Select ‘activiteiten wijzigen’ (change business activities). Please note: when you edit the activity description, the entire description is deleted and replaced with the new one. So you must also re-enter the activities that you want to keep in the description.
Complete the steps and submit the information online.

Before we apply the change, we may request additional proof from you.

KVK will assign an SBI code to the business activity. You can also enter the SBI code yourself. We will check that the SBI code you entered matches your business activities.

If your business activities are correct, but the corresponding SBI code is wrong, please contact us by phone on +31 (0)88 585 15 85. We will correct it for you.

If you want to change the order of the SBI codes, you will need to adjust the order in the business activity description. You can do this using Form 18. Enter the correct order for the SBI codes and for the business activity description.

Send the signed and completed Form 18 to the KVK postal address, along with a copy of a valid form of ID for the person who signed the form.

If you change your business activity, this may affect, for example, permits from the municipality, financing, insurance, pension fund, and bank account of your company. Check the website of the relevant (financial) institution which steps to follow if you change your company's activities.

Make sure your SBI code matches what you do as an entrepreneur. Insurers use your SBI code to calculate your premium. If you incur damage that does not match the activities you carry out according to your SBI code, the insurance will not cover it. Do you often carry out different activities? Report this to us and to your insurer. We will then also register your other activities. The insurer can adjust your premium accordingly. This way you know for sure that possible damages in all your activities will be covered.

How do I change my company description?

How do I register a director of an association, foundation, or owner's association (VvE)?

You arrange registration via our website:

visit report a change
search for and select the organisation
then choose 'official(s)'

Submit digitally (processing time 2 working days)

You can submit the form digitally if it is a new director for an association, foundation, or owner's association (VvE) without commercial activities/without a company.

The new director signs the form in 2 steps via DigiD:

log in with DigiD or the DigiD app
transfer 1 cent via iDEAL

Then the person making the declaration (the declarant) receives an email with the digitally signed form. This person also signs the form in the above steps via DigiD and then submits the form.

Is the address still correct?

Is the organisation's address also the address of a departing director? Then also submit a change of address. Immediately check whether the other contact details are still current.

Who may sign?

Only a still registered director may sign for the entry (registration) of a new director. Will the outgoing director also sign for the registration of the new director? Then send the registration of the new director and the deregistration of the outgoing director simultaneously.

Personal identification requirement

Does the association or foundation have commercial activities/an enterprise? If so, each new director will identify themselves in person at a KVK office with a valid proof of identity. The registration of a new director of an association or foundation with an enterprise is done with a form (in Dutch) that you complete via our website and then print. A director who is currently registered in the Business Register will sign the form. You have to bring a copy of a valid identity document of this person. To visit KVK, make an appointment online by logging in with DigiD. You can register at any KVK office in the Netherlands.

Check whether the change affects the UBO registration

Check whether the new director also becomes a UBO (Ultimate Beneficial Owner) of your organisation. Also check whether there are consequences for the other UBOs in your organisation. For example, does the size of the interest held by the existing UBOs in your organisation change?

Via the online UBO report, you can register a new UBO or submit a change.

Please note: The UBO registration does not apply to VvEs and informal associations without a company.

Consequences for (financial) institutions

Changing board members may have consequences for, for example, municipal permits, financing, insurance, pension funds, or your organisation's bank account. Consult the website of the relevant (financial) institution which steps to follow when changing officials.

How do I register a sole shareholder?

How do I register a branch ('nevenvestiging')?

Can I rectify or re-register my deregistered eenmanszaak?

It depends on the number of weeks the business has been deregistered and the proof you have for this.

Deregistered for longer than 6 weeks

Did you deregister your sole proprietorship (eenmanszaak) more than 6 weeks ago? In this case, you cannot undo your deregistration. You have to register a new sole proprietorship.

To prepare for the registration, please complete the online registration form. Then make an appointment at a KVK office to finalise your registration. You can do this at any KVK office in the Netherlands.

For this new registration you will receive a new KVK number and a new VAT identification number. For the registration of the new sole proprietorship, you must pay a one-time registration fee.

Deregistered for less than 6 weeks

Did you deregister your sole proprietorship less than 6 weeks ago? Then you can reverse your deregistration if you can prove that your business has continued to be active. To do so, complete and send form 18, and include the requested evidence. For example:

Recent bank statements in the name of the company, showing that there still are – or have been – activities.
Recent purchase and sales invoices, or order confirmations. If your company was deregistered retroactively, include invoices from that period.
A statement from your bookkeeper or accountant.
Proof of business activities (WUO) or results from other activities (ROW) issued by the tax administration. Or other forms of administration that can prove that the rectification is correct.

Complete, sign and send form 18 by post. Include a copy of a valid ID and your supporting documents. Do this within 6 weeks from the date of the deregistration confirmation. You received this from us by post.

We will assess whether the supporting documents offer sufficient proof to reinstate the registration. If so, you will keep the same KVK number. You will receive confirmation of this by post. You can then apply for a new certified KVK Extract.

Tax Administration

The Tax Administration (Belastingdienst) is not automatically notified of the rectification of your deregistration.

To re-activate your VAT number, please send a letter to the Tax Administration stating that you want to re-activate the VAT number for your business. Include your KVK number. Send the letter to:

Belastingdienst/Klantbeheer
Postbus 2892
6401 DJ Heerlen

Your VAT number may not remain exactly the same. Your sub-number could change. For example, 123456789B01 may become 123456789B02.

About my changes

Can I also report a change by post or email?

When should I report a change?

What does it cost to submit a change to the Business Register?

What is the postal address of KVK?

Where can I find the forms from KVK?

I want to view my own data, but I do not have a DigiD. What now?

Why do I need to log in with DigiD and pay 1 cent to submit a change online?

Deregistration

How do I deregister my business?

How do I deregister my 'eenmanszaak' (sole proprietorship)?

How do I deregister a vof, maatschap, cv, or shipping company?

How do I deregister a private limited company (bv)?

You can deregister a private limited company (bv) with Form 17A. You can submit this form by post.

To dissolve the bv, the shareholders first have to take a dissolution decision. Before you decide to dissolve the bv:

you first check the articles of association of the bv;
read the explanatory notes on Form 17A;
read the tips in this step-by-step plan for ending your business; and
if in doubt, ask your accountant or bookkeeper for advice or help.

You cannot dissolve a bv retroactively

The dissolution of a private limited company takes effect the moment you make this decision, or in the future. It can never be a time before you officially take this decision (e.g. not in the past).

How do you report a dissolution to KVK?

If you decide to dissolve the company, there are 2 possible situations:

The bv has been dissolved, but there are still assets.
The bv has been dissolved and there are no more assets.

1. There are still assets

In this case, the bv still exists for the liquidation of the assets. You fill out the form as follows:

under question 2.1, you state the date of the dissolution
under question 3.1, tick 'yes' behind ‘Does the legal entity have assets at the time of dissolution?’
under question 3.2, and the questions following, enter the details of the person who will liquidate the assets (liquidator)
under question 6, state what will happen to the company

2. There are no more assets

In this case, the bv ceases to exist because there are no more assets. You fill out the form as follows:

under question 2.1, you state the date of the dissolution
under question 3.1, tick 'no' behind ‘Does the legal entity have assets at the time of dissolution?’
under question 4.1, enter the details of the person who keeps the books and other official documents of the company
With regard to question 6, state what will happen to the company

Submitting the form

Submit the completed and signed form to the KVK postal address with the following annexes:

(a copy of) the signed minutes of the general meeting of shareholders in which the decision to dissolve the company has been recorded
a copy of a valid identification document of the signatory

Will the assets be liquidated (situation 1) and is the liquidator not yet known in the Business Register file? Then submitting the form will not be sufficient. The liquidator must identify themself in person at a KVK desk. Please make an appointment for this purpose. In the explanatory notes to the form you can read which documents the liquidator has to bring along.

More information

When you end your business, there are a number of things you need to arrange. You will find useful tips in the step-by-step plan for ending your business and about potential tax matters (in Dutch).

Please note: Dissolving and deregistering the bv may have an impact on, among other things, your business bank account, financing, insurance, pension fund, and municipal permits. For example, you will no longer be able to access your business bank account. Please check the websites of these organisations to find out what steps you must take before deregistering.

Are you planning to apply for financial support from your municipality? If so, it may be a condition that you are still listed in the Business Register. Check this before deregistering the company with KVK.

How do I deregister a foundation?

You can deregister a foundation using Form 17A. You must send this form by post. To dissolve the foundation, the board must first pass a dissolution decision. Before you decide to dissolve the foundation:

Look at the articles of association of the foundation first.
Read the explanatory notes for Form 17A.
Read these handy tips about ending a foundation.
When in doubt, ask for advice or support from your accountant or bookkeeper.

You cannot dissolve a foundation retroactively

The dissolution of a foundation takes effect the moment you make this decision, or in the future. It can never be a time before you officially take this decision (e.g. not in the past).

How do you report a dissolution to KVK?

If you decide on dissolution, 2 situations are possible:

The foundation has been dissolved, but still holds assets.
The foundation has been dissolved and does not hold any more assets.

1. It still holds assets

In this case, the foundation continues to exist for the liquidation of the assets. Complete the form as follows:

For question 2.1, enter the date of dissolution.
For question 3.1, tick 'yes' behind ‘Does the legal entity have assets at the time of dissolution?’.
For question 3.2 and below, enter the details of the party that will handle the liquidation of the assets (liquidator).
For question 6, indicate whether the foundation has any business activities, and what will happen with these.

2. It does not hold any more assets

In this case, the foundation ceases to exist because it does not hold any more assets. Complete the form as follows:

For question 2.1, enter the date of dissolution.
For question 3.1, tick 'no' behind ‘Does the legal entity have assets at the time of dissolution?’.
For question 4.1, enter the details of the party keeping the financial records and other official documents of the foundation.
For question 6, indicate whether the foundation has any business activities, and what will happen with these.

Submit form

Send the completed and signed form to the KVK postal address with the following documents enclosed:

(a copy of) the minutes of the meeting of the board, signed by at least two directors, attesting to the dissolution decision;
a copy of a valid form of ID for the signatory (the director, liquidator, civil-law notary or a duly authorised representative).

Further information (only for a foundation with business activities)

In cases of asset liquidation (situation 1) where the liquidator is not yet registered in the Business Register, submitting this form is not enough. The liquidator must also appear in person at the KVK service desk for identification. The explanatory notes for the form indicate the documents that the liquidator must bring.

Financial consequences

Dissolving and deregistering the foundation may have an impact on, among other things, your business bank account, financing, insurance, pension fund, and municipal permits. For example, you will no longer be able to access your business bank account. Please check the websites of these organisations to find out what steps you must take before deregistering.

How do I deregister an association?

You can deregister an association using Form 17A. You must send this form by post. To dissolve the association, the general meeting of the members must first pass a dissolution decision. Before you decide to dissolve the association:

first look at the articles of association (if available, informal associations generally have no statutes);
read the explanatory notes to Form 17A;
read these handy tips about ending an association;
if in doubt, ask for advice or support from your accountant or bookkeeper.

You cannot dissolve an association retroactively

The dissolution of an association takes effect the moment you make this decision, or in the future. It can never be a time before you officially take this decision (e.g. not in the past).

How do you report a dissolution to KVK?

If you have decided on dissolution, 2 situations are possible:

The association has been dissolved, but still holds assets.
The association has been dissolved and does not hold any more assets.

1. It still holds assets.

In this case, the association continues to exist for the liquidation of the assets. Complete the form as follows:

For question 2.1, enter the date of dissolution.
For question 3.1, tick 'yes' behind ‘Does the legal entity have assets at the time of dissolution?’.
For question 3.2 and below, enter the details of the party that will handle the liquidation of the assets (liquidator).
For question 6, indicate whether the association has any business activities, and what will happen with these.

2. It does not hold any more assets.

In this case, the association ceases to exist because it does not hold any more assets. Complete the form as follows:

For question 2.1, enter the date of dissolution.
For question 3.1, tick 'no' behind ‘Does the legal entity have assets at the time of dissolution?’.
For question 4.1, enter the details of the party keeping the financial records and other official documents of the association.
For question 6, indicate whether the association has any business activities, and what will happen with these.

Submitting the form

Send the completed and signed form to the KVK postal address with the following documents enclosed:

(a copy of) the minutes of the general meeting of the members, signed by at least 2 directors, attesting to the dissolution decision;
a copy of a valid form of ID for the signatory (the director, liquidator, civil-law notary, or a duly authorised representative).

More information (only for an association with business activities)

Financial consequences

Dissolving and deregistering the association may have an impact on, among other things, your business bank account, financing, insurance, pension fund, and municipal permits. For example, you will no longer be able to access your business bank account. Please check the websites of these organisations to find out what steps you must take before deregistering.

How do I deregister a VvE (owner's association)?

How do I register, change, or deregister an official such as a director, partner, sole shareholder, or authorised representative?

Can I temporarily put my business on hold?

If your business will be inactive for a long period, you must deregister your business from the Business Register. The Business Register is a directory of active businesses. It is not possible to temporarily put your registration on hold. There can be times when it is necessary to temporarily stop working on your business. For example, to study, travel, or a period of paid employment. There are 2 possible options:

Option 1: Your business has no turnover or business activity (for example, due to travel, study, illness, etc).

Is this period expected to last for less than 6 months?
You can temporarily stop working on your business. It remains registered in the Business Register. Simply let your contacts know you are stopping your business activities for a while.
You must continue to file the necessary tax returns. If there is temporarily no business activity, you file this as null (0). Continue to keep proper accounts. If several null returns are filed, the Tax and Customs Administration will let you know that they intend to withdraw your VAT number. If your business has not stopped, you must contact them in writing to show there is no discontinuation. If you cannot show this, KVK receives a message from the Tax Administration and we will deregister your business (in Dutch).
Is this period expected to last for longer than 6 months?
Deregister your business. Your KVK number and VAT number will expire. If you restart your business activities after this period, you must register a new business. You will then receive a new KVK number and VAT number. It is not possible to re-activate your old business registration, and its KVK number and VAT number.
Do you want to stay registered simply to keep your right to the business name? This is not allowed. A KVK registration is not necessary to establish a ‘right’ to a business name. You do that by actively using the name.

Option 2: Your business has no turnover but there is business activity (for example, acquisition, product development, getting ready to start, etc).

This is a valid reason to stay registered. After one year of null returns, the Tax Administration will let you know that they intend to withdraw your VAT number. If your business has not stopped, you must contact them in writing to show there is no discontinuation. If you cannot show this, KVK receives a message from the Tax Administration and we will deregister your business.

Transfers and takeovers

How do I transfer my sole proprietorship to a new owner?

There are 2 ways to register the transfer of your business:

Make an appointment with the new owner to visit a KVK office. Both of you should bring a valid ID with you. Please prepare the following forms:
- Form 14: change of company and branch data. The former owner fills out questions 1, 2, 9 and 10.
- Form 1: registration sole proprietorship. The new owner states that they will continue the existing business as a sole proprietorship.
Through Form 14: change of company and branch data.
The former owner fills out questions 1, 2, 9 and 10. The new owner makes an appointment online by logging in with DigiD and then visits a KVK office with this form, their ID, and a copy of a valid ID of the former owner.
With Form 1: Registration of sole proprietorship, the new owner states that they will continue the existing business as a sole proprietorship.

Supplementary evidence

We ask the new owner for additional supporting documents, such as a rental agreement for the business premises or a franchise agreement.

Does the new owner already have a sole proprietorship?

If you already have a sole proprietorship, you cannot register a second sole proprietorship.

Is the business located at a different address from the current registration of the new owner? If so, choose to register a company branch. Instead of Form 1 (Register a sole proprietorship) you should use Form 9 (Register a company branch). You do not need to make an appointment. Send forms 14 and 9 together in one envelope by post. Include copies of the ID of the signatories of both forms. Do not forget to include a copy of the rental, purchase or lease contract signed by both parties.
Is the address the same as the address of the sole proprietorship of the new owner? If so, do not register a company branch. In this case, please report changes online for the sole proprietorship of the new owner. For example, new activities or an additional business name.

Starting date

We will process the transfer as of the effective date. After processing the change(s), you can immediately request a certified extract from the Business Register of the Chamber of Commerce.

Changes

In case of a business takeover, the KVK number and VAT ID will change so that it is clear that there is a new owner. During the change in the Business Register, we also take care of the change with the Tax Administration.

Registration fee

For the registration of the company with a new KVK number, a one-time registration fee applies (payment is possible by debit/credit card/mobile phone).

Ongoing contracts

Check which contracts have been drawn up in the name of the sole proprietorship. These are, for example, rental and maintenance contracts or insurance policies. Draw up new contracts in the name of the new owner.

More information

You can find more information about the transfer of a business on business.gov.nl.

How do I change my sole proprietorship into a vof?

You can change a sole proprietorship into a vof as follows:

Complete Form 14 (Changing business and branch details) to change the undertaking into a vof (point 9.1).
Complete Form 2 (Registering a vof).
Complete Form 10 (Registering a partner).
Complete Form 32 (Registering UBOs, in Dutch). The form indicates the documents that should be enclosed.

Make an appointment for the identification requirement at a KVK office.

Exemption from identification requirement

Are you a partner who was formerly the owner of a sole proprietorship and you have verified your identity with KVK since 1 March 2002? Or are you part of the vof as a partnership or legal entity, such as a vof, cv, bv or nv? Then you do not have to appear in person. However, an authorised person from the partnership or legal entity must sign the submission. In this case, provide the relevant form to the other partner(s), along with a copy of your ID document.

Additional proof

If a partnership agreement has been drawn up, bring this to the appointment. We will enter the agreements on the partners’ powers of attorney in the Business Register.

Start date

We will apply the change on the start date. Once the change(s) is/are applied, you can apply directly for a certified KVK Extract from the Business Register of the Netherlands Chamber of Commerce.

Changes

A change in legal form will also change the KVK number and VAT ID. When updating the Business Register, we will also inform the Tax and Customs Administration.

Registration fee

Registration of an enterprise with a new KVK number is subject to a one-time registration fee (payment only possible by debit/credit card). If you do not have to appear in person, you will receive an invoice by post.

Current agreements

Check which agreements are concluded in the name of the sole proprietorship. This may include lease and maintenance agreements, insurance policies, etc. Draw up new agreements in the name of the vof.

More information

For further information on changing a company, please visit Business.gov.nl.

How do I change my sole proprietorship into a partnership?

You can arrange the transfer from a sole proprietorship to a partnership as follows:

Complete Form 14 (business/branch details) for the transfer of your business to the partnership (item 9.1).
Complete Form 2a (registering a public partnership).
Complete Form 10a (registration of partner).
Complete Form 32 (in Dutch, registration of UBOs). The form states which attachments you must bring.

Make an appointment online by logging in with DigiD for the identification requirement. Registration is possible at any KVK office in the Netherlands.

Exception to the identification requirement

Are you a partner who used to own a sole proprietorship and have you personally identified yourself at the KVK after 1 March 2002? Or are you joining the partnership as a company or legal entity, for example a general partnership, limited partnership, private limited company, or public limited company? Then you do not have to visit the KVK personally. However, an authorised person from the relevant company or legal entity must sign the form. In that case, give the relevant form along with a copy of your proof of identity to the other person(s).

Supplementary evidence

If a partnership contract has been drawn up, please bring this contract along to the appointment. We will register the agreements on the authority of the partners in the Business Register.

Starting date

We will process the transfer as of the effective date. After processing the change(s), you can immediately request a certified extract from the Business Register of the Chamber of Commerce.

Changes

Due to the change of legal form, the KVK number and VAT ID will change. During the change in the Business Register, we also take care of the change with the Tax Administration.

Registration fee

For the registration of the company with a new KVK number a one-time registration fee applies (payment only possible by debit/credit card). Don't need to come in person? Then you will receive an invoice by post.

Ongoing contracts

More information

You can find more information about the transfer of a business on business.gov.nl.

How do I change my sole proprietorship into a bv or nv?

You can arrange the transfer from a sole proprietorship to a partnership as follows:

Complete Form 14 (business/branch details) for the transfer of your business to the public/private limited company.
Complete Form 3 (registering a private/public limited company).
Complete Form 11 (official of a legal entity).
Complete Form 30 (registration of UBOs). The form states which attachments you must bring.

Make an appointment online by logging in with DigiD for the identification requirement. Registration is possible at any KVK office in the Netherlands.

Officer is a legal entity or partnership

Is the officer a legal entity or partnership? There is no personal identification requirement. You send the forms to the KVK postal address. The form states who is allowed to sign the forms and which evidence you need to enclose.

Starting date

The transfer date is the date of incorporation of the private limited company (bv) or public limited company (nv) mentioned in the notarial deed. After processing the change(s), you can immediately request a certified extract from the Business Register of the Chamber of Commerce.

Changes

Due to the change of legal form, the KVK number and VAT ID will change. During the change in the Business Register, we also take care of the change with the Tax Administration.

Registration fee

Ongoing contracts

Registering the transfer to an existing bv or nv

Are you transferring your sole proprietorship to an existing bv or nv? Then use Form 14 for the sole proprietorship to transfer the business (fill in 9.1).

Which form you use for the bv/nv depends on the address of the company:

Is the address of the bv/nv different from the address of your sole proprietorship? Then use Form 9 (Registration form for a company branch (with commercial activities)) for the bv/nv. The form says who may sign it and which supporting documents you need to include.
Is the address of the bv/nv the same as that of your sole proprietorship? Then use Form 14 to update the Business/branch details. For example, for new activities or an additional trade name.

Send the forms for both the sole proprietorship (form 14) and the bv/nv (forms 9 or 14) in one envelope to the KVK postal address. Include a copy of the proof of identity of the signatories of both forms.

More information

You can find more information about the transfer of a business on business.gov.nl.

How do I change my sole proprietorship into a bv or nv in formation?

You can arrange the transfer from a sole proprietorship to a partnership as follows:

Complete Form 14 (business/branch details) for the transfer of your business to the public/private limited company.
Complete Form 7 (registering a private/public limited company in the process of formation).
Complete Form 12 (registering other officials).

Make an appointment online by logging in with DigiD for the identification requirement. Registration is possible at any KVK office in the Netherlands.

Officer is a legal entity or partnership

Supplementary evidence

Bring a written statement from the notary showing that the notary is engaged in setting up the private limited company (bv) or public limited company (nv). Instead of a written declaration, you can have the section 'notary's statement' on Form 7 completed and signed by the notary.

Starting date

Changes

Due to the change of legal form, the KVK number and VAT ID will change. During the change in the Business Register, we also take care of the change with the Tax Administration.

Registration fee

Ongoing contracts

More information

You can find more information about the transfer of a business on business.gov.nl.

How do I change my vof into a sole proprietorship?

You can change a vof into a sole proprietorship as follows:

Complete Form 17A: Reporting the dissolution of a vof. All partners must sign under question 5.1. Under question 6.2, indicate the change of the company to a sole proprietorship.
Complete Form 1: Registering a sole proprietorship.

The new owner make an appointment for the identification requirement at a KVK office.

Exemption from identification requirement

If you are a partner who will be the owner of the sole proprietorship and you have verified your identity with KVK since 1 March 2002, you do not have to appear in person. Send the signed forms with enclosures to the KVK postal address.

Start date

We will apply the change on the start date. Once the change(s) is/are applied, you can apply directly for a new certified KVK Extract from the Business Register of the Chamber of Commerce®.

Changes

Due to the change in legal form will also change the KVK number and VAT ID. When updating the Business Register, we will also inform the Tax and Customs Administration. Do you have staff? If so, the paypal tax number will also change. Read more on the website of the Tax and Customs Administration (in Dutch).

Registration fee

Current agreements

Check which the agreements are concluded in the name of the vof. This may include lease and maintenance agreements, insurance policies, etc. Draw up new agreements in the name of the sole proprietorship.

Does the new owner already have a sole proprietorship?

If you already have a sole proprietorship, you cannot register a second sole proprietorship.

Is the company you are taking over located at a different address from your current registration? If so, choose to register a company branch. Instead of Form 1 (Register a sole proprietorship) you should use Form 9 (Register a company branch). You do not need to make an appointment. Send forms 17A and 9 in one envelope by post. Together with copies of the ID of the signatories of both forms. Do not forget to include a copy of the rental, purchase or lease contract signed by both parties.
Is the address the same as the address of your sole proprietorship? If so, do not register a company branch. In this case, please report changes online for your current sole proprietorship. For example, new activities or an additional business name.

Further information

For further information on changing a company, please visit business.gov.nl.

How do I transfer my vof to a new vof?

You arrange the transfer of a vof to a new vof by filling in the necessary forms. The new partners must come in person to a KVK office for an identity check. Make an appointment online by logging in with DigiD. Registration can be done at any KVK office in the Netherlands.

Please note: when taking over a business, the visiting address and at least 1 business activity must remain the same.

Complete Form 17A: Reporting the dissolution of a vof. All partners must sign under question 5.1. At question2, state the transfer of the business to the new vof.
Complete Form 2: Registering a vof.
Complete Form 10: Registering a partner.
Complete Form 32: Registering UBOs (in Dutch). The form indicates the documents that should be enclosed.

UBO register

Upon registration in the Business Register, you must immediately register the UBOs of the new vof. You can use the step-by-step plan to determine who the UBOs are.

KVK deregisters the UBOs for your old vof. You do not have to deregister the UBOs yourself.

Exemption from identification requirement

Additional proof

We ask for additional supporting documents, such as a lease agreement for business premises or a franchise agreement. If there is a partnership contract, bring this contract to the appointment as well. We will register the partners’ authority agreements in the Business Register.

Start date

We will apply the change on the start date. Once the change(s) is/are applied, you can apply directly for a certified KVK Extract from the Business Register of the Netherlands Chamber of Commerce.

Changes

Due to the change of legal form, the KVK number and VAT ID will change. We inform the Tax Administration of this change in the Business Register. Do you have staff? Then the payroll tax number also changes. Find out what you need to do in this case (in Dutch).

Registration costs

There is a one-off registration fee for registering a company with a new KVK number (payment only possible by debit/credit card). Do you not need to attend in person? Then you will receive an invoice by post.

Current agreements

Check which agreements are concluded in the name of the old vof. This may include lease and maintenance agreements, insurance policies, etc. Draw up new agreements in the name of the new vof.

More information

For further information on changing a company, please visit Business.gov.nl.

How do I change my partnership into a sole proprietorship?

How can I change my bv into a sole proprietorship?

You must fill in a number of forms. Then you visit a KVK office for the identification check. Make an appointment online by logging in with DigiD. Registration can be done at any KVK office in the Netherlands.

What happens to the bv?

The choice between a sole proprietorship or a BV often has to do with taxes and liability. Do you have a bv and want to continue the company as a sole proprietorship? Then there are 2 options:

you continue your business in a sole proprietorship and the bv is stopped.
you continue your business in a sole proprietorship and the bv also continues. For example, to manage assets.

If in doubt, seek advice from your accountant or bookkeeper.

If the bv ceases to exist

In this case, you first end the bv. You learn how to do this on our website. Bring the following documents and completed forms with you to your appointment:

Valid proof of identity.
Form 17a: Dissolution of a legal entity.
Complete the form and indicate at question 6.2 the transfer of the business to the sole proprietorship. Also bring the dissolution decree with you.
Form 1: Registration form for sole proprietorship.

If the bv continues to exist

Bring the following documents and completed forms with you to your appointment:

Valid proof of identity.
Form 1: Registration form for sole proprietorship.
Form 14: Business/branch details for the bv. Complete the form and indicate at question 1 the transfer of the business to the sole proprietorship.

Additional supporting documents

We ask for additional supporting documents. For example, a lease agreement for business premises or a franchise agreement.

Start date

We will apply the change on the start date. Once the change(s) is/are applied, you can apply directly for a certified KVK Extract from the Business Register of the Netherlands Chamber of Commerce.

Changes

UBO register

KVK deregisters the Ultimate Beneficial Owner (UBOs) if the bv ceases to exist. These are the people who are the ultimate owners of, or have control over, an organisation. You do not have to deregister the UBOs yourself. A sole proprietorship does not have to register UBOs.

Current agreements

Check which agreements are concluded in the name of the bv. This may include lease and maintenance agreements, insurance policies, etc. Draw up new agreements in the name of the new sole proprietorship.

Do you already have a sole proprietorship?

If you already have a sole proprietorship, you cannot register a second sole proprietorship.

Is the bv at a different address than your current registration? Then choose to register a branch with your sole proprietorship. Instead of form 1 (Registration form sole proprietorship), use form 9 (Registration form branch of company). You do not need to make an appointment. Send Forms 17A and 9 to us in one envelope by post.
Along with a copy of your proof of identity. Don't forget to include a copy of the lease, purchase, or rental contract signed by both parties.
Is the address the same as the address of your sole proprietorship? Then do not register a branch office. In this case, submit changes online (in Dutch) for your current sole proprietorship. For example, new activities or an additional trade name.

Changes and deregistration

Report a change to your KVK registration

How do I report a change of address?

Additional documentation

Private address

I want to change my visiting address but I do not have a lease, purchase, or tenancy agreement. How do I do that?

Declaration of consent

Do I also have to report a change of my private address to the KVK?

Can I shield my visiting address?

How do I change the name of my company?

How do I change the SBI code of my company?

How do I change my company description?

How do I register a director of an association, foundation, or owner's association (VvE)?

Submit digitally (processing time 2 working days)

Is the address still correct?

Who may sign?

Personal identification requirement

Check whether the change affects the UBO registration

Consequences for (financial) institutions

How do I register a sole shareholder?

Authorised signatory and copy of ID

How do I register a branch ('nevenvestiging')?

Can I rectify or re-register my deregistered eenmanszaak?

Deregistered for longer than 6 weeks

Deregistered for less than 6 weeks

Tax Administration

About my changes

Can I also report a change by post or email?

When should I report a change?

What does it cost to submit a change to the Business Register?

New KVK extract

What is the postal address of KVK?

Where can I find the forms from KVK?

I want to view my own data, but I do not have a DigiD. What now?

Why do I need to log in with DigiD and pay 1 cent to submit a change online?

Deregistration

How do I deregister my business?

How do I deregister my 'eenmanszaak' (sole proprietorship)?

Submit digitally (processing time 2 working days)

Submit by post (longer processing time 10 working days)

More information

How do I deregister a vof, maatschap, cv, or shipping company?

More information

How do I deregister a private limited company (bv)?

You cannot dissolve a bv retroactively

How do you report a dissolution to KVK?

1. There are still assets

2. There are no more assets

Submitting the form

More information

How do I deregister a foundation?

You cannot dissolve a foundation retroactively

How do you report a dissolution to KVK?

1. It still holds assets

2. It does not hold any more assets

Submit form

Further information (only for a foundation with business activities)

Financial consequences

How do I deregister an association?

You cannot dissolve an association retroactively

How do you report a dissolution to KVK?

1. It still holds assets.

2. It does not hold any more assets.

Submitting the form

More information (only for an association with business activities)

Financial consequences

How do I deregister a VvE (owner's association)?

How do you report a dissolution to KVK?

1. It still holds assets.

2. It does not hold any more assets.

Submit form

How do I register, change, or deregister an official such as a director, partner, sole shareholder, or authorised representative?

Synchronise deregistration and registration

Check whether the change has consequences for the UBO registration

Consequences for (financial) institutions

Can I temporarily put my business on hold?

Option 1: Your business has no turnover or business activity (for example, due to travel, study, illness, etc).

Is this period expected to last for less than 6 months?

Is this period expected to last for longer than 6 months?

Option 2: Your business has no turnover but there is business activity (for example, acquisition, product development, getting ready to start, etc).